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20-0809
| 1 | 2.1 | Closed Session | CC- Closed Session | CONFERENCE WITH LABOR NEGOTIATORS (CONTINUED FROM THE SEPTEMBER 29, 2020, REGULAR MEETING)
(Government Code Section 54957.6)
Agency Designated Representatives: Alan Alton, Interim Chief Financial Officer, Amy Reeve, Human Resources Director, Jeremia Mills, Employee Relations Manager and Jeff Berk, Chief Assistant City Attorney.
Employee Organizations: Santa Rosa Firefighters Association - Local 1401 (representing City Employee Unit 2); Operating Engineers Local 3, Maintenance and Utility System Operators (Employee Units 3 and 16); Santa Rosa City Employees Association (Employee Units 4, 6, 7); Santa Rosa Police Officers Association, (Employee Unit 5); Service Employees International Union Local 1021, (Employee Units 8 and 14); Public Safety Management Association (Employee Unit 9); Executive Management (Employee Unit 10); Middle Management (Employee Unit 11); Confidential (Employee Unit 12); Mechanics (Employee Unit 13); City Attorney (Employee Unit 15); Santa Rosa City Attorneys’ Association (Employee Unit 17), Santa Rosa Management Association (Employee Unit 18). | received and filed | |
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20-0770
| 1 | 3.1 | CityBus Fare Policy Options | CC- Study Session | CITYBUS FARE POLICY OPTIONS
At this study session, staff will present options for expanding discounted and unlimited access fare programs to increase ridership on the CityBus system and support community and transit system recovery from the COVID-19 pandemic, and seek Council feedback and direction. | | |
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20-0783
| 1 | 7.1 | COVID-19 RESPONSE UPDATE | CC- Staff Briefing | COVID-19 RESPONSE UPDATE
This will be a standing item on the agenda. No action will be taken except for possible direction to staff. | received and filed | |
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20-0785
| 1 | 7.2 | COMMUNITY EMPOWERMENT UPDATE | CC- Staff Briefing | COMMUNITY EMPOWERMENT PLAN UPDATE
This will be a standing item on the agenda. No action will be taken except for possible direction to staff. | | |
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20-0760
| 1 | 15.1 | Downtown Station Area Specific Plan and Final Subsequent EIR | CC- Public Hearing | PUBLIC HEARING - DOWNTOWN STATION AREA SPECIFIC PLAN AND FINAL SUBSEQUENT ENVIRONMENTAL IMPACT REPORT
BACKGROUND: This project includes an update of the Downtown Station Area Specific Plan consisting of goals, policies, standards, guidelines, and diagrams to guide the future development of the Planning Area.
RECOMMENDATION: It is recommended by the Planning Commission that the Council, by two resolutions: 1) certify the Final Subsequent Environmental Impact Report; 2) approve the Mitigation and Monitoring Program and CEQA Findings of Fact; 3) approve General Plan Amendments; and 4) adopt the Downtown Station Area Specific Plan. | to waive reading of the text and adopt | Pass |
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20-0805
| 1 | 12.1 | HROD third amendment | CC- Consent - Motion | RESOLUTION - APPROVAL OF THE THIRD AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT NUMBER F001748 WITH HROD, INC. DBA MMO (CONTINUED FROM THE SEPTEMBER 29, 2020, REGULAR MEETING)
RECOMMENDATION: It is recommended by the City Manager’s Office that the Council, by resolution, approve the Third Amendment to Professional Services Agreement Number F001748 with HROD, Inc. dba MMO Partners of Washington, DC, extending time of performance through September 30, 2021 and increasing compensation by $108,000 for a total amount not to exceed $360,000 for continued assistance with federal advocacy to secure federal funding for recovery. | approved | |
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20-0806
| 1 | 12.2 | First Amendment to PSA F002144 - Placeworks | CC- Consent - Resolution | RESOLUTION - FIRST AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT F002144 WITH PLACEWORKS (CONTINUED FROM THE SEPTEMBER 29, 2020, REGULAR MEETING)
RECOMMENDATION: It is recommended by the Planning and Economic Development Department that the Council, by resolution, approve the First Amendment to Professional Services Agreement F002144 with PlaceWorks to modify the 2050 General Plan Update Scope of Services to include a Greenhouse Gas Reduction Strategy and to increase Compensation by $99,909 for this additional service, for a total contracted amount not to exceed $2,599,909. | adopted | Pass |
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20-0807
| 1 | 12.3 | Collection of Assessments for Sonoma County Tourism Business Improvement Area | CC- Consent - Resolution | RESOLUTION - ADMINISTRATIVE AGREEMENT FOR COLLECTION OF ASSESSMENTS FOR SONOMA COUNTY TOURISM BUSINESS IMPROVEMENT AREA, RETROACTIVE TO JULY 1, (CONTINUED FROM THE SEPTEMBER 29, 2020, REGULAR MEETING)
RECOMMENDATION: It is recommended by the Planning and Economic Development Department that the Council, by resolution: 1) approve the Administrative Agreement for Collection of Assessments for Sonoma County Tourism Business Improvement Area, retroactive to July 1, 2019; 2) authorize the remittance of any assessment funds collected from Santa Rosa lodging establishments but not remitted between July 2019 and September 2020; and 3) authorize the City Manager to execute the Administrative Agreement. | adopted | Pass |
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20-0759
| 1 | 12.4 | Contract Award - Pacific Ave Reconstruction | CC- Consent - Motion | MOTION - CONTRACT AWARD - PACIFIC AVENUE RECONSTRUCTION - HUMBOLDT STREET TO MONTECITO AVENUE
RECOMMENDATION: It is recommended by the Transportation and Public Works Department that the Council, by motion, award Contract No. C00661, Pacific Avenue Reconstruction - Humboldt Street to Montecito Avenue, in the amount of $5,070,148.00 to the lowest responsible bidder, Argonaut Constructors, Inc., of Santa Rosa, California, approve a 10% contract contingency, and authorize a total contract amount of $5,577,162.80. | to approve | Pass |
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20-0763
| 1 | 12.5 | Bay Area Healthy Transit Plan | CC- Consent - Resolution | RESOLUTION - BAY AREA HEALTHY TRANSIT PLAN
RECOMMENDATION: It is recommended by the Transportation and Public Works Department that the Council, by resolution, support implementation of the Riding Together: Bay Area Healthy Transit Plan, which includes monthly reporting from City staff on Santa Rosa CityBus’s performance in implementing the baseline metrics set forth in the plan. | adopted | Pass |
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20-0796
| 1 | 12.6 | Waiver of Competitive Bid for Contract Change Order #1 F002167 Installation of Needlepoint Bipolar Ionization Air Purification System | CC- Consent - Resolution | RESOLUTION - WAIVER OF COMPETITIVE BID FOR CONTRACT CHANGE ORDER #1 F002167 INSTALLATION OF NEEDLEPOINT BIPOLAR IONIZATION AIR PURIFICATION SYSTEM
RECOMMENDATION: It is recommended by the Transportation and Public Works Department and Water Department that the Council, by resolution, 1) waive competitive bidding pursuant to section 3-44-080 of the City Code; 2) approve and authorize the City Manager or his designee to execute Change Order #1 and any necessary related documents under Contract Number F002167 with Matrix HG, Inc., of Concord, CA to expand the scope of work for the installation of Global Plasma Solutions Needlepoint Bipolar Ionization Air Purification Systems and to increase the contract amount by $303,699 for a total not to exceed amount of $592,496; and 3) appropriate $514,958 from General Fund reserves for the project. | adopted | Pass |
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20-0768
| 1 | 12.7 | Clipper Start Pilot Program | CC- Consent - Resolution | RESOLUTION - AUTHORIZATION TO PARTICIPATE IN THE CLIPPER START LOW-INCOME TRANSIT FARE SUBSIDY PILOT PROGRAM
RECOMMENDATION: It is recommended by the Transportation and Public Works Department that the Council, by resolution, 1) authorize participation in the Clipper START Pilot Program, at a 20% discount rate for adult single-ride fares through January 15, 2022; 2) request that the Metropolitan Transportation Commission program funds of $102,420 for the proposed “Clipper START Pilot” project to cover 50% of the lost fare revenue; and 3) authorize the City Manager or his designee to negotiate, prepare and/or execute any necessary documents related to the Clipper START Program, including to submit to Metropolitan Transportation Commission, the Sonoma County Transportation Authority, and/or such other agencies as may be appropriate. | adopted | Pass |
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20-0579
| 1 | 12.8 | Distance Learning Grant Auth | CC- Consent - Motion | RESOLUTION - ACCEPTANCE OF POST DISTANCE LEARNING GRANT PROGRAM FUNDING
RECOMMENDATION: It is recommended by the Police Department that the Council, by resolution, 1) accept $335,811.86 in grant award funds from the Commission on Peace Officer Standards and Training; 2) authorize the Chief of Police and City Manager to execute the Certification of Assurance of Compliance; 3) authorize the Chief of Police to execute all necessary documents related to the grant, including the Grant Award Face Sheet; and 4) appropriate the amount of the grant award. | to approve | Pass |
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20-0774
| 1 | 12.9 | NOAA Weather Alert Radios | CC- Consent - Resolution | RESOLUTION - BID AWARD - MIDLAND RADIOS CORPORATION - PUBLIC ALERT CERTIFIED NOAA WEATHER ALERT RADIOS
RECOMMENDATION: It is recommended by the Fire and Finance Departments that the Council, by resolution, approve a purchase order to Midland Radios Corporation, Kansas City, MO for the purchase of Midland WR120 Public Alert Certified NOAA Weather Alert Radios in an amount not to exceed $323,992.48. | adopted | Pass |
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20-0769
| 1 | 12.10 | Third Amendment to GSA with Stroupe Petroleum Maintenance, Inc. | CC- Consent - Resolution | RESOLUTION - THIRD AMENDMENT TO GENERAL SERVICES AGREEMENT F001613 WITH STROUPE PETROLEUM MAINTENANCE, INC.
RECOMMENDATION: It is recommended by the Finance Department that the Council, by resolution, approve the Third Amendment to General Services Agreement Number F001613 to increase compensation and extend the Agreement with Stroupe Petroleum Maintenance, Inc., Santa Rosa, California for fuel station testing, inspection, maintenance and repair for an additional one-year term and increase compensation by $120,000, for a total not to exceed $340,000. | adopted | Pass |
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20-0771
| 1 | 12.11 | 2020 Conflict of Interest Code | CC- Consent - Resolution | RESOLUTION - ADOPTING AMENDED CONFLICT OF INTEREST CODE
RECOMMENDATION: It is recommended by the City Clerk that the Council, by resolution, adopt an amended Conflict of Interest Code for designated positions in the City of Santa Rosa as required by the Political Reform Act to be done biennially in even-numbered years. | adopted | Pass |
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20-0779
| 1 | 12.12 | El Crystal MHP Demand Fee Deferral | CC- Consent - Resolution | RESOLUTION - APPROVAL OF A FEE DEFERRAL AND AGREEMENT TO PAY WATER DEMAND FEES BETWEEN EL CRYSTAL MOBILE HOME PARK AND THE CITY OF SANTA ROSA
RECOMMENDATION: It is recommended by the Board of Public Utilities and the Water Department that the Council, by resolution, approve a Fee Deferral and Agreement to Pay Water Demand Fees with El Crystal Mobile Home Park (MHP), LLC and authorize the Director of the Water Department to sign the Fee Deferral and Agreement to Pay Water Demand Fees. | adopted | Pass |
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20-0773
| 1 | 14.1 | FOURTH AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT F001622A WITH BUREAU VERITAS NORTH AMERICA, INC | CC- Report | REPORT - FOURTH AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT F001622A WITH BUREAU VERITAS NORTH AMERICA, INC., ATASCADERO, CA, WAIVING THE COMPETITIVE SELECTION PROCESS PER COUNCIL POLICY 600-01, EXTENDING THE TERM OF THE AGREEMENT, AND INCREASING COMPENSATION BY $1,000,000 FOR A TOTAL NOT TO EXCEED AMOUNT OF $14,717,399 FOR POST-FIRE RECOVERY AND REBUILD SERVICES
BACKGROUND: Since December 2017, staff from the City of Santa Rosa and Bureau Veritas North America, Inc. have provided a variety of permit processing, plan check and inspection services for the repair and reconstruction activities associated with the Tubbs Fire. Over 2,300 permits have been processed to date, resulting in approximately 85,000 inspections. With approximately 600 outstanding parcels in the rebuild area, the proposed Fourth Amendment will extend the term of the Agreement and increase the budget associated with the Professional Service Agreement with Bureau Veritas to continue providing the appropriate staffing levels to meet commitments associated with plan review and inspection turnaround times.
RECOMM | to waive reading of the text and adopt | Pass |
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20-0772
| 1 | 14.2 | Disaster Recovery Multifamily Housing Program and an Allocation of Funding | CC- Report | REPORT - AUTHORIZATION TO EXECUTE A GRANT AGREEMENT AND ANY AMENDMENTS THERETO WITH THE CALIFORNIA DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT FOR THE COMMUNITY DEVELOPMENT BLOCK GRANT - DISASTER RECOVERY MULTIFAMILY HOUSING PROGRAM AND AN ALLOCATION OF FUNDING
BACKGROUND: In response to the 2017 wildfires, the State of California Department of Housing and Community Development (HCD) has allocated up to $38,469,772 in Community Development Block Grant - Disaster Recovery (CDBG-DR) funds to Santa Rosa as part of their Disaster Recovery Multifamily Housing Program(DR-MHP). To access these funds, the City Council must authorize execution of a Master Standard Agreement with HCD, and approve an allocation of funding. By delegating DR-MHP Program oversight to the Housing Authority of the City of Santa Rosa, which oversees all other affordable housing programs for the City, the program will benefit from the Housing Authority’s experience and program knowledge, with input from a joint City-Council and Housing Authority Ad-Hoc Review Committee.
RECOMMENDATION: It is recommended by | to waive reading of the text and adopt | Pass |
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20-0787
| 1 | 20.1 | Upcoming Meetings List | CC- Upcoming Meetings | UPCOMING MEETINGS LIST | | |
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