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13-0473
| 1 | 2.1 | City Manager Performance Evaluation | CC- Closed Session | PUBLIC EMPLOYEE PERFORMANCE EVALUATION (Government Code Section 54957)
Title: City Manager | | |
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13-0376
| 1 | 2.3 | Closed Session - Labor | CC- Closed Session | CONFERENCE WITH LABOR NEGOTIATORS
(Government Code Section 54957.6)
Agency Designated Representatives: Fran Elm, Human Resources Director, Chris Sliz, Employee Relations Manager, and Carol Stevens of Burke, Williams & Sorensen, LLP.
Employee Organizations: Santa Rosa Firefighters Association - Local 1401 (representing City Employee Unit 2); Operating Engineers Local 3, Maintenance and Utility System Operators (Employee Units 3 and 16); Santa Rosa City Employees Association (Employee Units 4, 6, 7); Santa Rosa Police Officers Association, (Employee Unit 5); Service Employees International Union Local 1021, (Employee Units 8 and 14); Public Safety Management Association (Employee Unit 9); Santa Rosa City Attorneys’ Association (Employee Unit 17), Santa Rosa Management Association (Employee Unit 18). | | |
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13-0394
| 1 | 2.4 | Closed Session - Labor | CC- Closed Session | CONFERENCE WITH LABOR NEGOTIATORS
(Government Code Section 54957.6)
Agency Designated Representatives: Kathleen Millison, City Manager and Jennifer Phillips, Assistant City Manager. Unrepresented Executive Management, Middle Management, and Confidential Employees (Employee Units 10, 11 and 12). | | |
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13-0487
| 1 | 3.1 | Unit 18 and Units 10, 11 & 12 Actuarial Report | CC- Study Session | ACTUARIAL IMPACT OF PROPOSED CONTRACT CHANGES FOR UNIT 18 - MISCELLANEOUS MID- MANAGEMENT REPRESENTED BY THE SANTA ROSA MANAGEMENT ASSOCIATION AND UNREPRESENTED UNITS 10 - EXECUTIVE MANAGEMENT, 11 - MIDDLE MANAGEMENT AND 12 - CONFIDENTIAL
AGENDA SUMMARY: On November 19, 2013, the Council is scheduled to consider the approval of a contract with Unit 18 - Miscellaneous Mid-Management, represented by the Santa Rosa Management Association. Council will also consider approval of a document that describes the wages, hours and working conditions for employees designated in the City’s unrepresented Units 10- Executive Management, 11 - Middle Management and 12 - Confidential. The proposed contract changes include an increase in the pension contribution payment by members. An increase in the member contribution to PERS is generally considered a reduction in benefits. To comply with the requirements of Government Code Section 7507, Ms. Mary Beth Redding of Bartel Associates LLC will present the actuarial impact of the proposed contract changes. | | |
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13-0503
| 1 | 6.1 | Dia De Los Muertos | CC- Proclamation | PROCLAMATION - DIA DE LOS MUERTOS | | |
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13-0469
| 1 | 8.1 | 10/1/13 Minutes | CC- Minutes | October 1, 2013, Regular Meeting Minutes. | | |
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13-0497
| 1 | 8.2 | 10/8/13 Minutes | CC- Minutes | October 8, 2013, Regular Meeting Minutes. | | |
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13-0510
| 1 | 8.3 | 10/15/13 Regular Meeting Minutes | CC- Minutes | October 15, 2013, Regular Meeting Minutes. | | |
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13-0475
| 1 | 11.1 | Contract Award - Uniform & Linen Rental Services | CC- Consent - Motion | MOTION - BID AWARD - UNIFORM & LINEN RENTAL SERVICES
RECOMMENDATION: It is recommended by the Finance Department, that the Council, by motion, approve bid award and issuance of a three-year term contract with two, one-year renewal options for uniform, linen and mat rental services, to the lowest responsive, responsible bidder, Mission Linen Supply Inc., Benicia, CA, in an amount not to exceed $265,303.68, plus a contingency in the amount of $60,000, subject to approval as to form by the City Attorney. Funds for this expenditure have been allocated in the FY 2013-14 various charge accounts and will be allocated in future fiscal year budgets when approved by the Council. | | |
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13-0485
| 1 | 11.2 | Contract Award - Unleaded Gasoline and Diesel Fuel | CC- Consent - Motion | MOTION - CONTRACT AWARD - UNLEADED GASOLINE AND DIESEL FUEL
RECOMMENDATION: It is recommended by the Finance Department that the Council, by motion, approve a multiple award and issuance of two-year contracts with extension options by the City for up to three years for unleaded gasoline and diesel fuel to the lowest responsive and responsible bidders, Nick Barbieri Trucking, LLC, dba Redwood Coast Fuels, Ukiah, California, in an amount not to exceed $5,000,000, and to Ramos Oil Company, Inc., West Sacramento, California, in an amount not to exceed $350,000, for a combined total of $5,350,000, subject to approval as to form by the City Attorney. Funds for this expenditure have been allocated in various departmental operational budgets for FY 2013-14, and will be budgeted in FY 2014-15 when approved by the Council. | | |
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13-0486
| 1 | 11.3 | Contract Extension - Financial Audit Services | CC- Consent - Motion | MOTION - CONTRACT EXTENSION - FINANCIAL AUDIT SERVICES
RECOMMENDATION: It is recommended by the Finance Department that the Council, by motion, approve the Second Amendment to Professional Services Agreement Number F000364 with Macias Gini & O’Connell LLP, Sacramento, California for a two-year extension for financial audit services, with no increase in rates, in the amount of $329,410, subject to approval as to form by the City Attorney. With approval of Amendment Number 2 in the amount of $329,410, the cumulative value of the contract will be $658,115. Funds for these services will be included in the operational budgets of the various departments that utilize these services, and will be budgeted in FY 14-15 and FY15-16 when approved by Council. | | |
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13-0472
| 1 | 11.4 | Santa Rosa Tennis Club Donation | CC- Consent - Resolution | RESOLUTION - ACCEPTANCE OF DONATION FROM THE SANTA ROSA TENNIS CLUB FOR TENNIS COURT RESTORATION AT GALVIN PARK
RECOMMENDATION: It is recommended by the Department of Recreation and Parks that the Council, by resolution, accept a $17,000 donation from Santa Rosa Tennis Club to help provide funding for the reconstruction of courts 5 and 6 at Galvin Park and appropriate the funds to JL Key 09592 - Tennis Court Resurfacing. | | |
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13-0467
| 1 | 11.6 | RHAA Amendment new CC date | CC- Consent - Resolution | RESOLUTION - FIRST AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT WITH ROYSTON HANAMOTO ALLEY & ABEY
RECOMMENDATION: It is recommended by the Department of Recreation and Parks and the City Manager’s Office that the Council, by resolution, approve the First Amendment to the Professional Services Agreement with Royston Hanamoto Alley & Abey in the amount of $319,706 for professional services related to master planning and preparation of documents for Bayer Neighborhood Park & Gardens for a total contract amount of $1,352,403.60. The additional compensation is fully funded through the grant process and no General Fund monies are being used. | | |
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13-0456
| 1 | 12.1 | 2013 Model Code Adoption - Fire | CC- Report | REPORT - ORDINANCE INTRODUCTION - MODEL CODE ADOPTION - AMENDMENTS TO CALIFORNIA FIRE CODE
BACKGROUND: Every three years the State of California updates the California Code of Regulations, Title 24 (CCR-T24), through the State code adoption cycle. The State of California adopts and publishes amendments to national model codes and updates codes specific to California during this cycle. Such model codes with State amendments and California specific codes go into effect in every City and County in the State of California 180 days after publication. The new 2013 CCR-T24 were published in July of 2013. The Health and Safety Code allows local jurisdictions to change or modify the State-adopted model codes based on local geologic, climatic, or topographic conditions.
The more significant amendments include, but are not limited to, the following: Re-inserts amendments and administrative changes previously established in the Santa Rosa City Code, but that now have revised code section numbers; re-inserts a clarification of the appeals process so that appeals of any orders, decisions | | |
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13-0471
| 2 | 12.2 | 2013 Model Code Adoption - Building and Safety | CC- Report | REPORT - ORDINANCE INTRODUCTION - MODEL CODE ADOPTION - AMENDMENTS TO CALIFORNIA BUILDING AND SAFETY CODES
BACKGROUND: The State of California has adopted and published new Model Codes. Such model codes go into effect in every City and County in the State of California 180 days after publication. The effective date for the City and Counties is January 1, 2014, for the California Building Code, California Historical Building Code, California Existing Building Code, California Plumbing Code, California Electrical Code, California Mechanical Code, California Energy Code, and the California Green Building Standards Code. The Health and Safety Code allows local jurisdictions to change or modify the State adopted model codes based on local geologic, climatic, or topographical conditions. The International Code Council has also published the 2012 International Property Maintenance Code that is proposed to be adopted by reference into the Santa Rosa City Code.
The more significant amendments include, but are not limited to, the following: Re-inserts amendments and administrative c | | |
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13-0482
| 1 | 12.3 | MGPTF Update | CC- Report | REPORT - UPDATE FOR THE MAYOR’S GANG PREVENTION TASK FORCE
BACKGROUND: The City of Santa Rosa and the City Council have supported the efforts of the Mayor’s Gang Prevention Task Force (MGPTF) with its inclusion as a City Council Goal for 2013 - 2015 and adoption of the 2012 - 2016 MGPTF Strategic Plan in December 2012. Staff will provide an update for City Council about the efforts of the MGPTF over the past year, as well as discuss the strategies and initiatives moving forward with the implementation of the Strategic Plan.
RECOMMENDATION: This report is provided as information only. No action by City Council is requested. | | |
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13-0479
| 1 | 12.4 | FY 2012/13 Measure O Annual Report | CC- Report | REPORT - FY 2012/13 MEASURE O ANNUAL REPORT
BACKGROUND: Ordinance No. 3680 added Chapter 3-26 to the Santa Rosa City Code establishing a special transactions and use tax. The special tax measure, known as Measure O, increased sales tax by a quarter cent to fund specific Police, Fire, and Gang Prevention/Intervention programs, as set forth in the Ordinance.
In accordance with the Ordinance, a Citizen Oversight Committee was established, with members appointed by the City Council, to ensure the proper use of the Measure O funds. Each year, an Annual Report is prepared by City staff, reviewed by the Citizen Oversight Committee and presented to the City Council reporting on expenditures and activities during the past fiscal year.
RECOMMENDATION: It is recommended by the Finance, Police, Fire, and Recreation and Parks Departments, the City Manager’s Office and the Measure O Citizen Oversight Committee, that the Council, by motion, formally accept the Measure O Annual Report for FY 2012/13. | | |
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13-0481
| 1 | 12.5 | CHOICE grant program extension | CC- Report | REPORT - AUTHORIZATION OF TWO-YEAR FUNDING CYCLE OPTION FOR MEASURE O CHOICE GRANT PROGRAM
BACKGROUND: On June 25, 2013, staff presented the Cycle VII funding recommendations to City Council for six agencies totaling $590,000 each year for a two year funding cycle. City Council accepted the funding recommendations for only one year and directed staff to return with additional justification to extend the funding term to two years. Staff will present the research methodology conducted by staff and the associated results of the assessment, and will seek City Council consideration of a two-year funding cycle.
RECOMMENDATION: It is recommended by the City Manager’s Office that the Council, by resolution, authorizes a two-year funding term for future cycles of the Community Helping Our Indispensable Children Excel (CHOICE) grant program beginning with Cycle VII, with the second year of funding subject to the discretion of the City Manager and contingent upon available funds, satisfactory performance of work, and completion of the required outcomes by funded agencies. | | |
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