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Meeting Name: City Council Agenda status: Final
Meeting date/time: 4/18/2017 2:00 PM Minutes status: Final  
Meeting location: City Hall, Council Chamber 100 Santa Rosa Ave Santa Rosa, CA 95404
Published agenda: Agenda Agenda Published minutes: Minutes Minutes  
Attachments:
File #Ver.Agenda #NameTypeTitleActionResultAction DetailsVideo
17-0338 12.1Closed Session - Labor (Fire)Closed SessionCONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (Paragraph (1) of subdivision (d) of Government Code Section 54956.9) Name of Case: Timothy Aboudara, Jr. et al. v. City of Santa Rosa Court Case No. USDC Northern District of CA 3:17-cv-01661table  Action details Not available
17-0368 13.1Board InterviewsAppointmentINTERVIEWS FOR BOARDS, COMMISSIONS AND COMMITTEES The Council will interview applicants to fill vacancies on the following boards: Housing Authority - to fill two at-large positions, each to serve a four-year term expiring on December 31, 2020 Personnel Board - to fill one at-large position to serve a four-year term expiring on December 31, 2020 Waterways Advisory Committee - to fill one at-large position to serve the remainder of a term expiring on December 31, 2017.appointed  Action details Not available
17-0213 17.1Sexual Assault Awareness MonthProclamationPROCLAMATION - SEXUAL ASSAULT AWARENESS MONTHpresented  Action details Video Video
17-0325 17.2Roseland Beautification Week ProclamationProclamationPROCLAMATION - ROSELAND BEAUTIFICATION WEEKpresented  Action details Video Video
17-0319 18.1Earth Day 2017Staff Briefing2017 EARTH DAY ONSTAGE FESTIVAL Water Department staff will provide information on Santa Rosa’s annual Earth Day OnStage event, which will take place Saturday, April 22, from 12-4 p.m. on First Street in front of City Hall. Staff will provide an overview of the event and information on the activities that will take place.presented and no action was taken by Council  Action details Video Video
17-0291 112.13/7/17 Draft MinMinutesMarch 7, 2017, Regular Meeting.Approved as submitted.  Action details Video Video
17-0304 112.23/14/17 MinMinutesMarch 14, 2017, Regular Meeting.Approved as submitted.  Action details Video Video
17-0303 113.1PERS Contract AmendmentConsent - MotionRESOLUTION - ADOPTION OF RESOLUTION OF INTENTION TO APPROVE AN AMENDMENT TO THE CITY OF SANTA ROSA’S CONTRACT WITH THE CALIFORNIA PUBLIC EMPLOYEES’ RETIREMENT SYSTEM AND INTRODUCE AN ORDINANCE TO AMEND THE CONTRACT; REPEAL OF PRIOR ORDINANCE RECOMMENDATION: It is recommended by the Human Resources Department that the Council, by resolution and ordinance: 1) adopt a resolution of intention to approve an amendment to the City of Santa Rosa’s Contract with the California Public Employees’ Retirement System (CalPERS) and introduce an ordinance to amend the contract; and 2) repeal Ordinance number 4071.approvedPass Action details Not available
17-0288 113.2TPI Grant ApplicationConsent - ResolutionRESOLUTION - RESOLUTION OF LOCAL SUPPORT FOR TRANSIT PERFORMANCE INITIATIVE PROGRAM GRANT APPLICATION RECOMMENDATION: It is recommended by the Transportation and Public Works Department that the Council, by resolution, authorize the City Manager or designee to execute and file the grant application under the Transit Performance Initiative Program to the Metropolitan Transportation Commission (MTC) for the “Support of the Implementation of Reimagining CityBus” project.adoptedPass Action details Not available
17-0330 113.3CONTRACT EXT – DOCUMENT REPRODUCTION SERVICESConsent - ResolutionRESOLUTION - CONTRACT EXTENSION - F000760 DOCUMENT REPRODUCTION SERVICES RECOMMENDATION: It is recommended by the Finance Department that the Council, by resolution, approve the Second Amendment to General Services Agreement Number F000760 for document reproduction services for a one-year extension, with a 1% increase in pricing, with Green Tara, Inc., dba Clone Digital Print and Copy, Santa Rosa, California, in the amount not to exceed $125,000.adoptedPass Action details Not available
17-0182 113.4Cooperative AgreementConsent - ResolutionRESOLUTION - COOPERATIVE AGREEMENT BETWEEN THE STATE OF CALIFORNIA AND THE CITY OF SANTA ROSA FOR THE IMPROVEMENTS TO THE HEARN AVENUE INTERCHANGE AT HIGHWAY 101 RECOMMENDATION: It is recommended by the Transportation and Public Works Department that Council, by resolution, approve the Cooperative Agreement No. 04-2600 between the State of California and the City of Santa Rosa for Independent Quality Assurance during the preparation of the project plans, specifications and estimate; right-of-way support; and right-of-way acquisition for the improvements to the Hearn Avenue Interchange at Highway 101.adoptedPass Action details Not available
17-0321 115.1JPA for SCWMAReportREPORT - RESOLUTION APPROVING AMENDED AND RESTATED JOINT EXERCISE POWERS AGREEMENT FOR THE SONOMA COUNTY WASTE MANAGEMENT AGENCY (SCWMA) BACKGROUND: SCWMA was formed in 1992 to address state legislation requiring Cities and Counties to divert a minimum of 50% of their waste from landfill disposal by 2000. SCWMA’s core programs currently include Wood Waste and Yard Debris (organic material) processing, Household Hazardous Waste (HHW) collection and proper disposal, solid waste education and outreach, and state-required solid waste planning and reporting. The SCWMA’s term was originally set for 25 years, but all members, including the City, agreed to extend the term an additional year, so the current term expiration is February 11, 2018. If the SCWMA is not extended or replaced, the services the SCWMA provides must be assumed by its members within their jurisdictions. RECOMMENDATION: It is recommended by the City Manager’s Office that the Council, by resolution, approve the attached Amended and Restated Joint Exercise of Powers Agreement (JPA) for the Sonoma County Waste Managto waive reading of the text and adoptPass Action details Video Video
16-1230 115.2Aaronson PSAReportREPORT - ANNUAL POLICE AUDITOR’S REPORT AND CONTRACT FOR PROFESSIONAL SERVICES AGREEMENT WITH ROBERT HUNTER AARONSON, INDEPENDENT AUDITOR TO REVIEW THE POLICE DEPARTMENT BACKGROUND: Mr. Aaronson will present his first-year report. The purpose of this contract is to continue the services of Mr. Aaronson as an independent auditor to the Santa Rosa Police Department (SRPD). He will conduct audits of the Police Department’s policies, practices and records, meet with various stakeholders in the community, ride-along with patrol, and respond to and assist complainants. RECOMMENDATION: It is recommended by the City Manager’s Office that the Council, by motion, accept the first-year report from Robert Aaronson, Independent Police Auditor (IPA), and, by resolution, approve the Professional Services Agreement with Robert Hunter Aaronson, Palo Alto, CA, in the amount of $100,000.approvedPass Action details Video Video
16-1230 1 Aaronson PSAReportREPORT - ANNUAL POLICE AUDITOR’S REPORT AND CONTRACT FOR PROFESSIONAL SERVICES AGREEMENT WITH ROBERT HUNTER AARONSON, INDEPENDENT AUDITOR TO REVIEW THE POLICE DEPARTMENT BACKGROUND: Mr. Aaronson will present his first-year report. The purpose of this contract is to continue the services of Mr. Aaronson as an independent auditor to the Santa Rosa Police Department (SRPD). He will conduct audits of the Police Department’s policies, practices and records, meet with various stakeholders in the community, ride-along with patrol, and respond to and assist complainants. RECOMMENDATION: It is recommended by the City Manager’s Office that the Council, by motion, accept the first-year report from Robert Aaronson, Independent Police Auditor (IPA), and, by resolution, approve the Professional Services Agreement with Robert Hunter Aaronson, Palo Alto, CA, in the amount of $100,000.to waive reading of the text and adoptPass Action details Not available
17-0281 115.35850 Melita Rd/5730 Montgomery Dr Right of Way VacationReportREPORT - REQUEST TO SUMMARILY VACATE 1014 SQUARE FEET OF PUBLIC RIGHT-OF-WAY ON MELITA ROAD AND REQUEST FOR A DETERMINATION OF SURPLUS PROPERTY AND DISPOSITION OF SURPLUS PROPERTY FOR A 683 SQUARE FOOT PARCEL AND A 986 SQUARE FOOT PARCEL NEAR THE PROPERTY LOCATED AT 5850 MELITA ROAD - VAC16-001 BACKGROUND: Application for a summary vacation of public right-of-way (ROW) as well as a determination and disposition of surplus property for an area of approximately 1,700 square feet adjacent to the Melita Station Inn parcel. Additionally, the application involves a request for determination of surplus property for a triangular 986 square foot segment of the parcel containing Montgomery Drive. RECOMMENDATION: It is recommended by the Planning and Economic Development Department that the Council, by Resolution, approve a summary vacation of public right-of-way and make determinations and dispositions of surplus property to clear title on historic encroachments of the existing Melita Station building and to create a clear path of travel for proposed pedestrian improvements along Montgomto waive reading of the text and adoptPass Action details Video Video
17-0320 115.4Preliminary Subregional BudgetReportREPORT - APPROVAL OF THE PRELIMINARY 2017/18 REGIONAL WATER REUSE SYSTEM OPERATING AND MAINTENANCE, CAPITAL IMPROVEMENT, AND DEBT SERVICE BUDGET AND ALLOCATION OF COSTS BACKGROUND: The Regional Water Reuse System, managed by the City of Santa Rosa per Agreement, is a state-of-the-art wastewater treatment facility serving five member agencies (Santa Rosa, Rohnert Park, Sebastopol, Cotati, and the Sonoma County South Park Sanitation District, each hereinafter referred to as “User Agency” or collectively as “User Agencies”). The Laguna Treatment Plant is a tertiary-level treatment facility permitted for 21.34 million gallons per day (MGD) average dry weather flow. The operating Agreement requires that the City annually prepare a Preliminary Budget and Allocation of Costs for the Regional Water Reuse System and notify the User Agencies of these costs by May 1st of each year. The Agreement further requires that the proposed budget and allocation of costs be reviewed by the Regional Water Reuse Technical Advisory Committee (TAC), the Board of Public Utilities (BPU) and the Council of thto waive reading of the text and adoptPass Action details Video Video
17-0294 115.5Appointment of New CAReportREPORT - APPOINTMENT OF CITY ATTORNEY, APPROVAL OF CITY ATTORNEY EMPLOYMENT AGREEMENT AND INTRODUCTION OF ORDINANCE SETTING CITY ATTORNEY COMPENSATION BACKGROUND: The City Council retained Ralph Andersen & Associates to conduct an executive recruitment for the City Attorney position. On March 28, 2017, the City Council announced that it had voted to appoint Sue Gallagher as the City Attorney subject to reaching satisfactory terms and conditions for an employment contract. RECOMMENDATION: It is recommended by the City Manager and the Human Resources Department that the Council, by resolution, formally appoint Sue Gallagher to the position of City Attorney effective on May 8, 2017, and approve the Employment Agreement - City Attorney and authorize the Mayor to execute said agreement on behalf of the City. It is further recommended that the Council introduce an ordinance establishing the City Attorney’s compensation in the amount of $17,083.34 per month.to waive reading of the text and adoptPass Action details Video Video
17-0294 115.5Appointment of New CAReportREPORT - APPOINTMENT OF CITY ATTORNEY, APPROVAL OF CITY ATTORNEY EMPLOYMENT AGREEMENT AND INTRODUCTION OF ORDINANCE SETTING CITY ATTORNEY COMPENSATION BACKGROUND: The City Council retained Ralph Andersen & Associates to conduct an executive recruitment for the City Attorney position. On March 28, 2017, the City Council announced that it had voted to appoint Sue Gallagher as the City Attorney subject to reaching satisfactory terms and conditions for an employment contract. RECOMMENDATION: It is recommended by the City Manager and the Human Resources Department that the Council, by resolution, formally appoint Sue Gallagher to the position of City Attorney effective on May 8, 2017, and approve the Employment Agreement - City Attorney and authorize the Mayor to execute said agreement on behalf of the City. It is further recommended that the Council introduce an ordinance establishing the City Attorney’s compensation in the amount of $17,083.34 per month.to waive reading of the text and introducePass Action details Video Video
17-0239 116.1368 Yolanda Avenue RezoningPublic HearingPUBLIC HEARING - GASPARINI REZONING - 368 YOLANDA AVENUE - APN 044-072-009 - FILE NO. REZ16-004 BACKGROUND: On February 9, 2017, the Planning Commission unanimously approved Resolution No. 11811 recommending that the Council introduce an ordinance to rezone the property located at 368 Yolanda Avenue from the CG (General Commercial) zoning district to IL (Light Industrial) district to achieve General Plan consistency. RECOMMENDATION: It is recommended by the Planning Commission and the Planning and Economic Development Department that the Council introduce an Ordinance to rezone the property located at 368 Yolanda Ave from CG (General Commercial) to IL (Light Industrial) District consistent with the General Plan.to waive reading of the text and introducePass Action details Video Video
17-0331 117.1Letter of Support AB 297CommunicationLETTER OF SUPPORT AB 297: ALCOHOLIC BEVERAGES: LICENSES: WINE AND FOOD CULTURAL MUSEUM AND EDUCATIONAL CENTER - Provided for information.received and filed  Action details Video Video