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26-0018
| 1 | 3.1 | Closed Session: 625 and 637 3rd Street (Grupe) | CC- Closed Session | CONFERENCE WITH REAL PROPERTY NEGOTIATOR
(Government Code Section 54956.8)
Property: 625 and 637 3rd Street, APNs 009-013-011 and 009-013-012 (“Garage 5”)
Agency Negotiator: Jill Scott, Real Property Negotiator
Negotiating Parties: Grupe Investment Company, Inc.
Under Negotiations: Price and terms of payment | received and filed | |
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26-0019
| 1 | 3.2 | Closed Session: 625 and 637 3rd Street (Airport Business Center) | CC- Closed Session | CONFERENCE WITH REAL PROPERTY NEGOTIATOR
(Government Code Section 54956.8)
Property: 625 and 637 3rd Street, APNs 009-013-011 and 009-013-012 (“Garage 5”)
Agency Negotiator: Jill Scott, Real Property Negotiator
Negotiating Parties: Airport Business Center
Under Negotiations: Price and terms of payment | received and filed | |
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25-0767
| 1 | 4.1 | Entertainment Zone CA SB969 | CC- Study Session | ENTERTAINMENT ZONES
The Planning and Economic Development Department recommends that the Council hold a study session for Council to receive information and provide direction to staff related to the establishment of entertainment zones within the City of Santa Rosa. This item has no impact on current fiscal year budget. | received and filed | |
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25-0377
| 1 | 9.1 | December 2025 Litigation Report | CC- CMO/CAO Report | REPORT OF SETTLEMENTS AND ACTIVE LITIGATION
The City Attorney will report on all settlements authorized by Council in closed session that were finalized in December 2025, which includes but may not be limited to all settlements requiring the City to pay more than $50,000. The City Attorney will also provide a summary of pending litigation against the City. | received and filed | |
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26-0029
| 1 | 11.2.1 | SCMCA - Letters of Interest | CC- Mayor/Council Member Report | SONOMA COUNTY MAYORS’ AND COUNCIL MEMBERS’ ASSOCIATION LETTERS OF INTEREST
The City Council will, by motion, provide direction to the Mayor regarding letters of interest received for appointments to the following vacancies, which will be made by the Board of Directors of the Sonoma County Mayors’ and Councilmembers’ Association at its General Membership meeting on February 12, 2026.
Board of Directors Appointments:
1. The Charles M. Schulz - Sonoma County Aviation Commission: A new Commission of two seats with four-year terms starting in February 2026. Letters received from:
· David Hagele of Healdsburg
· Tanya Potter of Windsor
· Mark Stapp of Santa Rosa
2. Childcare Planning Council: One seat to fill the expiring term of Mayor Stephen Zollman of Sebastopol. Three-year term starting in February 2026. Letters received from:
· Karen Nau of Petaluma
· Samantha Rodriguez of Rohnert Park
· Stephen Zollman of Sebastopol | to approve | Pass |
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26-0101
| 1 | 11.3.1 | PFA Appointment | CC- Mayor/Council Member Report | APPOINTMENT OF REPRESENTATIVE AND ALTERNATE TO PUBLIC FINANCING AUTHORITY
The Council may, by motion, select and appoint a representative and alternate to the Public Financing Authority. | to appoint | Pass |
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26-0078
| 1 | 12.1 | Regular Meeting Minutes - 1/13/2026 | CC- Minutes | January 13, 2026, Regular Meeting Minutes. THIS ITEM IS CONTINUED TO THE FEBRUARY 10, 2026, REGULAR MEETING. | No action was taken by the City Council | |
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26-0059
| 1 | 13.1 | PSA with Centre for Organization Effectiveness | CC- Consent - Motion | MOTION - APPROPRIATION OF FUNDS FOR PROFESSIONAL SERVICES AGREEMENT WITH THE CENTRE FOR ORGANIZATION EFFECTIVENESS FOR A DEPARTMENTAL ASSESSMENT OF THE CITY ATTORNEY’S OFFICE
RECOMMENDATION: The City Attorney’s Office recommends that the Council, by motion, appropriate $47,620 from unassigned General Funds to the City Attorney’s professional services budget to fund a departmental assessment of the City Attorney’s Office by The Centre for Organization Effectiveness. This item is requesting appropriations for one-time funding. | to approve | Pass |
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26-0082
| 1 | 13.2 | Ward Levy Amendment | CC- Consent - Motion | MOTION - FIRST AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT NUMBER F002790 WITH WARD LEVY APPRAISAL GROUP, INC. FOR APPRAISAL SERVICES
RECOMMENDATION: Real Estate Services recommends that the Council, by motion, approve the First Amendment to Professional Services Agreement Number F002790 with Ward Levy Appraisal Group, Inc., Santa Rosa, California to increase compensation by $150,000 for a total contract amount not to exceed $249,000 for continued appraisal services, and authorize the Assistant City Manager to execute the Amendment. This item has no impact on current fiscal year budget. | to approve | Pass |
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26-0079
| 1 | 13.3 | 3rd Amendment for Image Trend | CC- Consent - Motion | MOTION - THIRD AMENDMENT TO PIGGYBACK AGREEMENT NUMBER 00008865 WITH IMAGETREND, LLC FOR FIRE AND EMERGENCY MEDICAL SERVICES SOFTWARE
RECOMMENDATION: The Fire Department recommends that the Council, by motion, approve the Third Amendment to Piggyback Agreement Number 00008865 with ImageTrend, LLC, Lakeville, Minnesota to increase compensation in the amount of $45,963.85, for a total contract not to exceed $131,043.85 and authorize the City Manager to make non-substantive changes to the Amendment, subject to approval by the City Attorney, and execute the Amendment. This item has no impact on current fiscal year budget. | to approve | Pass |
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26-0080
| 1 | 13.4 | Approval of Purchase of Vehicle Extrication Equipment | CC- Consent - Motion | MOTION - APPROVAL AND ISSUANCE OF A PURCHASE ORDER FOR THE PURCHASE OF VEHICLE EXTRICATION EQUIPMENT WITH SOLE SOURCE VENDOR WESTERN EXTRICATION SPECIALISTS INC.
RECOMMENDATION: The Fire Department recommends that the Council, by motion: 1) approve the issuance of a purchase order for the purchase of vehicle extrication equipment with sole source vendor Western Extrication Specialists Inc., Simi Valley, California with an amount not to exceed $119,959.00; and 2) authorize the Chief Financial Officer to pay all proper claims from various charge numbers. This item has no impact on current fiscal year budget. | to approve | Pass |
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26-0057
| 1 | 13.5 | Extension of Local Homeless Emergency | CC- Consent - Resolution | RESOLUTION - EXTENSION OF PROCLAMATION OF LOCAL HOMELESS EMERGENCY
RECOMMENDATION: The Housing and Community Services Department recommends that the Council, by resolution, approve an extension of Resolution No. 28839 which formally proclaimed a local homeless emergency within Santa Rosa. This item has no impact on current fiscal year budget. | to adopt | Pass |
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26-0055
| 1 | 13.6 | Coffey Park-Fountaingrove Road Project Completion | CC- Consent - Resolution | RESOLUTION - CONSTRUCTION COMPLETION AND EXPENDITURE OF COMMUNITY DEVELOPMENT BLOCK GRANT - DISASTER RECOVERY GRANT FUNDS - COFFEY PARK AND FOUNTAINGROVE NEIGHBORHOOD ROAD DISASTER RECOVERY
RECOMMENDATION: The Transportation and Public Works Department recommends that the Council, by resolution, acknowledge completion of construction of the Coffey Park and Fountaingrove Neighborhood Road Disaster Recovery Project and acknowledge that all grant funds under the Community Development Block Grant - Disaster Recovery Grant Agreement Number 17-DRMIT-1003 have been expended through contract work completed under the Coffey Park and Fountaingrove Neighborhood Road Disaster Recovery Project, City Contract Number C02258. This item has no impact on current fiscal year budget. | to adopt | Pass |
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26-0077
| 1 | 13.7 | Approval of eDiscovery Software System Agreement to Reveal Data Corporation | CC- Consent - Resolution | RESOLUTION - APPROVAL OF AWARD - SOFTWARE SUBSCRIPTION AGREEMENT F003155 FOR EDISCOVERY SOFTWARE SYSTEM TO REVEAL DATA CORPORATION (THIS ITEM IS CONTINUED TO THE FEBRUARY 10, 2026 REGULAR MEETING)
RECOMMENDATION: The City Clerk’s Office, and the Information Technology and Finance Departments recommend that the Council, by resolution: 1) approve F003155 Software Subscription Agreement for a five year period, with five one year renewal options, to Reveal Data Corporation, Portland, Oregon for an eDiscovery software system for a total not-to-exceed amount under the Agreement of $624,240, and a $100,000 contingency amount for miscellaneous charges, 2) approve appropriations in the amount of $124,848; and 3) authorize the City Manager or Assistant City Manager to negotiate and execute the Agreement, subject to approval by the City Attorney. This item is requesting appropriations for on-going funding. | No action was taken by the City Council | |
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26-0128
| 1 | | Late Correspondence | CC- Communication | LATE CORRESPONDENCE | received and filed | |
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26-0081
| 1 | 16.1 | Public Hearing On Fiscal Year 2026-27 Budget Priorities | CC- Public Hearing | PUBLIC HEARING - PUBLIC HEARING ON FISCAL YEAR 2026-27 BUDGET PRIORITIES
BACKGROUND: Every year, pursuant to the City Charter, the City Council holds a public hearing to solicit input from the community on priorities to be considered for the upcoming budget. This meeting complies with Charter requirements relative to posting and being held prior to the City Council goal setting meeting. It also marks the kick-off of the Fiscal Year (FY) 2026-27 budget process.
RECOMMENDATION: The Finance Department recommends that the Council hold a public hearing on budget priorities and consider written and oral comments as part of future budget deliberations. This item has no impact on current fiscal year budget. | | |
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26-0069
| 1 | 15.1 | FY 2024-25 Public Safety And Prevention Tax Annual Report | CC- Report | REPORT - FISCAL YEAR 2024-25 PUBLIC SAFETY AND PREVENTION TAX ANNUAL REPORT
BACKGROUND: Ordinance 3680 added Chapter 3-26 to the Santa Rosa City Code establishing a special transaction and use tax known as Public Safety and Prevention Tax (PSAP). Each year an Annual Report is prepared by City staff, reviewed by the PSAP Citizen Oversight Committee, and presented to the City Council reporting on revenue, expenditures and accomplishments during the past fiscal year.
RECOMMENDATION: The Finance, Fire, Police, and Housing and Community Services Departments, and the Public Safety and Prevention Citizen’s Oversight Committee recommend that the Council, by motion, accept the Public Safety and Prevention Tax Annual Report for Fiscal Year 2024-25. This item has no impact on current fiscal year budget. | to approve | Pass |
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26-0031
| 1 | 21.1 | Upcoming Meetings List | CC- Upcoming Meetings | UPCOMING MEETINGS LIST | | |
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