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Meeting Name: City Council Agenda status: Final
Meeting date/time: 3/28/2017 1:30 PM Minutes status: Final  
Meeting location: City Hall, Council Chamber 100 Santa Rosa Ave Santa Rosa, CA 95404
Published agenda: Agenda Agenda Published minutes: Minutes Minutes  
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17-0269 12.1CM/Interim CA EvaluationCC- Closed SessionPUBLIC EMPLOYEES - EVALUATION OF PERFORMANCE (Government Code section 54957(b)) Titles: City Manager and Interim City AttorneyNo action was taken by the City Council  Action details Not available
17-0302 12.2Labor Negotiation Closed Session (City Attorney)CC- Closed SessionCONFERENCE WITH LABOR NEGOTIATORS (Government Code Section 54957.6) Agency Designated Representatives: Teresa L. Stricker, Interim City Attorney and Dave Morgan, Ralph Andersen & Associates. Unrepresented Employee: City Attorney.No action was taken by the City Council  Action details Not available
17-0270 12.3Closed Session - City Attorney AppointmentCC- Closed SessionPUBLIC EMPLOYEE APPOINTMENT (Government Code Section 54957) Title: City Attorneyappointed  Action details Not available
17-0314 12.4Closed Session - BurasCC- Closed SessionCONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (Paragraph (1) of subdivision (d) of Government Code Section 54956.9) Name of Case: Mark Buras v. City of Santa Rosa, et al. Court Case No.: Northern District of California Court Case No. C 15-1070 TEHNo action was taken by the City Council  Action details Not available
17-0230 13.1Southeast Greenway Preferred AlternativeCC- Study SessionSOUTHEAST GREENWAY PREFERRED ALTERNATIVE Since 2011, Santa Rosa City Council goals have included acknowledgement and support of the Southeast Greenway planning efforts. In October 2015, the Council initiated a General Plan Amendment and Rezoning, and preparation of an Environmental Impact Report (EIR) for 57 acres of land owned by Caltrans originally planned for an extension of Highway 12. On November 1, 2016, the Planning Commission and Council held a joint session to consider and provide feedback regarding draft guiding principles and three land use and circulation alternatives. The purpose of this session is to present the preferred alternative and solicit feedback from the Planning Commission and City Council to develop the General Plan Amendment, Rezoning and EIR.No action was taken by the City Council  Action details Video Video
17-0193 112.1Amendment to Department Information Technology SupervisorCC- Consent - ResolutionRESOLUTION - AMENDMENT TO SALARY PLAN TO INCREASE SALARY RANGE OF DEPARTMENT INFORMATION TECHNOLOGY SUPERVISOR RECOMMENDATION: It is recommended by the Human Resources Department that the Council, by Resolution, amend the City Classification and Salary Plan to increase the annual salary range of the Department Information Technology Supervisor to a salary range of $86,067.00 - $90,365.00 - $94,884.00 - $99,639.00 - $104,632.00.adopted  Action details Not available
17-0238 112.2Contract Extension - Forms Management ServicesCC- Consent - ResolutionRESOLUTION - CONTRACT EXTENSION - FORMS MANAGEMENT SERVICES RECOMMENDATION: It is recommended by the Finance Department that the Council, by resolution, approve the Third Amendment to Contract F000922 for forms management services for a one-year extension, with a change of product and price for various items, and no increase in contract unit pricing with Werle Enterprises LLC, dba National Document Solutions, Santa Rosa, California, in the amount not to exceed of $40,000.adoptedPass Action details Not available
17-0237 114.12015-16 CAFRCC- ReportREPORT - 2015-16 COMPREHENSIVE ANNUAL FINANCIAL REPORT BACKGROUND: Each year, the City submits its financial records to an independent auditor for review. Collectively those audited financial records are called the Comprehensive Annual Financial Report, or CAFR. A similar report is created for the Housing Authority at the same time. This item formally presents the 2015-16 CAFR and Housing Authority Financial Reports to the City Council, and provides context relative to the audit process, as well as a general outline of the financial reports. RECOMMENDATION: For information only.received and filed  Action details Video Video
17-0290 114.2Award of Sole Mftr Purchase Order for 2017 SUVsCC- ReportREPORT - APPROPRIATION OF FUNDS AND AWARD OF SOLE MANUFACTURER PURCHASE ORDER FOR 2017 FORD POLICE INTERCEPTOR UTILITY SUV’S BACKGROUND: With the impending annexation of the Roseland area, the Police Department has a need for patrol vehicles. The order period for these specialty vehicles is typically from October through March and the vendor needs about 6 months to fulfill the order. Since annexation is expected to happen at the end of 2017 or early 2018, we will not have sufficient time to get the necessary vehicles in place if we miss the current order period. The Transportation & Public Works and Police Departments are requesting a sole manufacturer purchase for three (3) additional Police Department vehicles. RECOMMENDATION: It is recommended by the Finance, Transportation & Public Works, and Police Departments, that the Council, by resolution, (1) appropriate an amount not to exceed $98,613.43 from the General Fund unassigned fund balance; and (2) approve a sole manufacturer award and issuance of a purchase order for three 2017 Ford Police Interceptor Utility SUV’s to Wto waive reading of the text and adoptPass Action details Video Video
17-0149 114.3Designation of a Trail - OakmontCC- ReportREPORT - DESIGNATION OF A RECREATIONAL TRAIL ACROSS THE OAKMONT TREATMENT PLANT PROPERTY BACKGROUND: The Transportation and Public Works and Santa Rosa Water Departments have been working collaboratively to address requests to formalize a bicycle and pedestrian access across the Oakmont Treatment Plant property connecting Channel Drive and Stone Bridge Road. The Oakmont Village Association (OVA) has determined it is in the best interest of their residents to construct a pathway across their property located immediately to the north of the Oakmont Treatment Plant as the connection between the Oakmont Treatment Plant and Stone Bridge Road. In addition, the OVA has agreed to have discussions with the City on designating a public access easement that would encompass their newly constructed pathway for the purpose of allowing both bicycles and pedestrians to cross between Channel Drive and Stone Bridge Road. RECOMMENDATION: It is recommended by the Transportation & Public Works and Santa Rosa Water Departments, that the Council, by resolution, designate a recreational trail across theto waive reading of the text and adoptPass Action details Video Video
17-0292 114.4Prohibition of Outdoor Cultivation of CannabisCC- ReportREPORT - URGENCY ORDINANCE TO IMPOSE TEMPORARY MORATORIUM ON THE OUTDOOR CULTIVATION OF CANNABIS FOR EITHER PERSONAL OR COMMERCIAL PURPOSES BACKGROUND: In an urban setting, the outdoor cultivation of cannabis can create adverse impacts on surrounding neighbors, including odor, security risks and environmental hazards. State law allows local jurisdictions, at their discretion, to regulate, or prohibit entirely, the outdoor cultivation of cannabis, whether for personal use and/or commercial purposes. Over the past year, the Council’s Medical Cannabis Policy Subcommittee has been working with staff and with cannabis industry stakeholders to develop comprehensive policies to regulate medical cannabis businesses within the City limits. The Subcommittee has recognized the potential adverse impacts of outdoor cannabis cultivation and has recommended that the draft policy include a ban on all outdoor growing of cannabis. The draft policy is expected to be released for public review next month. In the interim, state law and the City Code currently permit outdoor cannabis cultivatcontinue  Action details Video Video
17-0282 114.5Website UpdateCC- ReportREPORT - CITY WEBSITE (SRCITY.ORG) REDESIGN PROJECT BACKGROUND: This item will update the Council on the progress of the City Website ( Redesign Project and provide information regarding the design of the new website, updated website features and timing for the launch of the new website. Staff is working with the website design firm to complete and launch the website on April 1, 2017. RECOMMENDATION: It is recommended by the Information Technology Department that the Council, by motion, accept the City Website Redesign Project report.approvedPass Action details Video Video
17-0255 114.6Chief Communications and Intergovernmental Relations OfficerCC- ReportREPORT - AMENDMENT TO THE CITY CLASSIFICATION AND SALARY PLAN TO CREATE THE CLASSIFICATION OF CHIEF COMMUNICATIONS AND INTERGOVERNMENTAL RELATIONS OFFICER BACKGROUND: The City Manager recently identified the need to establish a new classification responsible for developing, coordinating, and managing all of the City’s comprehensive communications, public information, intergovernmental affairs, and governmental relations activities. In consultation with City management and City Council, this critical position will be charged with crafting and executing a strategic Communication Plan for the City to promote the initiatives and priorities of the City of Santa Rosa. This position will serve as the City’s chief communications officer bringing consistency to the City’s written, oral, and multi-media communications with the public, the news media, social media platforms, and City staff. Additionally, this position will be responsible for tracking, reviewing, analyzing and evaluating current and proposed legislative issues at the State and Federal level to determine the potential or real icontinue  Action details Video Video