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Meeting date/time:
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4/16/2024
3:00 PM
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Minutes status:
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Draft
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Meeting location:
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City Hall, Council Chamber,
100 Santa Rosa Avenue
Santa Rosa, CA 95404
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24-0157
| 1 | 3.1 | Closed Session - Conference with Labor Negotiators | CC- Closed Session | CONFERENCE WITH LABOR NEGOTIATORS
(Government Code Section 54957.6)
Agency Designated Representatives: Maraskeshia Smith, City Manager; Alan Alton, Chief Financial Officer; Dominique Blanquie, Human Resources Director; Siara Goyer, Employee Relations Manager; and Burke Dunphy of Sloan Sakai Yeung & Wong LLP.
Employee Organizations: Santa Rosa Firefighters Association - Local 1401 (representing City Employee Unit 2); Operating Engineers Local 3, Maintenance and Utility System Operators (Employee Units 3 and 16); Santa Rosa City Employees Association (Employee Units 4, 6, 7); Santa Rosa Police Officers Association, (Employee Unit 5); Service Employees International Union Local 1021, (Employee Units 8 and 14); Public Safety Management Association (Employee Unit 9); Executive Management (Employee Unit 10); Middle Management (Employee Unit 11); Confidential (Employee Unit 12); Mechanics (Employee Unit 13); City Attorney (Employee Unit 15); Santa Rosa City Attorneys’ Association (Employee Unit 17), Santa Rosa Management Association (Employee Unit 18). | | |
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24-0327
| 1 | 7.1 | Proclamation - Sonoma County Wine Month | CC- Proclamation | PROCLAMATION - SONOMA COUNTY WINE MONTH | | |
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24-0240
| 1 | 7.2 | Sonoma County Library Service Update | CC- Presentation | PRESENTATION - SONOMA COUNTY LIBRARY DIRECTOR WILL PROVIDE UPDATE ON SONOMA COUNTY LIBRARY SERVICE TO SANTA ROSA RESIDENTS | | |
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24-0266
| 1 | 9.1 | March 2024 Litigation Report | CC- CMO/CAO Report | REPORT OF SETTLEMENTS AND ACTIVE LITIGATION
The City Attorney will report on settlements over $50,000 through March 2024 as well as provide a summary of pending litigation against the City. | | |
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24-0241
| 1 | 12.1 | 03/26/2024 Regular Meeting Minutes Draft | CC- Minutes | March 26, 2024, Regular Meeting Minutes. | | |
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24-0238
| 1 | 13.1 | CCNB Amendment to MOU | CC- Consent - Resolution | RESOLUTION - FIRST AMENDMENT TO MEMORANDUM OF UNDERSTANDING F002662 WITH CONSERVATION CORPS NORTH BAY, INC. FOR VEGETATION MANAGEMENT AND HAZARDOUS FUEL REDUCTION SERVICES
RECOMMENDATION: It is recommended by the Fire Department that the Council, by resolution: 1) approve the First Amendment to the Memorandum of Understanding Between City of Santa Rosa and Conservation Corps North Bay, Inc. for vegetation management and hazardous fuel reduction services extending the term of the agreement to June 30, 2025 and increasing compensation by $150,0000 for a total contract amount not to exceed $200,000; and 2) approve and delegate authority to the City Manager to execute amendment(s) to exercise any of the three one-year options in the Agreement as necessary, up to an amount not-to-exceed the total budgeted amount for the Agreement approved by Council for that year, subject to approval as to form by the City Attorney. | | |
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24-0300
| 1 | 13.2 | Use of Measure O funds for InResponse Program | CC- Consent - Resolution | RESOLUTION - ACCEPTANCE, APPROVAL OF AN AGREEMENT, AND APPROPRIATION OF FUNDS FROM THE COUNTY OF SONOMA MEASURE O FOR THE INRESPONSE PROGRAM
RECOMMENDATION: It is recommended by the Police Department that the Council, by resolution: 1) accept funding from the County of Sonoma in the amount of $514,440 to support program operations over the past fiscal year; 2) approve and delegate authority to the City Manager to negotiate and execute an agreement with the County and any related documents required for receiving such funds and for clarifying roles and responsibilities of County personnel participating in the inRESPONSE program; and 3) appropriate the amount of $514,440 for the County Measure O funding. | | |
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24-0265
| 1 | 13.3 | First Amendment to professional service agreement with ODP Business Solutions
First Agreement with ODP | CC- Consent - Resolution | RESOLUTION - FIRST AMENDMENT TO PROFESSIONAL SERVICE AGREEMENT NUMBER F002624 WITH ODP BUSINESS SOLUTIONS, LLC FOR A STORAGE AREA NETWORK (SAN) UPDATE
RECOMMENDATION: It is recommended by the Information Technology Department and the Police Department that the Council, by resolution, approve and authorize the City Manager to execute the First Amendment to Professional Services Agreement Number F002624 with ODP Business Solutions, LLC, Boca Raton, Florida, for the replacement of the Police Department’s Storage Area Network (SAN) in an amount of $197,524.00 for a total contract amount not to exceed $358,024.33. | | |
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24-0306
| 1 | 13.4 | Purchase w/ Motorola Solutions for Police Radio Equipment | CC- Consent - Resolution | RESOLUTION - COOPERATIVE PURCHASE WITH MOTOROLA SOLUTIONS FOR POLICE RADIO EQUIPMENT
RECOMMENDATION: It is recommended by the Finance and Police Department that the Council, by resolution, approve the cooperative purchase agreement for Motorola communication equipment with Motorola Solutions of San Diego, CA in an amount not to exceed $799,782.54 to purchase LTE cellular capable radios and software. | | |
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24-0302
| 1 | 13.5 | Sonic downtown WiFi agreement extension | CC- Consent - Resolution | RESOLUTION - EXTENSION OF AGREEMENT NO. F002154 WITH SONIC, LLC FOR INTERNAL INTERNET CONNECTIVITY AND PUBLIC WIFI IN COURTHOUSE SQUARE AND RAILROAD SQUARE
RECOMMENDATION: It is recommended by the Information Technology Department that the Council, by resolution, approve a five (5) year extension of Agreement No. F002154 with Sonic LLC, Santa Rosa, CA, in the amount of $108,840 with one 5-year renewal option not to exceed $115,000, plus an additional $10,000 contingency, for a total cumulative contract amount not to exceed $313,040. | | |
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24-0281
| 1 | 13.6 | PSA With Sage Renewable for Electric Vehicle Infrastructure Master Plan | CC- Consent - Resolution | RESOLUTION - APPROVAL OF PROFESSIONAL SERVICES AGREEMENT WITH SAGE RENEWABLE ENERGY, INC, DBA NV5 GLOBAL, INC., FOR THE DEVELOPMENT OF THE CITYWIDE ELECTRIC VEHICLE INFRASTRUCTURE MASTER PLAN
RECOMMENDATION: It is recommended by the Transportation and Public Works Department and Santa Rosa Water that the Council, by resolution, approve the Professional Services Agreement with Sage Renewable Energy Consulting, Inc., DBA NV5 Global, Inc., in an amount not to exceed $370,000, to complete the Citywide Electric Vehicle Infrastructure Master Plan. | | |
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24-0285
| 1 | 13.7 | Homeless Emergency Extension | CC- Consent - Resolution | RESOLUTION - EXTENSION OF PROCLAMATION OF LOCAL HOMELESS EMERGENCY
RECOMMENDATION: It is recommended by the Housing and Community Services Department that the Council, by resolution, approve an extension of Resolution No. 28839 which formally proclaimed a local homeless emergency within Santa Rosa. | | |
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24-0304
| 1 | 13.8 | Approval of Infill Infrastructure Grant | CC- Consent - Resolution | RESOLUTION - APPROVAL OF INFILL INFRASTRUCTURE GRANT -CATALYTIC QUALIFYING INFILL AREA PROGRAM APPLICATION AND DELEGATION OF AUTHORITY TO ACCEPT AND EXECUTE GRANT DOCUMENTS FOR PROGRAM
RECOMMENDATION: It is recommended by the Transportation and Public Works Departments that the Council, by resolution, 1) approve and ratify City staff’s submittal of an application to the California Department of Housing and Community Development for the Infill Infrastructure Grant Catalytic Qualifying Infill Area Program in an amount not to exceed $9,530,057 (“Program Award”) for purposes of predevelopment construction activities for downtown City surplus sites; 2) authorize and direct the City Manager or designee to accept and incur an obligation for the Program Award and to enter into, execute, and deliver an STD 213, Standard Agreement (the “Standard Agreement”), and any and all other documents required or deemed necessary or appropriate to secure the Program Award and to participate in the Program; and 3) appropriate grant funds received to a project key to be established by the Chief Financial | | |
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24-0308
| 1 | 13.9 | Santa Rosa City Schools Contract for Summer Programs | CC- Consent - Resolution | RESOLUTION - SERVICE CONTRACT WITH THE SANTA ROSA CITY SCHOOL DISTRICT TO PROVIDE SUMMER PROGRAMS FOR YOUTH
RECOMMENDATION: It is recommended by the Recreation and Parks Department that Council, by resolution: 1) approve and authorize the City Manager or designee to negotiate, execute and administer, subject to approval as to form by the City Attorney, a service contract with Santa Rosa City School District for the Recreation and Parks Department to provide services for summer youth programs; and 2) authorize the Chief Financial Officer to increase appropriations in revenue and expenditures by the approved contract award. | | |
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24-0313
| 1 | 13.10 | One Time Appropriations for Litigation Matter Settlement | CC- Consent - Resolution | RESOLUTION - AMENDMENT TO THE FISCAL YEAR 2023-24 ADOPTED BUDGET AND APPROPRIATION OF $1,850,000 FROM THE GENERAL FUND RESERVES NECESSARY TO PAY THE CITY’S PORTION OF THE SETTLEMENT IN BAY CITIES PAVING & GRADING, INC. V. CITY OF SANTA ROSA, SONOMA COUNTY SUPERIOR COURT CASE NO. SCV-265333
RECOMMENDATION: It is recommended by the City Attorney’s Office and Finance Department that the Council, by resolution, amend the Fiscal Year 2023-24 adopted budget, increasing appropriations in the amount of $1,850,000 from unassigned General Fund reserves to fund the City’s $2,750,000 portion of the settlement in the matter of Bay Cities Paving & Grading, Inc. v. City of Santa Rosa, Sonoma County Superior Court Case No. SCV-265333. | | |
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24-0301
| 1 | 13.11 | Ordinance Adoption Converting Riley Street to a Two-Way | CC- Consent - Ordinance | ORDINANCE ADOPTION SECOND READING - ORDINANCE OF THE COUNCIL OF THE CITY OF SANTA ROSA AMENDING ORDINANCE 1544 TO CONVERT RILEY STREET BETWEEN FIFTH STREET AND SEVENTH STREET FROM A ONE-WAY STREET TO A TWO-WAY STREET
RECOMMENDATION: This ordinance, introduced at the April 9, 2024, Regular Meeting by a 7-0-0 vote, amends Ordinance 1544 to convert Riley Street between Fifth Street and Seventh Street from a one-way street to a two-way street. | | |
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24-0371
| 1 | | Late Correspondence | CC- Communication | LATE CORRESPONDENCE | | |
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24-0307
| 3 | 16.1 | Public Hearing Consolidated Plan | CC- Public Hearing | PUBLIC HEARING - AUTHORIZING SUBMITTAL OF THE 2024 - 2027 CONSOLIDATED PLAN, FISCAL YEAR 2024/2025 ACTION PLAN, AND THE 2024 FAIR HOUSING PLAN TO THE U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT
BACKGROUND: The proposed action will authorize submittal of the three-year 2024 - 2027 Consolidated Plan, the Fiscal Year 2024/2025 Action Plan (Plans) and the 2024 Fair Housing Plan to the U.S. Department of Housing & Urban Development (HUD). HUD requires submittal of the Consolidated Plan and Annual Action Plan so that the City can receive federal housing and community development funds in the form of Community Development Block Grant (CDBG), HOME Investment Partnership (HOME), and Housing Opportunities for Persons with AIDS (HOPWA) grants.
RECOMMENDATION: It is recommended by the Housing and Community Services Department that the Council, by resolution: (1) authorize submittal of the 2024 - 2027 Consolidated Plan, the Fiscal Year 2024/2025 Action Plan, and the 2024 Fair Housing Plan to the U.S. Department of Housing & Urban Development (HUD); and (2) authorize the City Manager t | | |
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24-0310
| 2 | 16.2 | Vigil Light TEFRA | CC- Public Hearing | PUBLIC HEARING - TEFRA PUBLIC HEARING AND ISSUANCE OF REVENUE BONDS BY THE CALIFORNIA MUNICIPAL FINANCE AUTHORITY IN AN AGGREGATE PRINCIPAL AMOUNT NOT TO EXCEED $20 MILLION FOR VIGIL LIGHT SENIOR APARTMENTS - 1945 LONG DRIVE
BACKGROUND: Vigil Light Senior Apartments, L.P (“Borrower”) has selected the California Municipal Finance Authority (“CMFA”), a joint-powers authority of which the City is a member, to be the issuer of multifamily housing revenue bonds for Vigil Light Senior Apartments, 49 rental units, located at 1945 Long Drive ( “Project”), in an aggregate principal amount not to exceed $20 million to finance and refinance the acquisition, rehabilitation, development, and equipping of the Project, and has requested that the City Council conduct a public hearing in accordance with the Tax Equity and Fiscal Responsibility Act (“TEFRA”) and Internal Revenue Code of 1986, as amended. A public hearing is required to provide a reasonable opportunity for interested individuals to express their views, orally or in writing, on the proposed issue of bonds and the location and nature | | |
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24-0312
| 1 | 16.3 | Del Nido TEFRA | CC- Public Hearing | PUBLIC HEARING - TEFRA PUBLIC HEARING AND ISSUANCE OF REVENUE BONDS BY THE CALIFORNIA MUNICIPAL FINANCE AUTHORITY IN AN AGGREGATE PRINCIPAL AMOUNT NOT TO EXCEED $55 MILLION FOR DEL NIDO APARTMENTS - 850 RUSSELL AVENUE
BACKGROUND: New Del Nido, LP (“Borrower”) has selected the California Municipal Finance Authority (“CMFA”), a joint-powers authority of which the City is a member, to be the issuer of multifamily housing revenue bonds for Del Nido Apartments, 206 rental units, located at 850 Russell Avenue (“Project”), in an aggregate principal amount not to exceed $55 million to finance and refinance the acquisition, rehabilitation, development, and equipping of the Project, and has requested that the City Council conduct a public hearing in accordance with the Tax Equity and Fiscal Responsibility Act (“TEFRA”) and Internal Revenue Code of 1986, as amended. A public hearing is required to provide a reasonable opportunity for interested individuals to express their views, orally or in writing, on the proposed issue of bonds and the location and nature of the proposed project to be fi | | |
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24-0255
| 1 | 15.1 | Annual PRR Reports 2022 and 2023 | CC- Report | REPORT - ANNUAL PUBLIC RECORDS REQUESTS REPORTS 2022 & 2023
BACKGROUND: Santa Rosa City Code Chapter 1-10 Open Government, Article 3 requires the City Clerk, acting as the public records coordinator, to prepare an annual report of all public records requests submitted. “The report shall, at a minimum, identify the total number of requests, nature of the requests, number of requests fulfilled, number of requests unfilled, and the reason they were not filled.” This report fulfills this annual requirement.
RECOMMENDATION: It is recommended by the City Clerk’s Office that the Council, by motion, accept the 2022 and 2023 Annual Public Records Requests Reports and provide direction on how future reports should be presented to City Council. | | |
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24-0303
| 1 | 15.2 | Approval of the Preliminary FY 2024/25 Regional Water Reuse O&M, CIP, and Debt Services Budget | CC- Report | REPORT - APPROVAL OF THE PRELIMINARY FY 2024/25 REGIONAL WATER REUSE SYSTEM OPERATING AND MAINTENANCE, CAPITAL IMPROVEMENT, AND DEBT SERVICE BUDGET AND ALLOCATION OF COSTS
BACKGROUND: The Regional Water Reuse System, managed by Santa Rosa Water, serves five member agencies - Santa Rosa, Rohnert Park, Sebastopol, Cotati, and the Sonoma County South Park Sanitation District, each hereinafter referred to as “User Agency” or collectively as “User Agencies.” The Operating Agreement (Agreement) between the User Agencies requires that Santa Rosa Water annually prepare a Preliminary Budget and Allocation of Costs for the Regional Water Reuse System and notify the User Agencies of these costs by May of each year. The Board of Public Utilities annually recommends the proposed fiscal year Preliminary Budget and Allocation of Costs for the Regional Water Reuse System to the City Council to be included in the annual City budget adoption. The Regional Operations and Maintenance (O&M) Fund budget request is $47,769,055 ($47,559,615 was the initial amount published on the April 4, 2024 Preliminary | | |
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24-0309
| 1 | 15.3 | Approval of Investment Policy Statement for PEMHCA Section 115 Trust and Appropriation of Initial Funding | CC- Report | REPORT - APPROVAL OF INVESTMENT POLICY STATEMENT FOR PEMHCA SECTION 115 TRUST AND APPROPRIATION OF INITIAL FUNDING FROM OPEB INTERNAL SERVICE FUND (THIS ITEM IS BEING CONTINUED TO THE MAY 21, 2024, REGULAR MEETING)
BACKGROUND: The City currently has a Section 115 trust to pre-fund pension expenses with PFM Asset Management LLC (PFMAM) serving as Trust Administrator, and Principal Bank serving as Trustee. The City will utilize this existing agreement for the PEMHCA Trust, with a new account being created to ensure these funds are separately reported and dedicated to PEMHCA pre-funding and claims payment.
RECOMMENDATION: It is recommended by the Finance Department that the Council, by resolution: 1) authorize the Chief Financial Officer to execute necessary documents for the adoption of the Investment Policy Statement for City of Santa Rosa Section 115 Trust Public Employees Medical and Hospital Care Act (PEMHCA) Other Post Employment Benefit (OPEB) Fund; 2) authorize an initial one time deposit of $12,281,000 from the OPEB Fund to an Internal Revenue Service Section 115 Trust | | |
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24-0293
| 1 | 21.1 | Upcoming Meetings List | CC- Upcoming Meetings | UPCOMING MEETINGS LIST | | |
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