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25-0136
| 1 | 3.1 | Closed Session: 730 3rd Street | CC- Closed Session | CONFERENCE WITH REAL PROPERTY NEGOTIATOR
(Government Code Section 54956.8)
Property: 730 3rd Street, Santa Rosa, CA 95404
Agency Negotiator: Jill Scott, Real Property Negotiator, and Stephanie Valkovic, Associate Real Property Negotiator
Negotiating Parties: 10 E Street, LLC and Burbank Housing Development Corporation, a California non-profit corporation
Under Negotiations: Price and terms of payment. | received and filed | |
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25-0141
| 1 | 3.2 | Closed Session: 625 and 637 3rd Street | CC- Closed Session | CONFERENCE WITH REAL PROPERTY NEGOTIATOR
(Government Code Section 54956.8)
Property: 625 and 637 3rd Street, APNs 009-013-011 and 009-013-012 (“Garage 5”)
Agency Negotiator: Jill Scott, Real Property Negotiator; Stephanie Valkovic, Associate Real Property Negotiator
Negotiating Parties: Rogal Projects
Under Negotiations: Price and terms of payment. | received and filed | |
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25-0142
| 1 | 3.3 | City Attorney Evaluation | CC- Closed Session | PUBLIC EMPLOYEE - EVALUATION OF PERFORMANCE
(Government Code Section 54957(b)) (THIS ITEM IS BEING CONTINUED TO THE MARCH 4, 2025, REGULAR MEETING.)
Title: City Attorney | | |
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25-0132
| 1 | 4.1 | Personnel Board Interviews | CC- Appointment | PERSONNEL BOARD INTERVIEWS
The Council will conduct interviews for two at-large Personnel Board vacancies. | | |
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25-0129
| 1 | 8.1 | American Heart Month | CC- Proclamation | PROCLAMATION - AMERICAN HEART MONTH | presented | |
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25-0057
| 1 | 9.1 | Every Piece Inspires Change (E.P.I.C.) Collaborative | CC- Staff Briefing | EVERY PIECE INSPIRES CHANGE (E.P.I.C.) COLLABORATIVE
The Storm Water and Creeks Division of Santa Rosa Water plans to implement a public outreach and educational campaign, as well as strategic actions, to reduce the amount of trash discarded on Sebastopol Avenue and consequently reduce the amount of garbage entering the storm drain system. To comply with the State of California 2030 Trash Compliance Amendment, which requires that all particles 5mm or greater are prevented from entering the storm drain system by 2030, the E.P.I.C. Trash Pilot Study will be conducted to demonstrate potential solutions. The staff briefing is provided for Council’s information and no action will be taken except for possible direction to staff. | received and filed | |
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25-0059
| 1 | 9.2 | LTP Disinfection Project Update | CC- Staff Briefing | LAGUNA TREATMENT PLANT DISINFECTION PROJECT UPDATE
Staff will provide a brief update on the status of the construction of the Disinfection Project Upgrade at the Laguna Treatment Plant, which has been under construction since October 2022. The staff briefing is provided for Council’s information and no action will be taken except for possible direction to staff. | received and filed | |
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25-0105
| 1 | 10.1 | January 2025 Litigation Report | CC- CMO/CAO Report | REPORT OF SETTLEMENTS AND ACTIVE LITIGATION
The City Attorney will report on all settlements authorized by Council in closed session that were finalized in January 2025, which includes but may not be limited to all settlements requiring the City to pay more than $50,000. The City Attorney will also provide a summary of pending litigation against the City. | received and filed | |
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25-0123
| 1 | 12.2.1 | Chair Appointments | CC- Appointment | CHAIRPERSON APPOINTMENTS FOR BOARDS, COMMISSIONS, AND COMMITTEES
Mayor will announce new or affirm existing Chairpersons to Council Boards, Commissions, and Committees, and recommends that the Council, by motion, approve selection. | to appoint | Pass |
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25-0133
| 1 | 12.3.1 | Personnel Board Appointments | CC- Appointment | COUNCIL MAY VOTE TO MAKE APPOINTMENTS TO THE PERSONNEL BOARD
· Two at-large vacancies with four-year terms ending December 31, 2028.
o Luana Vaetoe (Incumbent)
o Deanna Martin
o Stacy Spector
o Erika Thibault | to appoint | Pass |
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25-0124
| 1 | 12.4.1 | Mayor's Appointments to County, State and Regional Positions | CC- Mayor/Council Member Report | MAYOR’S APPOINTMENTS TO COUNTY, REGIONAL AND STATE POSITIONS
Mayor Stapp will announce and request Council approval of appointments to county, regional and state bodies on which the City is represented per City Charter section 15. | to approve | Pass |
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25-0125
| 1 | 12.5.1 | RED Appointment | CC- Mayor/Council Member Report | APPOINTMENT OF AN ALTERNATE TO THE RENEWAL ENTERPRISE DISTRICT
The Council may, by motion, select and appoint an alternate to the Renewal Enterprise District. | to approve | Pass |
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25-0109
| 1 | 13.1 | Draft Minutes 01/28/2025 | CC- Minutes | January 28, 2025, Regular Meeting Minutes. | Approved as submitted. | |
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25-0145
| 1 | 13.2 | Draft Minutes 02/04/2025 | CC- Minutes | February 4, 2025, Regular Meeting Minutes. | Approved as submitted. | |
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25-0134
| 1 | 14.1 | Grant Application To The California Department Of Housing and Community Development | CC- Consent - Resolution | RESOLUTION - SUBMITTAL OF GRANT APPLICATION TO THE CALIFORNIA DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT FOR $5 MILLION UNDER THE CALHOME PROGRAM
RECOMMENDATION: It is recommended by the Housing and Community Services Department that the Council, by resolution: 1) approve the submittal of a grant application to the California Department of Housing and Community Development in the amount of $5,000,000 in CalHome funds to provide downpayment assistance and housing rehabilitation loans to eligible households in Santa Rosa; 2) authorize the Director of Housing and Community Services to execute a Standard Agreement and any related documents necessary to participate in the CalHome Program, subject to approval as to form by the City Attorney; and 3) authorize the Chief Financial Officer to increase appropriations in revenue and expenditures by the amount of the approved grant award. | adopted | Pass |
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25-0140
| 1 | 14.2 | SB1205 Reporting | CC- Consent - Resolution | RESOLUTION - ACKNOWLEDGING RECEIPT OF A REPORT MADE BY THE SANTA ROSA FIRE CHIEF REGARDING COMPLIANCE WITH SECTIONS 13146.2 AND 13146.3 OF THE CALIFORNIA HEALTH AND SAFETY CODE FOR CALENDAR YEARS 2022, 2023 AND 2024
RECOMMENDATION: It is recommended by the Fire Department that the Council, by resolution, acknowledge receipt of a report for years 2022, 2023 and 2024 made by the Santa Rosa Fire Chief regarding the inspection of certain occupancies required to receive annual inspections pursuant to Sections 13146.2 and 13146.3 of the California Health and Safety Code. | adopted | Pass |
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25-0111
| 1 | 14.3 | Award Two General Services Agreements for Grazing Service | CC- Consent - Resolution | RESOLUTION - APPROVAL OF TWO GENERAL SERVICE AGREEMENTS, F002943 TO CAPRA ENVIRONMENTAL SERVICES, CORP, AND F002944 TO THERESE OYARZUN DBA GOATS R US FOR GRAZING SERVICES
RECOMMENDATION: It is recommended by the Fire and Finance Departments that the Council, by two separate resolutions, approve two General Service Agreements for grazing services: 1) General Services Agreement No. F002943 to Capra Environmental Services, Corp, Roseville, California in the amount of $125,000; and 2) General Services Agreement No. F002944 to Therese Oyarzun dba Goats R Us, Orinda, California, in the amount of $125,000, for a total not to exceed $250,000 for both contracts. | adopted | Pass |
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25-0131
| 1 | 14.4 | Approval of GSA F002957 for HVAC Repair and Services | CC- Consent - Resolution | RESOLUTION - APPROVAL OF GENERAL SERVICES AGREEMENT NUMBER F002957 - HVAC MAINTENANCE AND REPAIR SERVICES
RECOMMENDATION: It is recommended by the Transportation and Public Works and Finance Departments that the Council, by resolution, approve General Services Agreement Number F002957 with Matrix HG, Inc., Concord, California, for HVAC maintenance services for a period of two (2) years, with three (3) one-year renewal options in the amount not to exceed $132,930, with a repair service contingency amount of $300,000. | adopted | Pass |
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25-0130
| 1 | 14.5 | Coop Agreement Hwy 101 Bike and Ped Overcrossing | CC- Consent - Resolution | RESOLUTION - COOPERATIVE AGREEMENT BETWEEN THE STATE OF CALIFORNIA AND THE CITY OF SANTA ROSA FOR THE CONSTRUCTION PHASE OF THE HIGHWAY 101 BICYCLE AND PEDESTRIAN OVERCROSSING
RECOMMENDATION: It is recommended by the Transportation and Public Works Department that the Council, by resolution, approve and delegate authority to the City Manager to negotiate and execute Cooperative Agreement Number 04-3020 between the State of California, acting through its Department of Transportation (Caltrans), and the City of Santa Rosa, authorizing Caltrans to provide quality management assessment of construction activities for the Highway 101 Bicycle and Pedestrian Overcrossing project. | adopted | Pass |
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25-0135
| 1 | 14.6 | RM3 Grant Request FY2025/2026 | CC- Consent - Resolution | RESOLUTION - REGIONAL MEASURE 3 GRANT ALLOCATION REQUEST FOR FISCAL YEAR 2025/2026
RECOMMENDATION: It is recommended by the Transportation and Public Works Department that the Council, by resolution: 1) request that the Metropolitan Transportation Commission allocate $10,600,000 of Regional Measure 3 funds; 2) authorize the Director of Transportation and Public Works to file the allocation request and other required documents to construct the Highway 101 Bicycle and Pedestrian Overcrossing; and 3) authorize the Chief Finance Officer to increase appropriations by $10,600,000 upon approval. | adopted | Pass |
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25-0137
| 1 | 14.7 | ATP Grant and HIP Grant Request for FY 2025/2026 | CC- Consent - Resolution | RESOLUTION - ACTIVE TRANSPORTATION PROGRAM GRANT AND HOUSING INCENTIVE POOL GRANT ALLOCATION AND OBLIGATION REQUEST FOR FISCAL YEAR 2025/2026
RECOMMENDATION: It is recommended by the Transportation and Public Works Department that the Council, by resolution: 1) request that the California Transportation Commission allocate and subsequently obligate $12,000,000 of Active Transportation Program funds; 2) request that the California Department of Transportation obligate $1,292,000 of Housing Incentive Pool funds; 3) delegate authority to the Director of Transportation and Public Works to file the two requests and any other required documents to construct Highway 101 Bicycle and Pedestrian Overcrossing; and 4) delegate authority to the Chief Financial Officer to appropriate approved funds. | adopted | Pass |
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25-0122
| 1 | 14.8 | Ordinance Adoption - LMA Improvements and CHB/DRB Consolidation | CC- Consent - Ordinance | ORDINANCE ADOPTION SECOND READING - ORDINANCE OF THE COUNCIL OF THE CITY OF SANTA ROSA AMENDING TITLES 10, 17, 19, 20 AND 21 OF THE MUNICIPAL CODE TO ADDRESS STREAMLINING AND PROCESS IMPROVEMENTS FOR THE LANDMARK ALTERATION PERMIT PROCESS, AND CONSOLIDATION OF THE DUTIES AND COMPOSITION OF THE CULTURAL HERITAGE BOARD AND DESIGN REVIEW BOARD INTO A SINGLE DESIGN REVIEW AND PRESERVATION BOARD
RECOMMENDATION: This ordinance, introduced at the February 4, 2025, Regular Meeting by a 6-0-1-0 vote (Alvarez absent), addresses streamlining and process improvements for the Landmark Alternation Permit process and consolidates duties and composition of the Cultural Heritage Board and the Design Review Board into a single Design Review and Preservation Board. | adopted on second reading | Pass |
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25-0139
| 1 | 16.1 | Annual Report of the Community Wildfire Protection Plan | CC- Report | REPORT - ANNUAL REPORT OF THE COMMUNITY WILDFIRE PROTECTION PLAN, A WILDFIRE ANNEX TO THE LOCAL HAZARD MITIGATION PLAN
BACKGROUND: The Disaster Mitigation Act of 2000 requires that State and local governments develop and adopt a Local Hazard Mitigation Plan (LHMP) to be eligible to receive federal grants pertaining to disaster preparedness.
This is the fourth of five annual CWPP reports being provided to council. An updated CWPP will be developed following the completion of the fifth year.
RECOMMENDATION: It is recommended by the Fire Department that the Council, by motion, accept the fourth annual report for the Community Wildfire Protection Plan, a Wildfire Annex to the Local Hazard Mitigation Plan (LHMP) in compliance with the Healthy Forests Restoration Act. | to approve | Pass |
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25-0126
| 1 | 22.1 | Upcoming Meetings List | CC- Upcoming Meetings | UPCOMING MEETINGS LIST | received and filed | |
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