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Meeting Name: City Council Agenda status: Final
Meeting date/time: 12/12/2023 2:00 PM Minutes status: Final  
Meeting location: City Hall, Council Chamber 100 Santa Rosa Avenue Santa Rosa, CA 95404
Published agenda: Agenda Agenda Accessible Agenda Accessible Agenda Published minutes: Minutes Minutes Accessible Minutes Accessible Minutes  
Agenda packet: Not available
File #Ver.Agenda #NameTypeTitleActionResultAction DetailsVideo
23-0824 12.1Closed Session - All UnitsCC- Closed SessionCONFERENCE WITH LABOR NEGOTIATORS (Government Code Section 54957.6) Agency Designated Representatives: Maraskeshia Smith, City Manager; Alan Alton, Chief Financial Officer; Dominique Blanquie, Human Resources Director, Siara Goyer, Employee Relations Manager, and Burke Dunphy of Sloan Sakai Yeung & Wong LLP. Employee Organizations: Santa Rosa Firefighters Association Local 1401, Firefighting (Employee Unit 2); Operating Engineers Local 3, Maintenance, Mechanics and Utility System Operators (Employee Units 3, 13 and 16); Teamsters Local Union 856, Support Services, Professional and Technical (Employee Units 4, 6, and 7); Santa Rosa Police Officers Association, (Employee Unit 5); Service Employees International Union Local 1021, Transit and Police Civilian Technical Unit (Employee Units 8 and 14); Santa Rosa Police Management Association, Police Safety Management (Employee Unit 9); Executive Management (Employee Unit 10); Middle Management and Confidential (Employee Units 11 and 12); Santa Rosa City Attorneys’ Association, Attorneys (Employee Unit 17); Santa Rosa Management Assocreceived and filed  Action details Video Video
23-0870 12.2Closed Session - Baxter LitigationCC- Closed SessionCONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (Paragraph (1) of subdivision (d) of Government Code Section 54956.9) Name of Case: Bruce Baxter v. City of Santa Rosa, et al. Sonoma County Superior Court Case No. SCV-272128received and filed  Action details Video Video
23-0823 13.1Council CompensationCC- Study SessionCOUNCIL COMPENSATION IN ACCORDANCE WITH THE PROVISIONS OF SECTION 4 OF THE SANTA ROSA CITY CHARTER AND SB 329 (THIS ITEM IS BEING CONTINUED A DATE UNCERTAIN.) It is recommended that Council conduct a study session to consider a future increase in Council Member compensation in accordance with the provisions of Section 4 of the Santa Rosa City Charter and Senate Bill 329. No action to be taken, but Council may provide direction to staff.No action was taken by the City Council  Action details Not available
23-0775 13.2Draft Economic Development Strategic Action PlanCC- Study SessionDRAFT ECONOMIC DEVELOPMENT STRATEGIC ACTION PLAN Pursuant to the Council’s economic and community vibrancy goal to sustain and develop a diverse and thriving economy that benefits Santa Rosa residents and businesses and contributes to the community’s economic health while preserving historical and cultural integrity, a strategic action plan has been developed. The plan focuses on objectives and tactics around business and workforce retention, expansion, and attraction, including resiliency and community investment, physical infrastructure, and access and opportunity.directed staff to  Action details Video Video
23-0830 18.1November 2023 Litigation ReportCC- CMO/CAO ReportREPORT OF SETTLEMENTS AND ACTIVE LITIGATION The City Attorney will report on settlements over $50,000 through November 2023 as well as provide a summary of pending litigation against the City.   Action details Video Video
23-0879 111.111/28/2023 Draft MinutesCC- MinutesNovember 28, 2023, Regular Meeting Minutes.Approved as submitted.  Action details Video Video
23-0654 111.2Draft Minutes 12/5/2023CC- MinutesDecember 5, 2023 Regular Meeting Minutes.approved  Action details Video Video
23-0861 112.2First Amendment to PSA with EBA EngineeringCC- Consent - ResolutionRESOLUTION - FIRST AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT - EBA ENGINEERING - FOR LIMITED PHASE 1 ENVIRONMENTAL SITE ASSESSMENT SERVICES RECOMMENDATION: It is recommended by Real Estate Services that the Council, by resolution, approve a First Amendment to Professional Services Agreement Number F002657 with EBA Engineering, of Santa Rosa, California to increase compensation under the Agreement for City-wide on-call Limited Phase 1 Environmental Site Assessments by $250,000.00, for a total amount not to exceed $349,000.00.adopted  Action details Not available
23-0869 112.3Martin Luther King Neighborhood Park ImprovementsCC- Consent - ResolutionRESOLUTION - PROFESSIONAL SERVICES AGREEMENT WITH CALLANDER ASSOCIATES LANDSCAPE ARCHITECTURE, INC. TO PROVIDE LANDSCAPE ARCHITECTURAL DESIGN AND ENGINEERING SERVICES TO PREPARE A MASTER PLAN AMENDMENT AND CONSTRUCTION DOCUMENTS FOR IMPROVEMENTS TO MARTIN LUTHER KING JR. NEIGHBORHOOD PARK AND ADJACENT PEDESTRIAN AND BIKE TRAIL RECOMMENDATION: It is recommended by the Recreation and Parks Department that the Council, by resolution, approve a Professional Services Agreement with Callander Associates Landscape Architecture, Inc., Gold River, California, to provide landscape architectural design and engineering services to prepare a master plan amendment and construction documents for improvements to Martin Luther King Jr. Neighborhood Park and adjacent pedestrian and bike trail in an amount not to exceed $860,076.00.adoptedPass Action details Not available
23-0878 212.4SAFER Grant HiringCC- Consent - ResolutionRESOLUTION - AMENDMENT TO THE CITY CLASSIFICATION AND SALARY PLAN TO ADD 12.0 FTE FIREFIGHTER POSITIONS IN THE FIRE DEPARTMENT PER THE FEMA SAFER GRANT AWARD RECOMMENDATION: It is recommended by the Human Resources and Fire Department that the Council, by resolution, amend the City’s Classification and Salary Plan to add 12.0 FTE firefighter positions per the FEMA SAFER grant award.adoptedPass Action details Not available
23-0854 112.5Ordinance Adoption Hazardous Vegetation and Fuels ManagementCC- Consent - OrdinanceORDINANCE ADOPTION SECOND READING- ORDINANCE OF THE COUNCIL OF THE CITY OF SANTA ROSA ADDING CHAPTER 9-30 TO TITLE 9 HEALTH AND SAFETY OF THE SANTA ROSA CITY CODE PERTAINING TO HAZARDOUS VEGETATION AND FUELS MANAGEMENT RECOMMENDATION: This ordinance, introduced at the December 5, 2023, Regular Meeting by a 7-0-0 vote, requires landowners to maintain defensible space in the City’s Wildland-Urban Interface Fire Area (WUIFA), requires the removal of dead trees and hazardous vegetation, and limits certain mulch under specific conditions from areas affected by wildfires and within the WUIFA.adopted on second readingPass Action details Not available
24-0032 1 Late CorrespondenceCC- CommunicationLATE CORRESPONDENCEreceived and filed  Action details Not available
23-0872 114.1Declaration of Multiple City Owned Parcels as Exempt and Non-Exempt SurplusCC- ReportREPORT - DECLARATION OF MULTIPLE CITY OWNED PARCELS AS EXEMPT AND NON-EXEMPT SURPLUS BACKGROUND: The City owns approximately 1400 pieces of real property. Many are pieces of right of way (ROW) that are left over (unused) from City projects. Real Estate Services has been working to catalogue these parcels and now that cataloging is complete, staff (Citywide, including Planning and Housing) has reviewed and analyzed 50 of the parcels using specific criteria to determine the operational necessity and potential future use of each parcel. The twenty parcels in this action have been fully reviewed by Staff from many departments to understand how they were acquired and what their current or future use is; each meet the surplus criteria (i.e., no further necessary or operational use for the parcel as reviewed by internal City departments, the parcel is not deeded for a specific public purpose that would restrict disposition of it in any way, etc.). RECOMMENDATION: It is recommended by the Transportation and Public Works Department that the Council, by sixteen (16) resolutions, declar to waive reading of the text and adoptPass Action details Video Video
23-0136 114.2ARPA UPDATECC- ReportREPORT - ARPA SPENDING PLAN UPDATE BACKGROUND: This item provides an update on ARPA programs, since the approval of the ARPA Spending Plan by the City Council in February 2022 and suggests modifications to the 2022 ARPA spending plan. In addition, staff seeks approval to shift funding between programs to address funding needs and ensure ARPA funds are spent during the period of performance. RECOMMENDATION: It is recommended by the City Manager’s Office and the Finance Department that the Council receive an update of the American Rescue Plan Act (ARPA) Spending Plan, and by Resolution: 1) approve a change in the Spending Plan, moving budget totaling $2,000,000, from the Samuel Jones Hall Capital Projects Program to the Hearn Community Hub project; and 2) authorize the City Manager to shift funding between programs as needed, not to exceed $500,000 without returning to Council, to comply with federal regulations ensuring all ARPA funds are expended within the period of performance. to waive reading of the text and adoptPass Action details Video Video
23-0857 116.1Federal Legislative UpdateCC- CommunicationFederal Legislative Update Support Letter/Co-Sponsor Request for H.R. 5863 (Steube): The Federal Disaster Tax Relief Act of 2023.received and filed  Action details Video Video
23-0839 120.1Upcoming Meetings ListCC- Upcoming MeetingsUPCOMING MEETINGS LIST   Action details Not available