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23-0688
| 1 | 2.1 | Closed Session - Litigation Lopez/Pas | CC- Closed Session | CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION
(Paragraph (1) of subdivision (d) of Government Code Section 54956.9)
Name of Case: Angelina Lopez, et al. vs. City of Santa Rosa, et al.
Court Case No.: USDC Northern District of California Case No. 3:22-v-05270 | received and filed | |
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23-0616
| 1 | 3.1 | Draft General Plan - Santa Rosa Forward | CC- Study Session | DRAFT GENERAL PLAN - SANTA ROSA FORWARD
It is recommended by the Planning and Economic Development Department that the City Council review and provide input on the draft General Plan 2050 to inform revisions to the document before it is finalized for review and adoption in 2024. | received and filed | |
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23-0684
| 1 | 3.2 | Study Results for Water Supply Alternatives Plan | CC- Study Session | INITIAL STUDY RESULTS FOR WATER SUPPLY ALTERNATIVES PLAN
The City of Santa Rosa (City) wishes to diversify and increase its potable urban water supply portfolio to enhance its resiliency to climate change, droughts, or Sonoma Water service interruptions that could occur in catastrophic events. As a result, Santa Rosa Water launched the Our Water Future project in May of 2022 and undertook development of a Water Supply Alternatives Plan (WSAP) in September 2022 to identify an adaptive approach to diversifying Santa Rosa’s water supply portfolio and production capacity over time. This project has included significant efforts to engage and solicit input from a wide range of stakeholders throughout the effort, including an interdisciplinary team of Water staff, an external Stakeholder Group comprised of leaders from a wide range of local organizations and agencies, the community, and the Board of Public Utilities (BPU). After working with stakeholders to establish a resiliency goal and list of potential supply options, a feasibility analysis of 18 water supply sources was completed. F | received and filed | |
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23-0661
| 1 | 6.1 | Water Professionals Appreciation Week | CC- Proclamation | PROCLAMATION - WATER PROFESSIONALS APPRECIATION WEEK OCTOBER 7-15, 2023 | presented | |
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23-0697
| 1 | 11.1 | Draft Minutes 09/12/2023 | CC- Minutes | September 12, 2023, Regular Meeting Minutes. | Approved as submitted. | |
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23-0687
| 1 | 12.1 | Professional Services Agreement Approval - Coffey Park & Fountaingrove Recovery | CC- Consent - Resolution | RESOLUTION - PROFESSIONAL SERVICES AGREEMENT APPROVAL - DATA INSTINCTS, PUBLIC OUTREACH COMMUNICATIONS AND COMMUNITY ENGAGEMENT SERVICES
RECOMMENDATION: It is recommended by the Transportation and Public Works Department that the Council, by resolution, approve a Professional Services Agreement with Mark Millan, a sole proprietor doing business as Data Instincts of Windsor, California, for public outreach communications and community engagement services associated with Coffey Park and Fountaingrove Neighborhood Road Disaster Recovery Project, in an amount not to exceed $236,500. | adopted | Pass |
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23-0685
| 1 | 12.2 | Coffey Park & Fountaingrove Recovery - Construction Management and Inspection Services | CC- Consent - Motion | MOTION - WORK ORDER NO. A010139-2016-29 APPROVAL - COFFEY PARK AND FOUNTAINGROVE NEIGHBORHOOD ROAD DISASTER RECOVERY, CONSTRUCTION MANAGEMENT AND INSPECTION SERVICES
RECOMMENDATION: It is recommended by the Transportation and Public Works Department that the Council, by motion, approve work order number A010139-2016-29 with Coastland | DCCM, of Santa Rosa, California, for construction management and inspection services associated with the Coffey Park and Fountaingrove Neighborhood Road Disaster Recovery Project, in an amount not to exceed $1,562,459. | approved | Pass |
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23-0686
| 1 | 12.3 | Coffey Park / Fountaingrove Road Recovery - Contract Award and Fund Appropriation | CC- Consent - Resolution | RESOLUTION - APPROPRIATION OF CDBG-DR GRANT FUNDS AND CONTRACT AWARD - COFFEY PARK AND FOUNTAINGROVE NEIGHBORHOOD ROAD DISASTER RECOVERY
RECOMMENDATION: It is recommended by the Transportation and Public Works Department that the Council, by resolution: 1) accept a Community Development Block Grant Disaster Recovery grant award of $13,835,903.15 from the California Department of Housing and Urban Development; 2) award Contract No. C02258 Coffey Park and Fountaingrove Neighborhood Road Disaster Recovery (“Project”) to the lowest responsible bidder, Argonaut Constructors, Inc. of Santa Rosa, California, including a 5.5% contract contingency, for a total contract amount of $20,031,245.97; and 3) authorize the Chief Financial Officer to appropriate $13,835,903.15 from the Community Development Block Grant Disaster Recovery grant for expenditures for the Project. The sources of funding for the Project are Community Development Block Grant Disaster Recovery Grant, Capital Improvement Project funds, and PG&E funds. | adopted | Pass |
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23-0696
| 1 | 12.4 | Roseland Housing Project - Authorization to Execute Joint Standard Agreement | CC- Consent - Resolution | RESOLUTION - AUTHORIZATION TO EXECUTE JOINT STANDARD AGREEMENTS FOR THE AFFORDABLE HOUSING AND SUSTAINABLE COMMUNITIES (AHSC) PROGRAM AND A SEPARATE IMPLEMENTATION AND MUTUAL INDEMNITY AGREEMENT FOR THE ROSELAND VILLAGE HOUSING PROJECT
RECOMMENDATION: It is recommended by the Transportation and Public Works Department that the Council, by resolution, 1) authorize the City Manager to execute two State of California Standard Agreements as joint parties with MidPen Housing Corporation (MidPen) and Sonoma-Marin Area Rail Transit (SMART) for Affordable Housing and Sustainable Communities (AHSC) grant funds and loan funds for the Roseland Village Housing Project; and 2) delegate authority to the City Manager or designee to negotiate and execute a separate Implementation and Mutual Indemnity Agreement (Joint Parties Agreement) with parties that are receiving AHSC funds, including MidPen and SMART, to further allocate responsibilities, risks and liabilities amongst the AHSC grant and loan fund recipients. | adopted | Pass |
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23-0676
| 1 | 12.5 | Re-Adopt Policy 200-20 and 200-21 | CC- Consent - Resolution | RESOLUTION - RE-ADOPTION OF CITY OF SANTA ROSA POLICY 200-20 AND POLICY 200-21, REGARDING THE PROVISION OF PRIORITY WATER AND SEWER SERVICE TO RESIDENTIAL DEVELOPMENTS WITH AFFORDABLE HOUSING UNITS
RECOMMENDATION: It is recommended by Santa Rosa Water and the Board of Public Utilities that the Council, by resolution, re-adopt Council Policy 200-20 Provision of Priority Water Service to Residential Developments with Affordable Housing Units and Council Policy 200-21 Provision of Priority Sewer Service to Residential Developments with Affordable Housing Units. | adopted | Pass |
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23-0681
| 1 | 12.6 | Approval of Blanket PO with BMI Imaging | CC- Consent - Resolution | RESOLUTION - APPROVAL OF BLANKET PURCHASE ORDER WITH BMI IMAGING SYSTEMS, INC. FOR MICROFICHE CONVERSION SERVICES OF PLANNING AND ECONOMIC DEVELOPMENT DEPARTMENT RECORDS
RECOMMENDATION: It is recommended by the Planning and Economic Development and Finance Departments that the Council, by resolution, approve a Blanket Purchase Order for a three-year term with BMI Imaging Systems, Inc., Sunnyvale, California for microfiche conversions services, for a total contract amount not to exceed $475,000. | adopted | Pass |
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23-0699
| 1 | 12.7 | Resolution approving Professional Services Agreement with Quadriga Landscape Architecture & Planning for Kawana Springs Community Park | CC- Consent - Resolution | RESOLUTION - APPROVING A PROFESSIONAL SERVICES AGREEMENT WITH QUADRIGA LANDSCAPE ARCHITECTURE & PLANNING TO PROVIDE LANDSCAPE ARCHITECTURAL DESIGN AND ENGINEERING SERVICES TO PREPARE DESIGN AND CONSTRUCTION DOCUMENTS FOR KAWANA SPRINGS COMMUNITY PARK IN AN AMOUNT NOT TO EXCEED $603,763.60
RECOMMENDATION: It is recommended by the Recreation and Parks Department that the Council, by resolution, approve the Professional Services Agreement between the City of Santa Rosa and Quadriga Landscape Architecture & Planning, to provide landscape architectural design and engineering services to prepare design and construction documents for Kawana Springs Community Park in an amount not to exceed $603,763.60. | adopted | Pass |
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23-0671
| 1 | 12.8 | Extension Of Proclamation Of Local Homeless Emergency | CC- Consent - Resolution | RESOLUTION - EXTENSION OF PROCLAMATION OF LOCAL HOMELESS EMERGENCY
RECOMMENDATION: It is recommended by the Housing and Community Services Department that the Council, by resolution, approve an extension of Resolution No. 28839 which formally proclaimed a local homeless emergency within Santa Rosa. | adopted | Pass |
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23-0618
| 1 | 14.1 | Graffiti Abatement Pilot Program | CC- Report | REPORT - GRAFFITI ABATEMENT PILOT PROGRAM
BACKGROUND: Historically, the City of Santa Rosa has addressed graffiti abatement through various initiatives and programs. In 2007, the City created a civilian Graffiti Coordinator position within the Police Department which ran a grant funded abatement program through 2014. In 2019, graffiti abatement duties fully shifted to the City’s Code Enforcement program and was distributed across its general caseload. In recent years, Code has seen an increase in graffiti vandalism and its impact to the city's aesthetic appeal and community pride.
RECOMMENDATION: It is recommended by the Planning and Economic Development Department that the Council, by resolution, 1) accept and appropriate $285,200 in one-time funding from the Sonoma County Landfill Settlement Agreement to establish an 18-month graffiti abatement pilot program; and 2) amend the City Classification and Salary Plan to add, for a period not to exceed 18 months, 1.0 FTE Limited Term Housing and Community Services (Code Enforcement) Technician and 0.5 FTE Limited Term Community Outr | to waive reading of the text and adopt | Pass |
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23-0756
| 1 | | Late Correspondence | CC- Communication | LATE CORRESPONDENCE | received and filed | |
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23-0703
| 1 | 14.2 | Amendment #5 of Collection Service Agreement with City of Santa Rosa and Recology | CC- Report | REPORT - APPROVE REFUSE RATE INCREASE EFFECTIVE JANUARY 1, 2024 SET BY RECOLOGY AS CONSISTENT WITH SOLID WASTE COLLECTION SERVICES AGREEMENT AND AUTHORIZE CITY MANAGER TO NEGOTIATE AND APPROVE A FIFTH AMENDMENT TO THE COLLECTION SERVICE AGREEMENT BETWEEN CITY OF SANTA ROSA AND RECOLOGY SANTA ROSA
BACKGROUND: Under the existing contract, Recology Sonoma Marin is entitled to an annual increase of their rates; the next rate adjustment is scheduled to be effective on January 1, 2024. Rate adjustments are requested through an application process where Recology submits a rate adjustment application to the City no later than October 1 annually. The Agreement stipulates that the rate application include a Refuse Rate Index (RRI) Adjustment using five Bureau of Labor Statics indices (labor, diesel, vehicle replacement, vehicle maintenance, and all other) as well as changes in landfill tipping fees, recyclable material revenue, and organic waste processing fees. As an alternative to the RRI adjustment, the Agreement allows the City or Recology to request a detailed rate review every three ye | to waive reading of the text and adopt | Pass |
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23-0694
| 1 | 16.1 | Federal and State Legislative Update | CC- Communication | FEDERAL AND STATE LEGISLATIVE UPDATE:
· Support for S. 2162 (Feinstein) -- Support To Rehydrate the Environment, Agriculture, and Municipalities Act (STREAM Act). Provided for information.
· Support for S. 1686 (Schatz and Padilla) -- Reforming Disaster Recovery Act. Provided for information.
· Support for ACA 13 (Ward) -- A constitutional amendment that would increase a vote requirement for future ballot measures, be approved by the same proportion of votes cast as the ballot measure would require. The constitutional amendment would also preserve the right of cities to place advisory questions on the ballot to ask voters their opinion on issues. Provided for information.
· Support for AB 1423 (Schiavo) -- Prohibit a local government entity, including any school, from purchasing or installing a covered surface containing regulated perfluoroalkyl and polyfluoroalkyl substances starting January 1, 2026. Provided for information. | received and filed | |
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23-0680
| 1 | 20.1 | Upcoming Meetings List | CC- Upcoming Meetings | UPCOMING MEETINGS LIST | received and filed | |
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