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Meeting date/time:
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12/16/2025
4:00 PM
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Minutes status:
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Final
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Meeting location:
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City Hall, Council Chamber,
100 Santa Rosa Avenue
Santa Rosa, CA 95404
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25-0828
| 1 | 4.1 | Housing Authority Interviews | CC- Appointment | HOUSING AUTHORITY INTERVIEWS
The Council will conduct interviews for one At-Large Housing Authority vacancy. | to appoint | |
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25-0530
| 1 | 10.1 | November 2025 Litigation Report | CC- CMO/CAO Report | REPORT OF SETTLEMENTS AND ACTIVE LITIGATION
The City Attorney will report on all settlements authorized by Council in closed session that were finalized in November 2025, which includes but may not be limited to all settlements requiring the City to pay more than $50,000. The City Attorney will also provide a summary of pending litigation against the City. | received and filed | |
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25-0829
| 1 | 12.2.1 | Housing Authority Appointment | CC- Appointment | COUNCIL MAY VOTE TO MAKE AN APPOINTMENT TO THE HOUSING AUTHORITY
The Council, by motion, may appoint one member to fill an At-Large vacancy with a term expiring December 31, 2026. | to appoint | Pass |
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25-0830
| 1 | 13.1 | Regular Meeting Minutes - 12/02/2025 | CC- Minutes | December 2, 2025, Regular Meeting Minutes. | Approved as submitted. | |
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25-0821
| 1 | 14.1 | First Amendment with Cream's Towing Inc | CC- Consent - Motion | MOTION - APPROVAL OF FIRST AMENDMENT TO BLANKET PURCHASE ORDER NUMBER 174020 WITH CREAM’S TOWING, INC.
RECOMMENDATION: The Police and Finance Departments recommend that the Council, by motion, approve the First Amendment to Blanket Purchase Order Number 174020 with Cream’s Towing, Inc., Santa Rosa, California to increase compensation in the amount of $200,000, for a total contract not to exceed $295,000 and authorize the Purchasing Agent to make non-substantive changes to the blanket purchase order and execute the Amendment. This item has no impact on current fiscal year budget. | | |
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25-0823
| 1 | 14.2 | Santa Rosa Water EPA Grant 2025 | CC- Consent - Motion | MOTION - RATIFICATION ON US ENVIRONMENTAL PROTECTION AGENCY MIDSIZE AND LARGE DRINKING WATER SYSTEM INFRASTRUCTURE RESILIENCE AND SUSTAINABILITY GRANT PROGRAM APPLICATION
RECOMMENDATION: The Santa Rosa Water Department recommends that the Council, by motion, ratify the submission of the grant application, dated October 5, 2025. This item has no impact on current fiscal year budget. | to approve | Pass |
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25-0831
| 1 | 14.3 | Amendment to Blanket Purchase Order for FASTSIGNS | CC- Consent - Motion | MOTION - APPROVAL OF AMENDMENT TO BLANKET PURCHASE ORDER 170867 WITH CIVIC PROUD ENTERPRISES, INC. DBA FASTSIGNS
RECOMMENDATION: The Transportation and Public Works and Finance Departments recommend that the Council, by motion, approve the Third Amendment to Blanket Purchase Order 170867 with Civic Proud Enterprises, Inc. dba FASTSIGNS of Santa Rosa and Petaluma (FASTSIGNS), California to extend the term and increase compensation in the amount of $85,000, for a total not to exceed amount of $185,000, and authorize the Purchasing Agent to execute the changes to the Blanket Purchase Order. This item has no impact on current fiscal year budget. | to approve | Pass |
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25-0840
| 1 | 14.4 | Contract Award-Sonoma Ave Pavement Rehabilitation | CC- Consent - Motion | MOTION - CONTRACT AWARD - SONOMA AVENUE PAVEMENT REHABILITATION - FARMERS LANE TO HAHMAN DRIVE
RECOMMENDATION: The Transportation and Public Works Department recommends that the Council, by motion, award Contract Number C02261, Sonoma Avenue Pavement Rehabilitation - Farmers Lane to Hahman Drive, in the amount of $1,459,629 to the lowest responsible bidder, Ghilotti Bros., Inc, of San Rafael, California, approve a 20% contract contingency in the amount of $291,925.80 and authorize the City Manager or designee to execute the Contract and any change orders in a total contract amount of $1,751,554.80. The source of funds are Capital Facilities Fee and Water Enterprise Funds. No City General Fund money is included in this project. | to approve | Pass |
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25-0834
| 1 | 14.5 | New MPSA Agreement and Authority Delegation | CC- Consent - Resolution | RESOLUTION - APPROVAL OF NEW MASTER PROFESSIONAL SERVICE AGREEMENT, REVISION TO THE SCOPE OF SERVICES LIST AND AUTHORIZATION TO EXECUTE PROJECT WORK ORDERS UNDER THE AGREEMENTS
RECOMMENDATION: The Transportation and Public Works Department recommends that the Council, by resolution: 1) approve one (1) Master Professional Services Agreement (MPSA) for Cinquini & Passarino Inc.; 2) amend the MPSA Program Scope of Services list to include Hogan Land Services and Cinquini & Passarino Inc. under the Land Surveying category; 3) delegate authority to certain staff to execute the Master Professional Services Agreements; and 4) delegate authority to certain staff to execute Project Work Orders issued under the Master Professional Services Agreements. This item has no impact on current fiscal year budget. | to adopt | Pass |
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25-0833
| 1 | 14.6 | F008324 Third Amendment with General Code | CC- Consent - Resolution | RESOLUTION - THIRD AMENDMENT AND ASSIGNMENT AND ASSUMPTION OF PROFESSIONAL SERVICES AGREEMENT NUMBER F008324 WITH GENERAL CODE PUBLISHING, LLC
RECOMMENDATION: The City Clerk’s Office recommends that the Council, by resolution: 1) ratify the Second Amendment to Professional Services Agreement Number F008324 with Quality Code Publishing, LLC and associated compensation changes of $50,000 and payments; 2) approve the Third Amendment and Assignment and Assumption of Professional Services Agreement Number F008324 with General Code, LLC, Rochester, New York revising the scope of services and increasing compensation in the amount of $100,000 for a total contract amount not to exceed $212,882.18; and 3) authorize the City Manager or designee to make non-substantive changes to the Third Amendment, subject to approval by the City Attorney, and execute the Third Amendment and Assignment and Assumption. This item has no impact on current fiscal year budget. | to adopt | Pass |
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25-0839
| 1 | 14.7 | Authorization of the Examination of Transactions (Sales) and Use Tax Records | CC- Consent - Resolution | RESOLUTION - AUTHORIZATION OF THE EXAMINATION OF TRANSACTIONS (SALES) AND USE TAX RECORDS
RECOMMENDATION: The Finance Department recommends that the Council, by resolution, authorize designated City of Santa Rosa officials and the City’s revenue analysis and support services consultant, Hinderliter, de Llamas & Associates to examine confidential transactions (sales) and use tax records of the California Department of Tax and Fee Administration in accordance with the California Revenue and Taxation Code. This item has no impact on current fiscal year budget. | to adopt | Pass |
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25-0835
| 1 | 14.8 | Ordinance Adoption - Revisions to City Code Chapters 11-08 and 11-20 | CC- Consent - Ordinance | ORDINANCE ADOPTION SECOND READING - ORDINANCE ENTITLED: ORDINANCE OF THE COUNCIL OF THE CITY OF SANTA ROSA AMENDING CHAPTERS 11-08 AND 11-20 OF THE SANTA ROSA CITY CODE TO UPDATE STAFF DELEGATIONS AND TITLES AND REMOVE REQUIREMENT OF COUNCIL APPROVAL TO INSTALL MIDBLOCK CROSSWALKS, ROAD UNDULATIONS AND OTHER TRAFFIC CALMING MEASURES
RECOMMENDATION: The Transportation and Public Works Department recommends that the Council approve the second reading and adopt an ordinance revising staff delegations entitled Chapter 11-08 and 11-20 of the City Code. This ordinance, introduced at the December 2, 2025, Regular Meeting, passed by a 7-0-0-0 vote. | to adopt on second reading | Pass |
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25-0838
| 1 | 14.9 | Ordinance Adoption - Establishing Salary, Compensation and Benefits for Interim City Manager | CC- Consent - Ordinance | ORDINANCE ADOPTION SECOND READING - ORDINANCE ENTITLED: ORDINANCE OF THE COUNCIL OF THE CITY OF SANTA ROSA ESTABLISHING MONTHLY SALARY OF $24,266.66 ($291,200 ANNUALLY) AND OTHER COMPENSATION AND BENEFITS FOR THE INTERIM CITY MANAGER
RECOMMENDATION: The Council recommends approval of the second reading and adoption of an ordinance establishing a monthly salary of $24,266.66 ($291,200 annually) and other compensation and benefits for the Interim City Manager effective January 2, 2026. This ordinance, introduced at the December 2, 2025, Regular Meeting, passed by a 7-0-0-0 vote. | to adopt on second reading | Pass |
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25-0820
| 1 | 14.10 | Executive Salary Amendment | CC- Consent - Resolution | RESOLUTION - AMENDMENT TO THE CITY CLASSIFICATION AND SALARY PLAN INCREASING THE TOP OF THE SALARY RANGE OF THE ASSISTANT CITY MANAGER, POLICE CHIEF, FIRE CHIEF, WATER DIRECTOR, DIRECTOR OF TRANSPORTATION & PUBLIC WORKS, CHIEF FINANCIAL OFFICER, CHIEF INFORMATION OFFICER, DIRECTOR OF HOUSING & COMMUNITY SERVICES, HUMAN RESOURCES DIRECTOR, DIRECTOR OF PLANNING & ECONOMIC DEVELOPMENT, CHIEF COMMUNICATIONS & INTERGOVERNMENTAL RELATIONS OFFICER, AND CITY CLERK
RECOMMENDATION: The Human Resources Department recommends that the Council, by resolution, amend the City’s Classification and Salary Plan to increase the top of the salary range of the following executive level positions to address pay compaction/compression issues: Assistant City Manager, Police Chief, Fire Chief, Water Director, Director of Transportation and Public Works, Chief Financial Officer, Chief Information Officer, Director of Housing & Community Services, Human Resources Director, Director of Planning & Economic Development, Chief Communication & Intergovernmental Relations Officer, and City Clerk. This item is req | to adopt | Pass |
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26-0039
| 1 | | Late Correspondence | CC- Communication | LATE CORRESPONDENCE | received and filed | |
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25-0837
| 1 | 16.1 | Community Advisory Board (CAB) Work Plan and Annual Report | CC- Report | REPORT - COMMUNITY ADVISORY BOARD (CAB) WORK PLAN AND ANNUAL REPORT
BACKGROUND: Established in 2002 by City Charter, CAB was created to represent community perspectives on issues of interest to the City Council. Over the years, CAB has undergone several structural changes, including Resolution RES-2024-200, which restructured CAB to seven district-based members. The work plan was adopted in March 2025 and extended through 2027 in November to align with Council’s goal-setting cycle.
RECOMMENDATION: The Communications and Intergovernmental Relations Office (CIRO) and the Community Advisory Board (CAB) recommend that the Council, by motion, approve the 2025-2027 CAB Work Plan and accept the 2025 CAB Annual Report. | to approve | Pass |
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26-0021
| 1 | 16.2 | Amended Fee Schedules For The Parking Division Rate Adjustments | CC- Report | REPORT - AMENDED FEE SCHEDULES FOR THE PARKING DIVISION RATE ADJUSTMENTS CORRECTION (THIS ITEM WAS PUBLISHED ON THE PRELIMINARY AGENDA AS A PUBLIC HEARING AS ITEM 17.1 AND IS NOW BEING HEARD AS A REPORT ITEM AS A PUBLIC HEARING IS NOT REQUIRED)
BACKGROUND: This action is intended to finalize the amendments to the Parking District fee schedules recommended by the Finance Department. It follows the Public Hearing held on November 4, 2025, and the Study Session on September 9, 2025. The original Exhibits A and B attached to Resolution No. RES-2025-180 contained clerical errors, which this action now resolves.
RECOMMENDATION: The Finance Department recommends that the Council, by resolution, approve the amended fee schedules for the Parking District. These schedules, Exhibits A and B, apply to all on-street and off-street parking and the amendments address clerical errors related to the effective date of the rate adjustments as well as the omission of the Premium Zone Lot fee. This item has no impact on current fiscal year budget. | to waive reading of the text and adopt | Pass |
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25-0827
| 1 | 16.3 | Water Supply Assessment - Woodlands at Chanate | CC- Report | REPORT - WATER SUPPLY ASSESSMENT FOR THE WOODLANDS AT CHANATE
BACKGROUND: The State of California, per SB 610, requires that water suppliers provide a Water Supply Assessment (WSA) to planning agencies for any proposed projects which are subject to CEQA and would demand an amount of water equivalent to or greater than the amount of water required by a 500-dwelling unit project. The proposed Project, Woodlands at Chanate, is subject to CEQA and has an increase of 660.5 residential dwelling units over the current Santa Rosa General Plan.
RECOMMENDATION: Santa Rosa Water recommends that the Council, by resolution, approve the Water Supply Assessment for the Woodlands at Chanate. This item has no impact on current fiscal year budget. | to waive reading of the text and adopt | Pass |
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25-0766
| 1 | 16.4 | Code Adoption And Amendments to the California Building Codes Page | CC- Report | REPORT - CODE ADOPTION AND AMENDMENTS TO THE CALIFORNIA BUILDING CODE
BACKGROUND: Every three years the State of California updates the California Code of Regulations, Title 24 (CCR-T24) including its thirteen-component building and safety codes (collectively, the California Building Standards Code). Through the State code adoption cycle, the State of California adopts and publishes amendments to national model codes and updates codes specific to California. Such model codes with State amendments and California specific codes go into effect in every city and county in the State of California 180 days after publication. The new California Building Standards (CCR-T24) was published on July 1, 2025 and will take effect on January 1, 2026. Similarly, every three years the International Code Council updates the International Property Maintenance Code with the most recent update occurring in 2024. Adoption of the International Property Maintenance Code is at the discretion of the local agency. In addition. The Health and Safety Code allows local jurisdictions to change or modify the St | to approve | Pass |
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26-0022
| 1 | 16.5 | Censure of Council Member MacDonald | CC- Report | REPORT - RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ROSA CENSURING COUNCIL MEMBER DIANNA MACDONALD
BACKGROUND: The Code of Conduct for Council Members and Board and Commission Members (“Code of Conduct”) requires that City Council Members adhere to the highest standards of respect, Council Policies, civility, and honesty in ensuring the effective maintenance of intergovernmental relationships and treat others with respect to maintain public confidence in City government. The City’s Harassment, Discrimination, and Retaliation Prevention Policy (“Anti-Harassment Policy”) is intended to prohibit and prevent discrimination, harassment, and retaliation in the City’s workplace. The Anti-Harassment Policy sets forth procedures for reporting, investigating, and resolving complaints of discrimination, harassment, or retaliation in the workplace, and for protecting City employees who make such complaints or participate in workplace investigations. Among other things, the Anti-Harassment Policy requires City managers and supervisors to model appropriate behavior, take all steps necessa | to adopt | Pass |
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26-0022
| 1 | 16.5 | Censure of Council Member MacDonald | CC- Report | REPORT - RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ROSA CENSURING COUNCIL MEMBER DIANNA MACDONALD
BACKGROUND: The Code of Conduct for Council Members and Board and Commission Members (“Code of Conduct”) requires that City Council Members adhere to the highest standards of respect, Council Policies, civility, and honesty in ensuring the effective maintenance of intergovernmental relationships and treat others with respect to maintain public confidence in City government. The City’s Harassment, Discrimination, and Retaliation Prevention Policy (“Anti-Harassment Policy”) is intended to prohibit and prevent discrimination, harassment, and retaliation in the City’s workplace. The Anti-Harassment Policy sets forth procedures for reporting, investigating, and resolving complaints of discrimination, harassment, or retaliation in the workplace, and for protecting City employees who make such complaints or participate in workplace investigations. Among other things, the Anti-Harassment Policy requires City managers and supervisors to model appropriate behavior, take all steps necessa | to adopt | Pass |
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25-0593
| 1 | 22.1 | Upcoming Meetings List | CC- Upcoming Meetings | UPCOMING MEETINGS LIST | | |
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