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23-0129
| 1 | 2.1 | Closed Session - Real Estate | CC- Closed Session | CONFERENCE WITH REAL PROPERTY NEGOTIATOR
(Government Code Section 54956.8)
Property: 983 Sonoma Avenue, Santa Rosa APN: 009-171-029
Agency Negotiator: Jill Scott, Real Property Negotiator; Stephanie Valkovic, Associate Real Property Negotiator
Negotiating Parties: Housing Authority of Santa Rosa
Under Negotiations: Price and terms of lease. | received and filed | |
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23-060
| 1 | 3.1 | Santa Rosa Annexation Opportunities | CC- Study Session | SANTA ROSA ANNEXATION OPPORTUNITIES
In February 2022, the Council set six goals for the 2022/2023 fiscal year, one of which is “Deliver housing for all” and another is “Promote economic and community vibrancy.” One of the strategies noted for achieving these goals is to initiate annexation discussions with the County of Sonoma, including areas within south Santa Rosa (Moorland Avenue, Santa Rosa Avenue and the Todd Creek/”2010 area”) and other unincorporated areas within the City’s Urban Growth Boundary (UGB). In June 2022, the Council reviewed the City’s Draft Housing Element and directed staff to continue with the City’s Housing Element as drafted but to continue conversations with the County on potential transfer opportunities for the County’s Regional Housing Needs Assessment (RHNA) allocations through annexation and mutual agreement. In October 2022, the Council directed staff to add the prioritization and annexation of the Todd Creek/”2010 area” as a future Council agenda item for discussion. At the study session, City staff will present the opportunities for annexation an | | |
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23-030
| 1 | 8.1 | December 2022 Litigation Report | CC- CMO/CAO Report | REPORT OF SETTLEMENTS AND ACTIVE LITIGATION
The City Attorney will report on settlements over $50,000 through December 2022 as well as provide a summary of pending litigation against the City. | | |
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23-0091
| 1 | 10.2.1 | Mayor's Appointments to County, State and Regional Positions | CC- Mayor/Council Member Report | Mayor’s Appointments to County, Regional and State Positions
Mayor N. Rogers will announce and request Council approval of appointments to county, regional and state bodies on which the City is represented per City Charter section 15. | appointed | Pass |
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23-0091
| 1 | 10.2.1 | Mayor's Appointments to County, State and Regional Positions | CC- Mayor/Council Member Report | Mayor’s Appointments to County, Regional and State Positions
Mayor N. Rogers will announce and request Council approval of appointments to county, regional and state bodies on which the City is represented per City Charter section 15. | appointed | Pass |
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23-0091
| 1 | 10.2.1 | Mayor's Appointments to County, State and Regional Positions | CC- Mayor/Council Member Report | Mayor’s Appointments to County, Regional and State Positions
Mayor N. Rogers will announce and request Council approval of appointments to county, regional and state bodies on which the City is represented per City Charter section 15. | appointed | Pass |
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23-0091
| 1 | 10.2.1 | Mayor's Appointments to County, State and Regional Positions | CC- Mayor/Council Member Report | Mayor’s Appointments to County, Regional and State Positions
Mayor N. Rogers will announce and request Council approval of appointments to county, regional and state bodies on which the City is represented per City Charter section 15. | appointed | Pass |
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23-0091
| 1 | 10.2.1 | Mayor's Appointments to County, State and Regional Positions | CC- Mayor/Council Member Report | Mayor’s Appointments to County, Regional and State Positions
Mayor N. Rogers will announce and request Council approval of appointments to county, regional and state bodies on which the City is represented per City Charter section 15. | appointed | Pass |
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23-0128
| 1 | 10.3.1 | SCM - BOD Letters of Interest | CC- Mayor/Council Member Report | The City Council will, by motion, provide direction to the Mayor regarding letters of interest received for appointment to the following vacancies, which will be made by the Board of Directors and by the City Selection Committee of the Sonoma County Mayors’ and Councilmembers’ Association at its meeting on February 9, 2023:
Board of Directors:
1. ABAG Executive Board: Alternate, to fill seat vacated by Dennis Pocekay (Petaluma), term expires June 2023. Letter received from:
· Stephen Zollman (Sebastopol)
2. Sonoma County Agricultural Preservation and Open Space District Citizens Advisory Committee: One seat, to fill seat vacated by former Council Member Osvaldo Jimenez (Healdsburg), term expires February 2024. Letters received from:
· Todd Lands (Cloverdale)
· Mark Stapp (Santa Rosa)
3. North Bay Division, LOCC, Executive Board: One seat, to fill seat vacated by former Council Member John Sawyer, Santa Rosa, term expires two years from appointment. Letter received from:
· Jackie Elward (Rohnert Park)
4. Child Care Planning Council of Sonoma County: One seat, currently held by Co | approved | Pass |
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23-058
| 1 | 12.1 | Prohousing Designation Program | CC- Consent - Resolution | RESOLUTION - PROHOUSING DESIGNATION PROGRAM
RECOMMENDATION: It is recommended by the Planning and Economic Development Department that the Council, by resolution, authorize the Director of the Planning and Economic Development Department or the Director’s Designee to: (1) submit a Prohousing Designation Program application to the California Department of Housing and Community Development (HCD) and, if the application is approved by HCD, (2) execute all documents deemed necessary or appropriate to participate in the Prohousing Designation Program. | adopted | Pass |
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23-077
| 1 | 12.2 | NWC Partners Fifth Amendment | CC- Consent - Resolution | RESOLUTION - FIFTH AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT NUMBER F001275 WITH NWC PARTNERS INC. FOR GRANTS MANAGEMENT SUPPORT
RECOMMENDATION: It is recommended by the Transportation and Public Works Department that the Council, by resolution, approve a Fifth Amendment to Professional Services Agreement Number F001275 with NWC Partners Inc., of Kensington, California for grants management support through June 30, 2028, increasing contractor rates, and increasing compensation in the amount of $100,000, for a total amount not to exceed amount of $199,258. | adopted | Pass |
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23-078
| 1 | 12.3 | Sixth Amendment with County of Sonoma | CC- Consent - Resolution | RESOLUTION - SIXTH AMENDMENT TO MEMORANDUM OF UNDERSTANDING NUMBER F001324 WITH THE COUNTY OF SONOMA
RECOMMENDATION: It is recommended by the Transportation and Public Works Department that the Council, by resolution, approve a Sixth Amendment to Memorandum of Understanding Number F001324 with the County of Sonoma for bus stop maintenance through June 30, 2028, and increase compensation in the amount of $100,000, for a total amount not to exceed $199,650. | adopted | Pass |
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23-082
| 1 | 12.4 | Modification to the Appropriation of the State Of California Department of Housing and Community Development’s Infill Infrastructure Grant Program Funds | CC- Consent - Resolution | RESOLUTION - MODIFICATION TO THE APPROPRIATION OF THE STATE OF CALIFORNIA DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT’S INFILL INFRASTRUCTURE GRANT PROGRAM FUNDS FOR THE DOWNTOWN SANTA ROSA QUALIFIED INFILL AREA FOR THE CAPITAL IMPROVEMENT PROJECT PORTION OF THE GRANT
RECOMMENDATION: It is recommended by the Housing and Community Services and Transportation and Public Works Departments that the Council, by resolution, authorize a modification to the appropriation of the State of California Department of Housing and Community Development’s Infill Infrastructure Grant funds in the amount of $1,072,050 from the Housing Grant Fund 2282 to the City General Fund 1100 for the Capital Improvement Project portion of the grant. | adopted | Pass |
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23-079
| 1 | 12.5 | Split Bid Award-Fiber Cables and Supplies | CC- Consent - Resolution | RESOLUTION - SPLIT BID AWARD - REQUEST FOR QUOTES 22-50 AND ISSUANCE OF FEDERALIZED PURCHASE ORDERS FOR FIBER CABLE AND SUPPLIES TO B&H INTERNATIONAL LLC AND ANIXTER, INC.
RECOMMENDATION: It is recommended by the Transportation and Public Works and Finance Departments that the Council, by resolution, approve a split bid award and issuance of a purchase order with federal terms in a total amount not-to-exceed $108,110.36 for Request for Quote 22-50 for fiber cable and supplies to: 1) B&H International LLC, Bakersfield, California in an amount not to exceed $92,169.06 for the purchase of Superior Essex cable and EtherWAN switching platforms (Section 1, 3 of RFQ); and 2) Anixter Inc., Glenview, Illinois in an amount not to exceed $15,941.30, for fiber components (Section 2 of the RFQ). | adopted | Pass |
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23-062
| 1 | 12.6 | Fire Station 5 Relocation Project | CC- Consent - Resolution | RESOLUTION - DESIGN-BUILD CONTRACT AWARD AND BUDGET AMENDMENTS FOR THE FIRE STATION 5 RESILIENCY AND RELOCATION PROJECT
RECOMMENDATION: It is recommended by the Fire Department, Finance Department and the Transportation and Public Works Department that the Council, by resolution: 1) award a Design-Build Contract No. C02184, Fire Station 5 Resiliency and Relocation project using the City’s standard Design Build Contract, in the amount of $15,241,753 to the best value Design-Build entity, Wright Contracting LLC of Santa Rosa, CA; 2) approve a 20% contract contingency, for a total contract amount of $18,290,103.60; and 3) amend the FY 2022-23 budget to a) increase appropriations from the General Fund reserves in the amount of $2,832,504, and b) increase appropriations in the amount of $16,939,076 from Community Development Block Grant-Mitigation (CDBG-MIT) federal grant funds and increase federal grant revenue estimates by $16,939,076. | adopted | Pass |
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23-070
| 1 | 12.8 | Approval Of Amendment To Purchase Order 166742 With Day Management Corporation, DBA Day Wireless Systems | CC- Consent - Resolution | RESOLUTION - APPROVAL OF AMENDMENT TO PURCHASE ORDER 166742 WITH DAY MANAGEMENT CORPORATION, DBA DAY WIRELESS SYSTEMS, FOR MAINTENANCE, REPAIR, AND INSPECTION SERVICES FOR EXISTING COMMUNICATIONS EQUIPMENT
RECOMMENDATION: It is recommended by the Finance Department that the Council, by resolution, approve an amendment to Purchase Order 166742 with Day Management Corporation, dba Day Wireless Systems, Benicia, California, for the maintenance, repair, and inspection services for existing communications equipment, to increase compensation in the amount of $45,150 for a total contract amount not to exceed $144,150 through the July 31, 2023 expiration date. | adopted | Pass |
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23-071
| 1 | 12.9 | 10 E Street Parking Agreement | CC- Consent - Resolution | RESOLUTION - APPROVAL OF PARKING AGREEMENT WITH 10 E STREET LLC FOR RESIDENTIAL PARKING IN CONNECTION WITH MIXED USE DEVELOPMENT
RECOMMENDATION: It is recommended by the Finance Department that the Council, by resolution, approve a Parking Agreement with 10 E Street, LLC, to allow residential parking at Lot 6 Located at 4 E Street for residential parking in connection with a proposed multi-family housing project consisting of 45-80 units to be located at 10 E Street. | adopted | Pass |
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23-076
| 1 | 12.10 | Blanket Purchase Order 166287 with Northern Coast Officials Association, Inc. | CC- Consent - Resolution | RESOLUTION - APPROVAL TO EXTEND THE TERM AND INCREASE COMPENSATION OF PURCHASE ORDER 166287 WITH NORTHERN COAST OFFICIALS ASSOCIATION
RECOMMENDATION: It is recommended by the Recreation and Parks and Finance Departments that the Council, by resolution, approve an amendment to Blanket Purchase Order 166287 with Northern Coast Officials Association, Santa Rosa, California, to provide league official services, for a one-year term extension and increase compensation in the amount of $77,364, for a total not to exceed amount of $147,364. | adopted | Pass |
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23-035
| 1 | 12.11 | Fourth Amendment to GSA F001904 with Sonoma Design Apparel and Promotions, Inc. | CC- Consent - Resolution | RESOLUTION - FOURTH AMENDMENT TO GENERAL SERVICES AGREEMENT F001904 TO EXTEND THE TERM OF THE CONTRACT AND INCREASE COMPENSATION WITH SONOMA DESIGN APPAREL AND PROMOTIONS, INC. FOR TEMPORARY STAFF UNIFORMS AND CAMP/SPORTS APPAREL
RECOMMENDATION: It is recommended by the Recreation and Parks and Finance Departments that the Council, by resolution, approve the Fourth Amendment to General Services Agreement Number F001904 with Sonoma Design Apparel and Promotions, Inc., Santa Rosa, California for temporary staff uniforms and camp/sports apparel, for an additional one-year term and increase compensation in the amount of $29,350, for a total amount not to exceed $115,350. | adopted | Pass |
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23-052
| 1 | 12.12 | Approval of Amendment to Blanket Purchase Order 167656 to Increase Compensation with Cream's Dismantling, Inc. | CC- Consent - Resolution | RESOLUTION - APPROVAL OF AMENDMENT TO BLANKET PURCHASE ORDER 167656 TO INCREASE COMPENSATION WITH CREAM’S DISMANTLING, INC.
RECOMMENDATION: It is recommended by the Police and Finance Departments that the Council, by resolution, approve an increase in compensation in the amount of $100,000 to Blanket Purchase Order 167656 with Cream’s Dismantling, Inc., Santa Rosa, California to provide large vehicle towing services, for a total not to exceed amount of $195,000 for a one-year term, with two (2) one-year extension options. | adopted | Pass |
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23-007
| 1 | 12.13 | First Amendment to Agreement with Workcare, Inc. | CC- Consent - Resolution | RESOLUTION - FIRST AMENDMENT TO AGREEMENT WITH WORKCARE, INC. FOR WELLNESS SERVICES FOR THE POLICE DEPARTMENT
RECOMMENDATION: It is recommended by the Police Department, that the Council, by resolution, approve the amendment to the professional services agreement with Workcare, Inc. of Anaheim, CA for an amount not to exceed $705,000 through June 30, 2026 for wellness services. | adopted | Pass |
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23-083
| 1 | 12.14 | Grant Application to the State of California State Parks and Recreation Department’s Division of Boating and Waterways Boating Facilities Grant Program for the Lake Ralphine Non-motorized Boat Launch Facility Improvement Project | CC- Consent - Resolution | RESOLUTION - AUTHORIZING SUBMITTAL OF A GRANT APPLICATION TO THE CALIFORNIA STATE PARKS AND RECREATION DEPARTMENT’S DIVISION OF BOATING AND WATERWAYS BOATING FACILITIES GRANT PROGRAM FOR THE LAKE RALPHINE NON-MOTORIZED BOAT LAUNCH FACILITY IMPROVEMENT PROJECT
RECOMMENDATION: It is recommended by the Recreation and Parks Department that the Council, by resolution: 1) authorize a grant application to the California State Parks and Recreation Department’s Division of Boating and Waterways Boating Facilities Grant Program for design and construction of the Lake Ralphine Non-motorized Boat Launch Facility Improvement Project with a total project cost of $767,800, and authorize the Assistant City Manager to submit said grant application; 2) authorize the Assistant City Manager to accept the grant and execute any and all grant agreements thereto, and all other documents necessary for the completion of the design and construction of the project; and 3) authorize the Chief Financial Officer to increase appropriations by the approved grant award. | adopted | Pass |
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23-086
| 1 | 12.15 | Resolution Of The Council Of The City of Santa Rosa Extending a Proclamation Of Local Homeless Emergency | CC- Consent - Resolution | RESOLUTION - EXTENSION OF PROCLAMATION OF LOCAL HOMELESS EMERGENCY
RECOMMENDATION: It is recommended by the Housing and Community Services Department that the Council, by resolution, approve an extension of Resolution No. 28839 which formally proclaimed a local homeless emergency within Santa Rosa. | adopted | Pass |
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23-034
| 1 | 12.16 | Extension of Proclamation of Local Emergency COVID-19 | CC- Consent - Resolution | RESOLUTION - EXTENSION OF PROCLAMATION OF EXISTENCE OF A LOCAL EMERGENCY RELATING TO THE THREAT TO COMMUNITY HEALTH POSED BY COVID-19
RECOMMENDATION: It is recommended by the City Attorney’s Office that the Council, by resolution, declare that the proclamation of a state of local emergency within the City of Santa Rosa has been and remains in full force and effect without interruption. | adopted | Pass |
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23-073
| 1 | 12.17 | Renewal of Resolution to Continue Teleconferenced Meetings AB361 | CC- Consent - Resolution | RESOLUTION - MAKING REQUIRED MONTHLY FINDINGS AND AUTHORIZING THE CONTINUED USE OF TELECONFERENCING FOR PUBLIC MEETINGS OF THE CITY COUNCIL AND ALL THE CITY’S BOARDS, COMMISSIONS, AND COMMITTEES PURSUANT TO ASSEMBLY BILL 361
RECOMMENDATION: It is recommended by the City Attorney that the Council, by resolution, make required monthly findings and authorize the continued use of teleconferencing for public meetings of the City Council and all the City’s boards, commissions, and committees pursuant to Assembly Bill 361. | adopted | Pass |
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23-037
| 1 | 12.7 | Approval Fourth Amendment to GSA F001690 Arboricultural Specialties Inc. | CC- Consent - Resolution | RESOLUTION - APPROVAL FOURTH AMENDMENT TO GENERAL SERVICES AGREEMENT F001690 ARBORICULTURAL SPECIALTIES, INC.
RECOMMENDATION: It is recommended by the Finance Department that the Council, by resolution, approve the Fourth Amendment to General Services Agreement Number F001690 for tree care services for an increase in compensation to Arboricultural Specialties, Inc., Berkeley, California in the amount of $300,000, for a total contract amount not to exceed $1,000,000. | to waive reading of the text and adopt | Pass |
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23-038
| 1 | 15.1 | Bowden Annexation | CC- Public Hearing | PUBLIC HEARING - BOWDEN ANNEXATION - PREZONING PROPERTIES AT 4646 BADGER ROAD AND 999 MIDDLE RINCON ROAD
BACKGROUND: This project proposes to prezone two parcels for annexation into the City. The two parcels along the south of Badger Road and the west corner of Middle Rincon Road are proposed to be Pre-zoned to the R-1-6 (Single-Family Residential) zoning district consistent with the General Plan land use designation of Low-Density Residential. No new development or construction is proposed.
RECOMMENDATION: It is recommended by the Planning Commission and the Planning and Economic Development Department that the Council introduce an ordinance to Prezone the properties located at 4646 Badger Road and 999 Middle Rincon Road to the R-1-6 (Single-Family Residential) zoning district. | to waive reading of the text and adopt | Pass |
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23-059
| 1 | 15.2 | Winkler Annexation | CC- Public Hearing | PUBLIC HEARING - WINKLER ANNEXATION - PREZONING OF PROPERTY LOCATED AT 1600 MANZANITA AVENUE
BACKGROUND: The project proposed to pre-zone a 1.52-acre parcel with an existing single-family dwelling to connect to City utilities due to a failed septic system located at 1600 Manzanita Ave to RR-40-SR (Rural Residential Scenic Road Combining District) Zoning District. On October 13, 2022, the Planning Commission reviewed the project and supported the staff’s recommendation.
RECOMMENDATION: It is recommended by the Planning Commission and the Planning and Economic Development Department that Council introduce an ordinance to Pre-zone a property located at 1600 Manzanita Avenue (Assessor’s Parcel No. 181-030-005) as Very Low Density RR-40-SR (Rural Residential Scenic Road Combining District) Zoning District. | to waive reading of the text and introduce | Pass |
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22-0655
| 1 | 14.1 | City Council Legislative Advocacy Policy | CC- Report | REPORT - CITY COUNCIL LEGISLATIVE ADVOCACY POLICY
BACKGROUND: In 2013, the Council last updated its legislative advocacy policy. With the realignment of resources and priorities, the Communications and Intergovernmental Relations Office was created, and a policy revision is necessary to address policy matters affecting the City and our residents efficiently. The Legislative Advocacy Policy will be guided by the Council’s adoption of legislative platforms at the state and federal levels. The Council will review and update the platforms annually or as urgent needs arise.
RECOMMENDATION: It is recommended by the Communications and Intergovernmental Relations Office that the Council, by resolution, update the Council’s Legislative Advocacy Policy 00-040. | to waive reading of the text and adopt as amended | Pass |
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23-081
| 1 | 14.2 | 2023 Federal Legislative Platform | CC- Report | REPORT - 2023 FEDERAL LEGISLATIVE PLATFORM
BACKGROUND: The 2023 federal legislative session is now underway. City staff have identified federal legislative priorities in a proposed 2023 federal legislative platform for consideration by the City Council. Defined priorities, approved by the City Council, will help communicate the City’s federal legislative and project priorities to the California Federal Legislative Delegation, Congress, regional and federal agencies.
RECOMMENDATION: It is recommended by the Communications and Intergovernmental Relations Office that the Council, by resolution, adopt the City’s 2023 Federal Legislative Platform. | to waive reading of the text and adopt as amended | Pass |
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23-080
| 1 | 14.3 | 2023 State Legislative Platform | CC- Report | REPORT - 2023 STATE LEGISLATIVE PLATFORM
BACKGROUND: To prepare for these legislative and advocacy activities, City staff has worked with various City departments and identified state legislative priorities in the proposed 2023 state legislative platform for consideration by the City Council. The priorities focus efforts in the following core areas: Wildfire Prevention and Recovery, Hazard Mitigation and Resiliency; Administration, Human Resources and Risk Management; Governmental Transparency and Public Access; Economic Development; Environment, Climate Change and Sustainability; Water Quality and Water Supply; Land Use-Planning and Housing; Homelessness; Recreation and Parks; Public Safety and Police, Fire and Emergency Services; Transportation; Public Works and Utilities; and Public Health.
RECOMMENDATION: It is recommended by the Communications and Intergovernmental Relations Office that the Council, by resolution, adopt the City’s 2023 State Legislative Platform. | to waive reading of the text and adopt as amended | Pass |
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23-061
| 1 | 14.4 | Chief Assistant City Attorney - Extra Work Temporary | CC- Staff Briefing | REPORT - APPROVAL OF JEFFREY BERK AS AN EXTRA HELP TEMPORARY EMPLOYEE TO SERVE AS ACTING CHIEF ASSISTANT CITY ATTORNEY FOR A PERIOD OF LIMITED DURATION (This item has been continued to February 14, 2023)
BACKGROUND: Jeffrey Berk retired from his position as Chief Assistant City Attorney as of January 3, 2023. The City is currently conducting an open recruitment for his replacement. It is anticipated that the recruitment could take four to six months. There are critical issues and projects pending which will need to be addressed while the recruitment for a permanent replacement is underway. Mr. Berk has the specialized knowledge and skills to address those critical issues and projects. Existing staff resources are not otherwise sufficient to undertake that work. To ensure a smooth transition and uninterrupted City operations, it is recommended that Mr. Berk return as an Extra-Help Temporary Employee to serve in the position of part-time Acting Chief Assistant City Attorney pursuant to the provisions of Government Code sections 7522.56, 21221(h), and 21224. In particular, Governm | | |
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23-072
| 1 | 20.1 | Upcoming Meetings List | CC- Upcoming Meetings | UPCOMING MEETINGS LIST | received and filed | |
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