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23-0490
| 1 | 2.1 | Closed Session - Litigation Initiation | CC- Closed Session | CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION
Initiation of litigation pursuant to paragraph (4) of subdivision (d) of Government Code Section 54956.9: one potential case | received and filed | |
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23-0516
| 1 | 6.1 | Proclamation Alan Silow | CC- Proclamation | PROCLAMATION - ALAN SILOW | presented | |
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23-0523
| 1 | 6.2 | Proclamation Parks Make Life Better Month | CC- Proclamation | PROCLAMATION - PARKS MAKE LIFE BETTER MONTH | presented | |
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23-0498
| 1 | 7.1 | Community Empowerment Plan Update | CC- Staff Briefing | COMMUNITY EMPOWERMENT PLAN UPDATE
This will be a standing item on the agenda. No action will be taken except for possible direction to staff. | received and filed | |
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23-0529
| 1 | 7.2 | Park A Month Program Update | CC- Staff Briefing | PARK A MONTH PROGRAM UPDATE
Parks and Recreation Department staff will present a brief update on the Park a Month Program. No action will be taken except for possible direction to staff. | received and filed | |
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23-0319
| 1 | 8.1 | June 2023 Litigation Report | CC- CMO/CAO Report | REPORT OF SETTLEMENTS AND ACTIVE LITIGATION
The City Attorney will report on settlements over $50,000 through June 2023 as well as provide a summary of pending litigation against the City. | | |
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23-0155
| 1 | 11.1 | Draft Minutes 06/06/2023 | CC- Minutes | June 6, 2023, Regular Meeting Minutes. | Approved as submitted. | |
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23-0169
| 1 | 11.2 | Draft Minutes 6/20/2023 | CC- Minutes | June 20, 2023, Regular Meeting Minutes. | Approved as submitted. | |
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23-0518
| 1 | 12.1 | Design-Build Request for Samuel L. Jones Hall Phase 2 | CC- Consent - Motion | MOTION - AUTHORITY TO ISSUE DESIGN-BUILD REQUEST FOR PROPOSALS FOR SAMUEL L. JONES HALL HOMELESS SHELTER PHASE 2 IMPROVEMENTS
RECOMMENDATION: It is recommended by the Transportation and Public Works Department and the Housing and Community Services Department that the Council, by motion, approve the use of the Design-Build procurement method as in the best interest of the City and authorize issuance of a Request for Proposals for the Samuel L. Jones Hall Homeless Shelter Phase 2 Improvements project. | approved | Pass |
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23-0521
| 1 | 12.2 | Pavement Maintenance 2023 | CC- Consent - Motion | MOTION - CONTRACT AWARD FOR SANTA ROSA PAVEMENT MAINTENANCE 2023
RECOMMENDATION: It is recommended by the Transportation and Public Works Department that the Council, by motion, award Contract No. C02424, Santa Rosa Pavement Maintenance 2023, in the amount of $2,698,573 to the lowest responsible bidder, Pavement Coating Co. of Sacramento, California, approve a 10% contract contingency, and authorize a total contract amount of $2,968,430.30. | approved | Pass |
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23-0475
| 1 | 12.3 | HROD, Inc. Contract F002619 | CC- Consent - Resolution | RESOLUTION - APPROVAL PROFESSIONAL SERVICES AGREEMENT NUMBER F002619 FOR FEDERAL LEGISLATIVE ADVOCACY SERVICES WITH HROD, INC. DBA MMO PARTNERS
RECOMMENDATION: It is recommended by the Communications & Intergovernmental Relations Office that the Council, by resolution, approve the Professional Services Agreement Number F002619 with HROD, Inc. dba MMO Partners of Washington, D.C., for a five-year contract, an annual rate of compensation of $117,600 for a total amount not to exceed $588,000 for federal legislative advocacy efforts, including policy development and funding for the Council’s federal legislative priorities. | adopted | Pass |
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23-0517
| 1 | 12.4 | BCSH Encampment Resolution Funding Grant | CC- Consent - Resolution | RESOLUTION - ACCEPTANCE AND APPROPRIATION OF THE STATE OF CALIFORNIA’S BUSINESS, CONSUMER SERVICES AND HOUSING AGENCY ENCAMPMENT RESOLUTION FUNDING GRANT OF $3.88 MILLION
RECOMMENDATION: It is recommended by the Housing and Community Services Department that the Council, by resolution: 1) accept and appropriate the State of California’s Business, Consumer Services and Housing Agency (BCSH) Encampment Resolution Funding (ERF) Program grant in the amount of $3,883,032.30 to provide comprehensive services for individuals residing in encampments in the Southwest and Southeast areas of the City; 2) authorize the City Manager to execute a Standard Agreement with BCSH and any related documents require to secure the award and participate in the program; and 3) authorize the Director of Housing and Community Services to execute any necessary additional agreements and/or any related documents for projects funded by the grant. | adopted | Pass |
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23-0519
| 1 | 12.5 | Mobile HNT Purchase | CC- Consent - Resolution | RESOLUTION - COOPERATIVE PURCHASE OF ONE MOBILE HOSTAGE NEGOTIATION UNIT FROM LDV, INC.
RECOMMENDATION: It is recommended by the Police Department that the Council, by resolution: 1) approve the purchase of one Ford E-450 Cutaway Base SD chassis and selected components for use as a mobile hostage negotiation unit from LDV, Inc., Burlington, Wisconsin in an amount not to exceed $313,520.19; 2) approve the use of cooperative purchasing through the Houston-Galveston Area Council (H-GAC) Contract Number AM10-20; and 3) delegate authority to the City Manager or designee to execute any purchase orders agreements, amendments, or any other documents necessary to facilitate the purchase. | adopted | Pass |
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23-0469
| 1 | 12.6 | Purchase of Five Replacement Transit and Paratransit Vehicles | CC- Consent - Resolution | RESOLUTION - COOPERATIVE PURCHASE OF FIVE REPLACEMENT TRANSIT AND PARATRANSIT CUTAWAY VEHICLES
RECOMMENDATION: It is recommended by the Transportation and Public Works Department that the Council, by resolution: 1) approve the Assignment to Purchase Agreement for the purchase of five replacement transit and paratransit cutaway vehicles under the CalACT-MBTA Joint Procurement Cooperative Contract No. 20-01 from Creative Bus Sales, Inc.; 2) authorize the Purchasing Agent to issue a purchase order to Creative Bus Sales, Inc. for the purchase for a total not to exceed $1,023,437; and 3) authorize the Assistant City Manager to execute all documents necessary to effect the purchase, subject to approval as to form by the City Attorney. | adopted | Pass |
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23-0520
| 1 | 12.7 | Grant Fund Appropriation Library | CC- Consent - Resolution | RESOLUTION - ACCEPTANCE AND APPROPRIATION OF GRANT FUNDS FROM CALIFORNIA STATE LIBRARY TARGETED STATE GRANTS FOR CONSTRUCTION OF THE PERMANENT LIBRARY WITHIN THE HEARN COMMUNITY HUB PROJECT
RECOMMENDATION: It is recommended by the Transportation and Public Works Department that the Council, by resolution: 1) accept a grant award from the California State Library Targeted State Grants for construction of the new permanent library within the Hearn Community Hub project in the amount of $5,000,000; 2) authorize the Assistant City Manager, or designee, to execute all related documents required for receiving such funds; and 3) authorize the Chief Financial Officer to increase appropriations to account number 17662 by the amount of the grant award. | adopted | Pass |
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23-0489
| 1 | 12.8 | Second Amendment to Professional Services Agreement F002544 | CC- Consent - Resolution | RESOLUTION - SECOND AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT F002544 WITH KIMZIN CREATIVE LLC FOR ASSISTANCE WITH THE CITY’S PUBLIC ART PROGRAM
RECOMMENDATION: It is recommended by the Planning and Economic Development Department that the Council, by resolution, approve the Second Amendment to Professional Services Agreement Number F002544 with Kimzin Creative LLC, to extend arts and equity consulting services for the Public Art Program through December 31, 2024, and increase compensation in the amount of $66,000 for a total amount not to exceed $156,000. | adopted | Pass |
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23-0512
| 1 | 12.9 | First Amendment to Professional Services Agreement F002578 | CC- Consent - Resolution | RESOLUTION - FIRST AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT F002578 WITH DAVID TAUSSIG AND ASSOCIATES, INC., DBA DTA
RECOMMENDATION: It is recommended by the Planning and Economic Development Department that the Council, by resolution, approve the First Amendment to Professional Services Agreement Number F002578 with David Taussig and Associates, Inc., dba DTA, Newport Beach, California, to extend Enhanced Infrastructure Financing District services for the City of Santa Rosa through December 31, 2024, increase compensation in the amount of $102,000 for a total amount not to exceed $151,500, and update the original scope of work. | adopted | Pass |
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23-0488
| 1 | 12.10 | Third Amendment to Professional Services Agreement F002334 | CC- Consent - Resolution | RESOLUTION - THIRD AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT F002334 WITH BELINDA M. FERNANDEZ, DBA STUDIO B (THIS ITEM HAS BEEN CONTINUED TO A DATE UNCERTAIN)
RECOMMENDATION: It is recommended by the Planning and Economic Development Department that the Council, by resolution, approve the Third Amendment to Professional Services Agreement Number F002334 with Belinda M. Fernandez, DBA Studio B, to extend visitor focused marketing and brand management services for the Economic Development Division through June 30, 2026, increase compensation in the amount of $210,000 over three years at $70,000 per fiscal year for a total amount not to exceed $462,000, and update the original scope of work. | No action was taken by the City Council | |
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23-0496
| 2 | 12.11 | Amendment To Blanket Purchase Order Number 165561 With Emergency Equipment Management, Inc. | CC- Consent - Resolution | RESOLUTION - AMENDMENT TO BLANKET PURCHASE ORDER NUMBER 165561 WITH EMERGENCY EQUIPMENT MANAGEMENT, INC.
RECOMMENDATION: It is recommended by the Fire and Finance Departments that the Council, by resolution, approve an Amendment to Blanket Purchase Order Number 165561 with Emergency Equipment Management, Inc., Petaluma, California, for Class B uniforms, to extend for a one-year period with a 5% increase in unit price, and increase compensation by $30,000 for a total cumulative not to exceed amount of $104,000. | adopted | Pass |
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23-0508
| 1 | 12.12 | ZOOM PO Extension | CC- Consent - Resolution | RESOLUTION - RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ROSA AMENDMENT TO PURCHASE ORDER 164812 FOR ZOOM - THREE YEAR EXTENSION UNDER THE NASPO VALUEPOINT MASTER COOPERATIVE AGREEMENT AR2472 AND STATE OF CALIFORNIA PARTICIPATING ADDENDUM 7-17-70-40-05
RECOMMENDATION: It is recommended by the Information Technology (IT) and Finance Departments that the Council, by resolution, approve a Second Amendment to Blanket Purchase Order 164812 for a three-year extension under the current pricing from NASPO Valuepoint Master Cooperative Agreement AR2472 and State of California Participating Addendum Number 7-17-70-40-05 for Zoom licensing to Carahsoft, Inc., Reston, VA in the amount of $155,895.30, plus a contingency amount of $10,000, for a total not to exceed $165,895.30, and a not to exceed a cumulative value of $265,895.30. | adopted | Pass |
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23-0514
| 1 | 12.13 | Third Amendment to Accela Inc F000599 | CC- Consent - Resolution | RESOLUTION - THIRD AMENDMENT TO GENERAL SERVICES AGREEMENT NUMBER F000599 FOR ONE-YEAR EXTENSION WITH ACCELA, INC. FOR PLANNING AND DEVELOPMENT RELATED SERVICES
RECOMMENDATION: It is recommended by the Information Technology and Finance Departments, that the Council, by resolution, approve a Third Amendment to General Services Agreement Number F000599 with Accela, Inc., San Ramon, CA, for management of development-related permitting, inspections, and code enforcement services, data, and processes for a one-year extension, for a total renewal amount of $171,348.85, and a total cumulative contract amount of $1,774,741.81. | adopted | Pass |
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23-0491
| 1 | 12.14 | Approval - Amendment To Blanket Purchase Order Number 166038 With Kone, Inc. | CC- Consent - Resolution | RESOLUTION - APPROVAL OF AMENDMENT TO BLANKET PURCHASE ORDER NUMBER 166038 WITH KONE INC. FOR ELEVATOR AND LIFT MAINTENANCE
RECOMMENDATION: It is recommended by the Finance Department that the Council, by resolution, approve an Amendment to Blanket Purchase Order Number 166038 for elevator and wheelchair lift maintenance with KONE Inc., Moline, Illinois, to increase compensation in the amount of $75,000, for a total not to exceed amount of $174,000. | adopted | Pass |
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23-0507
| 1 | 12.15 | Approval Of Amendment To Blanket Purchase Order Number 166742 With Day Management Corporation, dba Day Wireless Systems | CC- Consent - Resolution | RESOLUTION - APPROVAL OF AMENDMENT TO BLANKET PURCHASE ORDER 166742 WITH DAY MANAGEMENT CORPORATION, DBA DAY WIRELESS SYSTEMS, FOR MAINTENANCE, REPAIR, AND INSPECTION SERVICES FOR EXISTING COMMUNICATIONS EQUIPMENT
RECOMMENDATION: It is recommended by the Finance Department that the Council, by resolution, approve an amendment to Blanket Purchase Order Number 166742 with Day Management Corporation (DBA) Day Wireless Systems, Milwaukie, Oregon, for the maintenance, repair, and inspection services for existing communications equipment, to extend the term for one year with a 3% unit price increase, and increase compensation in the amount of $123,000 for a total not to exceed amount of $267,150. | adopted | Pass |
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23-0522
| 1 | 12.16 | Interim City Attorney Contract | CC- Consent - Resolution | RESOLUTION - APPOINTMENT OF INTERIM CITY ATTORNEY, ESTABLISHMENT OF COMPENSATION AND APPROVAL OF PROFESSIONAL SERVICES AGREEMENT WITH BURKE, WILLIAMS, & SORENSEN, LLP
RECOMMENDATION: It is recommended that the Council, by resolution: 1) appoint the law firm of Burke, Williams, & Sorensen, LLP to the office of Interim City Attorney; 2) approve a Professional Services Agreement with Burke, Williams, & Sorensen, LLP which designates Samantha W. Zutler as Interim City Attorney; and 3) introduce an ordinance to establish the compensation for the Interim City Attorney. | adopted | Pass |
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23-0509
| 1 | 12.17 | Second Reading - Mobilehome Rent Control | CC- Consent - Ordinance | ORDINANCE ADOPTION - SECOND READING -ORDINANCE OF THE COUNCIL OF THE CITY OF SANTA ROSA AMENDING TITLE 6 OF THE SANTA ROSA CITY CODE CHAPTER 6-66 - RENT CONTROL - MOBILEHOMES TO SET CUMULATIVE LIMIT ON RENT INCREASES FOR COMBINED CALENDAR YEARS 2023 AND 2024
RECOMMENDATION: This ordinance, introduced at the June 20, 2023, Regular Meeting by a 7-0-0 vote, amends Title 6 of the Santa Rosa City Code Chapter 6-66 - Rent Control Mobilehomes, to set a cumulative limit on rent increases for combined calendar years 2023 and 2024. | adopted on second reading | Pass |
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23-0566
| 1 | | Late Correspondence | CC- Communication | LATE CORRESPONDENCE | | |
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23-0407
| 1 | **15.1 | Tierra De Rosas Appeal (Ext22-0019) | CC- Public Hearing | PUBLIC HEARING - TIERRA DE ROSAS APPEAL (EXT22-0019)
BACKGROUND: On March 23, 2023, the Planning Commission approved the Tierra de Rosas (fka Roseland Village) Tentative Map Extension Request, by voting 5 ayes, 0 noes, and 2 absent. Tierra de Rosas tentative map would subdivide a 7.41-acre site into five lots with 175 multi-family units, including 75 affordable units, a 25,000-square-foot civic building, a 5,000-square-foot marketplace, and a 1-acre public plaza. The Planning Commission approval extended the period for filing the final map by one year, extending from December 25, 2022, to December 25, 2023. On March 30, 2023, the City Clerk received an appeal of the Planning Commission’s decision stating that the project violated the recorded easement for parking and circulation.
RECOMMENDATION: It is recommended by the Planning Commission and the Planning and Economic Development Department that the Council, by resolution, deny the appeal and uphold the decision of the Planning Commission to approve a one-year time extension for the Tierra de Rosas Tentative Map to subdivide two | to waive reading of the text and adopt | Pass |
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23-0515
| 1 | 15.2 | Resolution of Necessity - 1975 Cleveland Ave | CC- Public Hearing | PUBLIC HEARING - A RESOLUTION OF NECESSITY FOR THE ACQUISITION BY EMINENT DOMAIN OF TEMPORARY EASEMENT AND FEE SIMPLE INTERESTS IN PORTIONS OF REAL PROPERTY COMMONLY KNOWN AS 1975 CLEVELAND AVENUE, APN 012-490-052, FOR THE HIGHWAY 101 BICYCLE AND PEDESTRIAN OVERCROSSING PROJECT
BACKGROUND: In line with the Council’s goals to build and maintain sustainable infrastructure, acquisition of the above-described property interests will help facilitate closure of a gap in east-west bicycle and pedestrian travel caused by U.S. Highway 101 (Hwy 101) in the Santa Rosa Junior College (SRJC) area. The proposed bicycle & pedestrian overcrossing will facilitate bicyclists and pedestrians safely crossing over Hwy 101 while reducing vehicle and pedestrian conflict on College Avenue and Steele Lane and providing more opportunities for alternative transportation.
RECOMMENDATION: It is recommended by the Transportation and Public Works Department that the Council conduct a public hearing and adopt a Resolution of Necessity, by a two-thirds vote, declaring the necessity of acquisition, by eminent | to waive reading of the text and adopt | Pass |
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23-0500
| 1 | 20.1 | Upcoming Meetings List | CC- Upcoming Meetings | UPCOMING MEETINGS LIST | | |
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