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24-0154
| 1 | 3.1 | Closed Session - Conference with Labor Negotiators | CC- Closed Session | CONFERENCE WITH LABOR NEGOTIATORS
(Government Code Section 54957.6)
Agency Designated Representatives: Maraskeshia Smith, City Manager; Alan Alton, Chief Financial Officer; Dominique Blanquie, Human Resources Director; Siara Goyer, Employee Relations Manager; and Burke Dunphy of Sloan Sakai Yeung & Wong LLP.
Employee Organizations: Santa Rosa Firefighters Association - Local 1401 (representing City Employee Unit 2); Operating Engineers Local 3, Maintenance and Utility System Operators (Employee Units 3 and 16); Santa Rosa City Employees Association (Employee Units 4, 6, 7); Santa Rosa Police Officers Association, (Employee Unit 5); Service Employees International Union Local 1021, (Employee Units 8 and 14); Public Safety Management Association (Employee Unit 9); Executive Management (Employee Unit 10); Middle Management (Employee Unit 11); Confidential (Employee Unit 12); Mechanics (Employee Unit 13); City Attorney (Employee Unit 15); Santa Rosa City Attorneys’ Association (Employee Unit 17), Santa Rosa Management Association (Employee Unit 18). | received and filed | |
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24-0373
| 1 | 4.1 | Review of FY 24/25 Operations and Maintenance budget and the Capital Improvement Program Budget | CC- Study Session | REVIEW OF FISCAL YEAR 2024-25 OPERATIONS AND MAINTENANCE BUDGET AND CAPITAL IMPROVEMENT PROGRAM BUDGET
It is recommended by the City Manager and Finance Department that the Council hold a Study Session intended to provide City Council the opportunity to receive information and ask questions related to the City’s overall financial stability and the proposed Fiscal Year (FY), 2024-25 Operations and Maintenance Budget and the Capital Improvement Program budget. This item is provided for Council’s information and no action is required.
Day 1 - May 7, 2024
City-wide overview and General Fund segment
Administrative and Public Safety* Departments:
· City Council
· City Manager
· City Attorney
· Communications & Intergovernmental Relations
· Human Resources and Risk
· Finance Department
· Non-Departmental
· Information Technology
· Housing & Community Services
· Fire Department
· Police Department
Day 2 - May 8, 2024
· Planning & Economic Development
· Parks & Recreation
· Transportation & Public Works
· Water Department
| adjourned | |
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24-0282
| 1 | 7.3 | Missing and Murdered Indigenous Women, Girls and Persons Awareness Day | CC- Proclamation | PROCLAMATION - MISSING AND MURDERED INDIGENOUS WOMEN, GIRLS, AND PERSONS AWARENESS DAY | presented | |
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24-0271
| 1 | 7.1 | May 2024 Bike to Work Month & Day | CC- Proclamation | PROCLAMATION - MAY 2024 BIKE TO WORK MONTH & DAY | presented | |
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24-0273
| 1 | 7.2 | Affordable Housing Month 2024 | CC- Proclamation | PROCLAMATION - AFFORDABLE HOUSING MONTH 2024 | presented | |
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24-0408
| 1 | | Late Correspondence | CC- Communication | LATE CORRESPONDENCE | received and filed | |
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24-0372
| 1 | 16.1 | BVGC Fees | CC- Public Hearing | PUBLIC HEARING - BENNETT VALLEY GOLF COURSE FEES
BACKGROUND: The City owns the 150-acre Bennett Valley Golf Course (BVGC) facility including but not limited to an 18-hole golf course and driving range, pro shop, restroom, maintenance shops and yards, restaurant, bar, and event center (banquet rooms). Touchstone has operated, maintained, and managed the entire BVGC Enterprise as of July 1, 2022. As part of the Touchstone proposal and preliminary revenue budget, it was anticipated that golf fees would need to be reviewed and updated as soon as practicable and regularly to be competitive.
On January 10, 2023, Council increased golf fees and eliminated the capital improvement fee per resolution RES-2023-007. This allowed Touchstone to establish updated fees closer to market rate and have flexibility with the best and highest use for all the fees collected.
As part of Touchstone’s analysis of current market rates for golf fees, the need to provide additional revenue to maintain the enterprise fund increased and new fees are proposed for fiscal year 2024/2025.
RECOMMENDATION | to waive reading of the text and adopt | Pass |
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24-0242
| 1 | 11.2.1 | Request for Future Agenda Item - Senior Overlay for Mobile Home Parks | CC- Matters from Council | REQUEST FOR AGENDA ITEM REGARDING A SENIOR OVERLAY FOR MOBILE HOME PARKS
BACKGROUND: At the April 9, 2024, City Council Meeting, Council Member C. Rogers requested a future agenda item to discuss a senior overlay for mobile home parks. Mayor N. Rogers concurred with the request. | directed staff to | Pass |
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24-0243
| 1 | 11.2.2 | Request for Future Agenda Item - Language Access Translation Policy | CC- Matters from Council | REQUEST FOR AGENDA ITEM REGARDING DEVELOPMENT OF LANGUAGE ACCESS - TRANSLATION POLICY
BACKGROUND: At the April 9, 2024, City Council meeting, Council Member Alvarez requested a future agenda item to discuss development of a language access - translation policy. Council Member MacDonald concurred. | directed staff to | Pass |
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24-0244
| 1 | 11.2.3 | Request for Future Agenda Item - Cell Phone Tower Buffer Zones | CC- Matters from Council | REQUEST FOR AGENDA ITEM REGARDING CELL PHONE TOWER BUFFER ZONES
BACKGROUND: At the April 9, 2024, City Council meeting, Council Member Alvarez requested a future agenda item to discuss cell phone tower buffer zones. Council Member MacDonald concurred with the request. | No action was taken by the City Council | |
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24-0247
| 1 | 8.1 | Active Transportation Plan Update | CC- Staff Briefing | SANTA ROSA ACTIVE TRANSPORTATION PLAN UPDATE
The Santa Rosa Transportation and Public Works Department is conducting an update to the 2018 Bicycle and Pedestrian Master Plan, to be renamed the Active Transportation Plan. The Bicycle and Pedestrian Advisory Board will be the guiding advisory body for the Active Transportation Plan (Plan). It is anticipated that the Plan will be adopted by the City Council in the Spring of 2025. The City Council may provide input and ask questions on the Active Transportation Plan and components of the staff briefing. No action will be taken except for possible direction to staff. | received and filed | |
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24-0357
| 1 | 8.2 | Community Empowerment Plan Update | CC- Staff Briefing | COMMUNITY EMPOWERMENT PLAN UPDATE
This is a standing item on the agenda. No action will be taken except for possible direction to staff. | received and filed | |
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24-0245
| 1 | 12.1 | 04/09/2024 Regular Meeting Minutes - Draft | CC- Minutes | April 9, 2024, Regular Meeting Minutes. | Approved as submitted. | |
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24-0268
| 1 | 13.2 | Court Renovation Projects at Howarth and Galvin Parks | CC- Consent - Resolution | RESOLUTION - PROFESSIONAL SERVICES AGREEMENT WITH CALLANDER ASSOCIATES LANDSCAPE ARCHITECTURE, INC. TO PROVIDE DESIGN AND GEOTECHNICAL ENGINEERING SERVICES FOR COURT RENOVATIONS AT HOWARTH MEMORIAL AND GALVIN COMMUNITY PARKS
RECOMMENDATION: It is recommended by the Recreation and Parks Department that the Council, by resolution, approve the Professional Services Agreement between the City of Santa Rosa and Callander Associates Landscape Architecture, Inc., Gold River, California, to provide design and geotechnical engineering services to prepare design and construction documents for Howarth Memorial and Galvin Community Park court renovation projects in an amount not to exceed $314,304. | adopted | |
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24-0367
| 1 | 13.3 | Approval to Extend the Term of the Exclusive Negotiation for Garage 5 | CC- Consent - Resolution | RESOLUTION - APPROVAL TO EXTEND THE TERM OF THE EXCLUSIVE NEGOTIATION AGREEMENT BETWEEN THE CITY OF SANTA ROSA AND ROGAL PROJECTS FOR THE REAL PROPERTY LOCATED AT 625 AND 637 3RD STREET, SANTA ROSA, CA
RECOMMENDATION: It is recommended by Real Estate Services that the Council, by resolution, approve an amendment extending the term of the Exclusive Negotiation Agreement dated September 14, 2023, between the City of Santa Rosa and Rogal Projects, a sole proprietorship, for an additional ninety (90) days, for the potential disposition and development of the real property located at 625 and 637 3rd Street, Santa Rosa, CA, also known as Assessor Parcel Numbers 009-013-011 and 009-013-012 or Garage 5 (collectively, the “Property”). | adopted | Pass |
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24-0348
| 1 | 13.4 | Purchase Agreement for Battery Electric Buses | CC- Consent - Resolution | RESOLUTION - PURCHASE AGREEMENTS FOR BATTERY ELECTRIC BUSES WITH GILLIG, LLC AND WITH NEW FLYER OF AMERICA, INC
RECOMMENDATION: It is recommended by the Transportation and Public Works and Finance Departments that the Council, by two resolutions: 1) approve the purchase of six 40-foot battery electric buses and selected components from New Flyer of America, Inc. in an amount not-to-exceed $9,000,000, using a Cooperative Purchase under the California Department of General Services State Cooperative Purchase Contract #1-19-23-17B; 2) approve the purchase of six 40-foot battery electric buses and selected components from Gillig, LLC in an amount not-to-exceed $9,000,000, using a Cooperative Purchase under the Washington Department of Enterprise Services State Cooperative Purchase Contract #06719; 3) authorize the Purchasing Agent to issue purchase orders to initiate the process using the City’s standard purchase order terms and conditions, with any modifications approved as to form by the City Attorney, to New Flyer of America, Inc. in the amount not to exceed $9,000,000 and Gillig, | adopted | Pass |
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24-0364
| 1 | 13.5 | State of Good Repair - Authorization to Apply | CC- Consent - Resolution | RESOLUTION - STATE OF GOOD REPAIR PROGRAM AUTHORIZATION TO APPLY FOR THE ANNUAL FORMULA ALLOCATION AND PROJECT APPROVAL
RECOMMENDATION: It is recommended by the Transportation and Public Works Department that the Council, by resolution: 1) approve the SB1 State of Good Repair Project List; 2) authorize the Director of Transportation and Public Works or designee to request the City of Santa Rosa’s annual allocation of FY 2024-2025 State of Good Repair funding in the estimated amount of $27,383 from the California Department of Transportation; and 3) agree to comply with all conditions and requirements in the Certifications and Assurances document and applicable law for such projects. | adopted | Pass |
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24-0365
| 1 | 13.6 | TDA and STA Annual Funding Application | CC- Consent - Resolution | RESOLUTION - TRANSPORTATION DEVELOPMENT ACT ARTICLE IV AND STATE TRANSIT ASSISTANCE ANNUAL FORMULA ALLOCATION APPLICATION SUBMITTAL
RECOMMENDATION: It is recommended by the Transportation and Public Works Department that the Council, by resolution, authorize the Director of Transportation and Public Works or designee to file an application for the Transit Division’s annual request of Transportation Development Act Article IV and State Transit Assistance funds with the Metropolitan Transportation Commission for FY 2024-2025 in the estimated amount of $17,200,000 for ongoing Transit Operations and Capital budgetary needs. | adopted | Pass |
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24-0366
| 1 | 13.7 | LCTOP Funding for FY 2023-2024 | CC- Consent - Resolution | RESOLUTION - AUTHORIZATION FOR REQUEST OF LOW CARBON TRANSIT OPERATIONS PROGRAM FUNDING FOR FY 2023-2024 FOR PURCHASE OF BATTERY ELECTRIC BUS
RECOMMENDATION: It is recommended by the Transportation and Public Works Department that the Council, by resolution, approve and authorize: 1) the Deputy Director of Transit to request $543,405 in Low Carbon Transit Operations Program (LCTOP) formula funds to assist in purchasing a battery electric bus; 2) the Deputy Director of Transit to execute the Certifications and Assurances and related documents for the LCTOP grant; 3) the delegation of authority to the Director of Transportation and Public Works to execute an Authorized Agent Form for the LCTOP designating the Deputy Director of Transit as the City’s Authorized Agent; 4) the Chief Financial Officer to increase appropriations in revenue and expenditures by the approved grant award; and 5) the submittal of the City of Santa Rosa’s project nomination and allocation request to the Department of Transportation for FY 2023-2024 LCTOP funds. | adopted | Pass |
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24-0355
| 1 | 13.1 | Adoption of Final Report 2024 | CC- Consent - Motion | MOTION - ADOPTION OF FINAL REPORT OF CITY COUNCIL PRIORITIES
RECOMMENDATION: It is recommended by the City Manager that the Council, by motion, adopt the final report, City Council Goals & Objectives FY 2024-2025, for the City of Santa Rosa Council Priority Setting workshop held on February 6, 2024. | approve as amended | Pass |
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24-0370
| 1 | 17.1 | Federal and State Legislative Update | CC- Communication | FEDERAL AND STATE LEGISLATIVE UPDATE:
• State Bill -- Support Letter for AB 2973 (Hart): Codifies relevant case law and clarifies the statutory responsibilities of counties, the board of supervisors, and local emergency medical services agencies regarding EMS and ambulance services within counties throughout the state. Provided for information.
• State Bill - Support Letter for SB 969 (Wiener): Cities could create an entertainment district to allow restaurants to sell alcohol in a to-go container. Provided for information.
• State - Support Letter for Proposed State Bond: State Bond for November 2024 general election under consideration for Natural Resources and Climate Resiliency funding. Provided for information.
• Federal Bill - Support Letter for S. 1306 (Klobuchar): Reauthorization of the COPS Act (COPS Office) until 2029. Provided for information. | received and filed | |
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24-0297
| 1 | 21.1 | Upcoming Meetings List | CC- Upcoming Meetings | UPCOMING MEETINGS LIST | received and filed | |
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