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Meeting date/time:
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4/3/2025
1:30 PM
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Minutes status:
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Draft
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Meeting location:
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City Hall, Council Chamber,
100 Santa Rosa Avenue,
Santa Rosa, CA
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25-341BPU
| 1 | 4.1 | FY 2025/26 Water, Local, Wastewater, Regional Reuse and Stormwater and Creeks O&M and CIP Requests | BPU- Agenda Item | FY 2025/26 WATER, LOCAL WASTEWATER, REGIONAL REUSE AND STORMWATER AND CREEKS FUNDS OPERATION, MAINTENANCE AND CAPITAL EXPENDITURE REQUESTS
Santa Rosa Water manages the City of Santa Rosa’s water, local wastewater, regional reuse, and stormwater and creeks enterprise funds under the general policy authority and direction of the Board of Public Utilities (BPU) pursuant to Section 25 of the City Charter. The BPU annually recommends these enterprise’s proposed budgets to the City Council to be included in the annual City budget adoption. The study session will provide an overview of all FY 2025-26 budgets. | | |
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25-103BPU
| 1 | 5.1 | March 6, 2025 - Regular Meeting Minutes - DRAFT | BPU- Minutes | March 6, 2025 - Regular Meeting Minutes - DRAFT | | |
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25-339BPU
| 1 | 6.1 | Water Capital Improvement Project Update | BPU- Agenda Item | WATER CAPITAL IMPROVEMENT PROJECT UPDATE
Staff will update the Board on Water Capital Improvement projects in planning, design, and construction phases, as well as timelines for bids of those on-going design projects. The Board may discuss this item and give direction to staff. | | |
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25-008BPU
| 1 | 7.1 | Approval of Contract Award - Lower Colgan Creek Phase 3 | BPU- Consent | MOTION - APPROVAL OF CONTRACT AWARD - LOWER COLGAN CREEK RESTORATION - PHASE 3
RECOMMENDATION: It is recommended by the Transportation and Public Works Department and Santa Rosa Water that the Board of Public Utilities, by motion, award Contract No.C01946, Lower Colgan Creek Restoration - Phase 3, in the amount of $4,231,417.00 to the lowest responsible bidder, Team Ghilotti, Inc. of Petaluma, California, approve a 20% contract contingency, and authorize a total contract amount of $5,077,700.40. | | |
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25-009BPU
| 1 | 7.2 | Lower Colgan Creek Restoration Project - Phase 3 Mitigation Credit Purchase Authorization | BPU- Consent | MOTION - LOWER COLGAN CREEK RESTORATION PROJECT - PHASE 3 MITIGATION CREDIT PURCHASE AUTHORIZATION
RECOMMENDATION: It is recommended by the Transportation and Public Works Department and Santa Rosa Water that the Board of Public Utilities, by motion:
1) recommend that City Council authorize the purchase of mitigation credits for the Lower Colgan Creek Restoration Project - Phase 3;
2) recommend that City Council approve a Purchase Agreement to buy required mitigation credits for California tiger salamander (CTS) from TRI Development Services, LLC, in an amount not to exceed $2,490,200;
3) recommend that City Council approve a Purchase Agreement to buy required mitigation credits for seasonal wetland habitat from TRI Development Services, LLC, in an amount not to exceed $60,000; and
4) recommend that City Council authorize the Director of Transportation and Public Works to execute the agreements and any related documents or applications, subject to approval as to form by the City Attorney. | | |
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25-205BPU
| 1 | 8.1 | Llano Truck Rehabilitation Project - Adoption of MND | BPU- Report | REPORT - ADOPTION OF A MITIGATED NEGATIVE DECLARATION AND MITIGATION MONITORING AND REPORTING PROGRAM, AND APPROVAL OF PROJECTS FOR THE LLANO ROAD TRUNK REHABILITATION PROJECT
BACKGROUND: The Llano Road Trunk Rehabilitation Project will rehabilitate a section of 66-inch trunk sewer that has been identified as a high-priority within the City's sewer system. The Project will begin at the Laguna Treatment Plant and end approximately a quarter mile northwest of Todd Road, rehabilitating approximately 8,100 feet of 66-inch trunk sewer. The Initial Study / Mitigated Negative Declaration demonstrated that all potential impacts can be reduced to less-than-significant levels with the mitigation measures outlined in the Mitigation Monitoring and Reporting Program Report.
RECOMMENDATION: It is recommended by Santa Rosa Water and the Transportation and Public Works Department that the Board of Public Utilities, by resolution: 1) adopt the Mitigated Negative Declaration for the Llano Road Trunk Rehabilitation Project; 2) adopt the Mitigation Monitoring and Reporting Program; 3) approve the | | |
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25-204BPU
| 1 | 8.2 | Certification of the Sewer System Management Plan | BPU- Report | REPORT - RECOMMENDATION TO APPROVE THE RECERTIFICATION OF SANTA ROSA WATER’S SEWER SYSTEM MANAGEMENT PLAN (SSMP) REQUIRED BY THE STATE WATER RESOURCES CONTROL BOARD ORDER NO. 2022-0103
BACKGROUND: On May 2, 2006, the State Water Resources Control Board (State Water Board) Order No. 2006-0003- Statewide General Waste Discharge Requirements (WDR) for Sanitary Sewer Systems was adopted and implemented. The WDR required each agency to create a Sewer System Management Plan (SSMP) to provide a plan and schedule to properly manage, operate, and maintain all parts of the sanitary sewer system in order to help reduce and prevent Sanitary Sewer Overflows (SSOs), as well as mitigate any SSOs that do occur.
On December 6, 2022, the State Water Board issued Order No. 2022-0103 - WDR for Sanitary Sewer Systems, requiring additional changes to SSMPs, including the requirement to recertify SSMPs every six years. The due date for recertification is May 1, 2025.
RECOMMENDATION: It is recommended by Santa Rosa Water that the Board of Public Utilities, by resolution, approve the recertification of | | |
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25-206BPU
| 1 | 8.3 | Approval of FY25/26 Regional O&M, CIP, Debt Service Budget | BPU- Report | REPORT - APPROVAL OF THE FY 2025/26 REGIONAL REUSE SYSTEM OPERATING AND MAINTENANCE, CAPITAL IMPROVEMENT AND DEBT SERVICE BUDGET AND ALLOCATION OF COSTS - RECOMMENDATION TO CITY COUNCIL
BACKGROUND: The Regional Water Reuse System, managed by Santa Rosa Water, serves five member agencies - Santa Rosa, Rohnert Park, Sebastopol, Cotati, and the Sonoma County South Park Sanitation District, each hereinafter referred to as “User Agency” or collectively as “User Agencies.” The Operating Agreement (Agreement) between the User Agencies requires that Santa Rosa Water annually prepare a Budget and Allocation of Costs for the Regional Water Reuse System and notify the User Agencies of these costs by May of each year. The Board of Public Utilities annually recommends the proposed fiscal year Preliminary Budget and Allocation of Costs for the Regional Water Reuse System to the City Council to be included in the annual City budget adoption. The FY 2025/26 Regional Operations and Maintenance (O&M) Fund budget request is $53,419,287, the Regional cash-funded Capital Improvement Program (CIP) is $ | | |
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