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23-0663
| 1 | 2.1 | Threat to Public Services or Facilities | CC- Closed Session | THREAT TO PUBLIC SERVICE OR FACILITIES
(Government Code Section 54957)
Consultation with Chief Information Officer related to cybersecurity. | received and filed | |
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23-0664
| 1 | 2.2 | Closed Session - Real Estate | CC- Closed Session | CONFERENCE WITH REAL PROPERTY NEGOTIATOR
(Government Code Section 54956.8)
Property: 625 and 637 3rd Street, APNs 009-013-011 and 009-013-012 (“Garage 5”), 500 5th Street, APN 010-053-028 (“Lot 11”), and 730 3rd Street, APN 009-072-044 (“Lot 7”)
Agency Negotiator: Jill Scott, Real Property Negotiator; Stephanie Valkovic, Associate Real Property Negotiator
Negotiating Parties: Retirement Housing Foundation; Freebird Development Company, LLC; Rogal Projects; Burbank Housing Development Corporation; 10 E Street, LLC
Under Negotiations: Price and terms | received and filed | |
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23-0598
| 1 | 6.1 | Creek Week and Pollution Prevention Week 2023 | CC- Proclamation | PROCLAMATION - CREEK WEEK AND POLLUTION PREVENTION WEEK 2023 | presented | |
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23-0635
| 1 | 7.1 | City Thread Grant Update | CC- Staff Briefing | CITY THREAD GRANT UPDATE
Staff will provide an update on the completed City Thread grant in partnership with Bikeable Santa Rosa. No action will be taken except for possible direction to staff. | received and filed | |
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23-0637
| 1 | 7.2 | Community Empowerment Plan Update | CC- Staff Briefing | COMMUNITY EMPOWERMENT PLAN UPDATE
This will be a standing item on the agenda. No action will be taken except for possible direction to staff. | received and filed | |
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23-0662
| 1 | 7.3 | Spring/Summer Programs Recap | CC- Staff Briefing | SPRING/SUMMER PROGRAMS RECAP
Recreation and Parks Department staff will present a brief update on the conclusion of the Spring/Summer programs and highlight the start of the Fall/Winter season. No action will be taken except for possible direction to staff. | received and filed | |
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23-0646
| 1 | 8.1 | August 2023 Litigation Report | CC- CMO/CAO Report | REPORT OF SETTLEMENTS AND ACTIVE LITIGATION
The City Attorney will report on settlements over $50,000 through August 2023 as well as provide a summary of pending litigation against the City. | | |
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23-0373
| 1 | 11.1 | Draft Minutes 08/22/2023 | CC- Minutes | August 22, 2023, Regular Meeting Minutes. | Approved as submitted. | |
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23-0653
| 1 | 12.1 | Sonoma Ave E St to Bobelaine | CC- Consent - Motion | MOTION - CONTRACT AWARD - SONOMA AVE PAVEMENT REHABILITATION - E ST TO BOBELAINE DR
RECOMMENDATION: It is recommended by the Transportation and Public Works Department that the Council, by motion, award Contract No. C02262, Sonoma Ave Pavement Rehabilitation - E St To Bobelaine Dr, in the amount of $4,348,477 to the lowest responsible bidder, Ghilotti Bros., Inc. of San Rafael, California, approve a 15% contract contingency, and authorize a total contract amount of $5,000,748.55. No City General Fund money is included in this project. | approved | Pass |
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23-0655
| 1 | 12.2 | Contract Award Finley Aquatic Center | CC- Consent - Motion | MOTION - CONTRACT AWARD FOR THE FINLEY AQUATIC CENTER SPRAY GROUND AND RENOVATION PROJECT 2023
RECOMMENDATION: It is recommended by the Transportation and Public Works Department that the Council, by motion, award Contract No.C02336, Finley Aquatic Center Spray Ground and Renovation Project 2023, in the amount of $4,836,801 to the lowest responsible bidder, Waterworks Industries, Inc of Windsor, California, approve a 10% contract contingency, and authorize a total contract amount of $5,320,481.10. | approved | Pass |
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23-0656
| 1 | 12.3 | Approval of Amendment 2 - Hearn Ave , HWY 101 Interchange | CC- Consent - Motion | MOTION - APPROVAL OF AMENDMENT NO. 2 TO PROJECT WORK ORDER WITH AECOM FOR ADDITIONAL DESIGN SERVICES ASSOCIATED WITH THE HEARN AVENUE INTERCHANGE PROJECT AT HIGHWAY 101
RECOMMENDATION: It is recommended by the Transportation and Public Works Department that the Council, by motion, approve and authorize the Mayor to execute Amendment No. 2 #A010136-2016-02B to Project Work Order #A010136-2016-02 with AECOM Technical Services, Inc. (AECOM) substantially in the form of Attachment 2, subject to approval as to form by the City Attorney, to update the construction documents and finalize the process for advertisement for the Hearn Avenue Interchange Project at US Highway 101 increasing the contract amount by $692,400 for a total amount not to exceed $5,271,948. | approved | Pass |
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23-0659
| 1 | 12.4 | Clipper Transit Fare Subsidy | CC- Consent - Resolution | RESOLUTION - AUTHORIZATION TO CONTINUE PARTICIPATION AND INCREASE DISCOUNT IN THE CLIPPER START LOW-INCOME TRANSIT FARE SUBSIDY PILOT PROGRAM
RECOMMENDATION: It is recommended by the Transportation and Public Works Department that the Council, by resolution, authorize 1) continued participation in the Clipper START Pilot Program; 2) an increase in the discount rate to 50% for adult single ride fares for eligible low-income adults; 3) requesting program funds from Metropolitan Transportation Commission; and 4) staff to provide necessary documentation for the Clipper START program as may be appropriate. | adopted | Pass |
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23-0658
| 1 | 12.5 | Approval of Additional Funds To Contingency For General Services Agreement F002071With Maxtrix HG, Inc. | CC- Consent - Resolution | RESOLUTION - APPROVAL OF ADDITIONAL FUNDS TO CONTINGENCY FOR GENERAL SERVICES AGREEMENT F002071 WITH MATRIX HG, INC. FOR HVAC MAINTENANCE AND REPAIR SERVICES
RECOMMENDATION: It is recommended by the Transportation and Public Works and Finance Departments, that the Council, by resolution: 1) approve the addition of contingency funding for General Services Agreement Number F002071 with Matrix HG, Inc., Novato, California for HVAC Maintenance and Repair Services for an increase in the amount of $100,000, for a total contingency amount not to exceed $740,000; and 2) delegate authority to the City Manager or designee to negotiate and execute any necessary amendments to GSA F002071 and/or related documents to utilize the additional contingency, subject to approval as to form by the City Attorney. | adopted | Pass |
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23-0665
| 1 | 12.6 | Amendment Approval– Ninth Amendment To F001438 ADS-Myers Janitorial Services | CC- Consent - Resolution | RESOLUTION - AMENDMENT APPROVAL - NINTH AMENDMENT TO F001438 ADS-MYERS JANITORIAL SERVICES
RECOMMENDATION: It is recommended by the Finance and Transportation and Public Works Departments that the Council, by resolution, approve the Ninth Amendment to General Service Agreement Number F001438 with ADS-Myers, Inc., Gardnerville, Nevada, to add janitorial services for the new inRESPONSE Team Building located at 983 Sonoma Avenue in the amount of $192,161.32 for services through June 30, 2027, for a total contract amount not to exceed $ 6,765,346.03, plus the pre-existing $100,000 contingency. | adopted | Pass |
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23-0501
| 1 | 12.7 | Adoption of Continuity of Operations Plan | CC- Consent - Resolution | RESOLUTION - ADOPTION OF CONTINUITY OF OPERATIONS PLAN
RECOMMENDATION: It is recommended by the Fire Department that the Council, by resolution, adopt the City of Santa Rosa Continuity of Operations Plan (COOP). | adopted | Pass |
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23-0581
| 1 | 12.8 | SAN Updated and Maintenance PSA | CC- Consent - Resolution | RESOLUTION - PROFESSIONAL SERVICE AGREEMENT NUMBER F002624 WITH ODP BUSINESS SOLUTIONS FOR A STORAGE AREA NETWORK (SAN) UPDATE AND ONGOING MAINTENANCE
RECOMMENDATION: It is recommended by the Information Technology Department that the Council, by resolution, approve and delegate authority to the City Manager to negotiate and execute a 5-year Professional Services Agreement F002624 with one three-year renewal option, with ODP Business Solutions, LLC, Boca Raton, Florida, for the replacement of the City’s Storage Area Network (SAN), and associated ongoing maintenance, in the total amount not to exceed $160,500.33. | adopted | Pass |
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23-0657
| 1 | 12.9 | Direct Install Water Use Efficiency Agreement | CC- Consent - Resolution | RESOLUTION - RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ROSA TO APPROPRIATE TO THE WATER ENTERPRISE FUND $1,500,000 THAT WAS AUTHORIZED IN THE 2022 STATE OF CALIFORNIA BUDGET ACT FOR THE IMPLEMENTATION OF SANTA ROSA WATER’S DIRECT INSTALL WATER USE EFFICIENCY PROJECT
RECOMMENDATION: It is recommended by Santa Rosa Water that the Council, by resolution, authorize the Chief Financial Officer to appropriate $1,500,000 to the Water Enterprise Fund that was authorized under the 2022 State of California Budget Act for the implementation of Santa Rosa Water’s Direct Install Water Use Efficiency Project. | adopted | Pass |
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23-0667
| 1 | 12.11 | Approval of an ENA for White House Site | CC- Consent - Resolution | RESOLUTION - APPROVAL TO ENTER INTO AN EXCLUSIVE NEGOTIATION AGREEMENT AMONG THE CITY OF SANTA ROSA, BURBANK HOUSING DEVELOPMENT CORPORATION, AND 10 E STREET, LLC, FOR THE REAL PROPERTY LOCATED AT 730 3RD STREET, SANTA ROSA, CA, ALSO KNOWN AS ASSESSOR PARCEL NUMBER 009-072-044 OR WHITE HOUSE SITE
RECOMMENDATION: It is recommended by Real Estate Services that the Council, by resolution: 1) approve entering into an Exclusive Negotiation Agreement with Burbank Housing Development Corporation, a California nonprofit corporation, and 10 E Street, LLC, a California limited liability company, for the potential disposition and development of the real property located at 730 3rd Street, Santa Rosa, CA, also known as Assessor Parcel Number 009-072-044 or White House Site (the “Property”), declared surplus by Council in December 2022; 2) authorize the City Manager to execute an Exclusive Negotiation Agreement and any amendments thereto, subject to approval as to form by the City Attorney’s Office; and 3) direct staff to initiate negotiations to enter into a Disposition and Development Agreem | adopted | Pass |
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23-0673
| 1 | 12.12 | Golf Cart Operational Lease Approval For Bennett Valley Golf Course | CC- Consent - Resolution | RESOLUTION - GOLF CART LEASE AGREEMENT APPROVAL FOR BENNETT VALLEY GOLF COURSE THROUGH SOURCEWELL COOPERATIVE AGREEMENT 122220-CCR
RECOMMENDATION: It is recommended by the Recreation and Parks and Finance Departments that the Council, by resolution: 1) approve and authorize the City Manager to negotiate and execute a Lease Agreement utilizing a Sourcewell Cooperative Agreement 122220-CCR with VGM Financial Services, Minnetonka, Minnesota, for the operational lease of 72 Club Cars through VGM Financial Services, for the period of five years, and subject to approval by the City Attorney, with a total not-to-exceed amount of $531,360, which is divided into 60 monthly payments of $8,856; and 2) authorize the Chief Financial Officer to increase revenue and expenditure appropriations in the Bennett Valley Golf Course Enterprise under the new Lease Agreement. | adopted | Pass |
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23-0636
| 1 | 12.13 | Ordinance Adoption City Attorney Salary and Compensation | CC- Consent - Ordinance | ORDINANCE ADOPTION - ORDINANCE OF THE COUNCIL OF THE CITY OF SANTA ROSA ESTABLISHING MONTHLY SALARY OF $24,500 AND OTHER COMPENSATION AND BENEFITS FOR THE CITY ATTORNEY
RECOMMENDATION: This ordinance, introduced at the August 22, 2023, Regular Meeting by a 7-0-0 vote, establishes salary compensation to be paid to the City Attorney at the rate of $24,500 per month commencing with the pay period beginning November 6, 2023, and establishes benefits to the City Attorney as provided in the Employment Agreement - City Attorney between the City of Santa Rosa and Teresa Stricker effective November 6, 2023. | adopted | Pass |
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23-0666
| 1 | 12.10 | Negotiation Agreement Between the City of Santa Rosa and Rogal Projects | CC- Consent - Resolution | RESOLUTION - APPROVAL TO ENTER INTO AN EXCLUSIVE NEGOTIATION AGREEMENT BETWEEN THE CITY OF SANTA ROSA AND ROGAL PROJECTS FOR THE REAL PROPERTY LOCATED AT 625 AND 637 3RD STREET, SANTA ROSA, CA, ALSO KNOWN AS ASSESSOR PARCEL NUMBERS 009-013-011 AND 009-013-012 OR GARAGE 5
RECOMMENDATION: It is recommended by Real Estate Services that the Council, by resolution: 1) approve entering into an Exclusive Negotiation Agreement with Rogal Projects, a sole proprietorship, for the potential disposition and development of the real property located at 625 and 637 3rd Street, Santa Rosa, CA, also known as Assessor Parcel Numbers 009-013-011 and 009-013-012 or Garage 5 (collectively, the “Property”), declared surplus by Council in December 2022; 2) authorize the City Manager to execute an Exclusive Negotiation Agreement and any amendments thereto, subject to approval as to form by the City Attorney’s Office; and 3) direct staff to initiate negotiations to enter into a Disposition and Development Agreement for the Property. | to waive reading of the text and adopt | Pass |
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23-0447
| 1 | 13.1 | Late Correspondence on Non-Agenda Matters | CC- Communication | Late Correspondence/Public Comment on Non-Agenda Matters. | | |
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23-0669
| 1 | 16.1 | Federal Legislative Update | CC- Communication | FEDERAL LEGISLATIVE UPDATE
· Support for H.R. 4970 (LaMalfa and Thompson): To provide an exclusion from gross income for compensation for expenses and losses resulting from certain wildfires. The bill is known as the Protect Innocent Victims Of Taxation After Fire Act. Provided for information.
· Support for S. 479 (Padilla): Would modify the fire management assistance cost share. Provided for information.
· Support for S. 485 (Padilla): Authorize the President to provide hazard mitigation assistance for mitigating and preventing post-wildfire flooding and debris flow. Provided for information. | received and filed | |
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23-0638
| 1 | 20.1 | Upcoming Meetings List | CC- Upcoming Meetings | UPCOMING MEETINGS LIST | received and filed | |
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