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Meeting Name: City Council Agenda status: Final
Meeting date/time: 8/29/2017 2:00 PM Minutes status: Final  
Meeting location: City Hall 100 Santa Rosa Ave Santa Rosa, CA 95404
Published agenda: Agenda Agenda Published minutes: Minutes Minutes Spanish Agenda: Not available  
Agenda packet: Not available
Attachments:
File #Ver.Agenda #NameTypeTitleActionResultAction DetailsVideo
17-0778 12.1CVRA - Closed SessionCC- Closed SessionCONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) of Government Code Section 54956.9: one potential case.   Action details Not available
17-0720 16.12017 employee Fund DriveCC- ProclamationPROCLAMATION - 2017 EMPLOYEE FUND DRIVEreceived and filedPass Action details Video Video
17-0783 111.1Draft Minutes 8/8/17CC- MinutesAugust 8, 2017, Regular Meeting.Approved as submitted.  Action details Video Video
17-0756 112.1CCPA Contract ExtensionCC- Consent - MotionRESOLUTION - COMMUNITY CRIME PREVENTION ASSOCIATES CONTRACT EXTENSION RECOMMENDATION: It is recommended by the Office of Community Engagement that the Council, by Resolution: 1) extend the term for the Community Crime Prevention Associates contract from September 1, 2017 through February 28, 2018 to allow time for completion of the new Santa Rosa Violence Prevention Partnership’s Strategic Plan for the period of 2017-2022 and approve the corresponding increase in funding, and 2) authorize the City Manager or designee to approve and execute the amendment with Community Crime Prevention Associates, subject to approval as to form by the City Attorney.approvedPass Action details Not available
17-0678 112.2Cycle VIII CHOICE Grant Program ExtensionCC- Consent - ResolutionRESOLUTION - MEASURE O CYCLE VIII CHOICE GRANT PROGRAM EXTENSION RECOMMENDATION: It is recommended by the Office of Community Engagement that the Council, by resolution: 1) extend the term for Cycle VIII of the CHOICE grant program from September 1, 2017 through December 31, 2017 to allow time for completion of the new Santa Rosa Violence Prevention Partnership’s Strategic Plan for the period of 2017-2022 and approve the corresponding increase in funding, and 2) authorize the City Manager or designee to approve and execute the amendments with CHOICE Cycle VIII funded agencies, subject to approval as to form by the City Attorney.to waive reading of the text and adopt as amendedPass Action details Video Video
17-0753 112.3Amendment 2-Diesel & Unleaded Gas With DeliveryCC- Consent - ResolutionRESOLUTION - CONTRACT AMENDMENT 2 - DIESEL AND UNLEADED GAS WITH DELIVERY RECOMMENDATION: It is recommended by the Finance Department that the Council, by resolution, approve the Second Amendment to General Services Agreement (GSA) #F000649 with Ramos Oil Company, Inc., Sacramento, California, to exercise the final one-year extension option of the Agreement and increase contract compensation by $360,000, for a total amount not to exceed $805,000.adoptedPass Action details Not available
17-0760 112.4Tow Vendor Franchise ExtensionsCC- Consent - ResolutionRESOLUTION - EXTEND TERM OF FRANCHISE AGREEMENT FOR TOW VENDOR OPERATORS FOR A SECOND ONE-YEAR EXTENSION RECOMMENDATION: It is recommended by the Police Department that the Council, by resolution, pursuant to Chapter 6-84.010 of the Santa Rosa City Code, extend the term of the Franchise Agreements for Tow Vendor Operators for a second, one-year extension.adoptedPass Action details Not available
17-0755 112.5A Place to Play Grant ApplicationCC- Consent - ResolutionRESOLUTION - AUTHORIZING SUBMITTAL OF AN OUTDOOR ENVIRONMENTAL EDUCATION FACILITIES GRANT APPLICATION TO THE NATURAL RESOURCES AGENCY OF THE DEPARTMENT OF PARKS AND RECREATION FOR THE IMPROVEMENT OF A PLACE TO PLAY COMMUNITY PARK RECOMMENDATION: It is recommended by the Recreation and Parks Department that the Council, by resolution, authorize the submittal of an application to the Natural Resources Agency of the California Department of Parks and Recreation, Outdoor Environmental Education Facilities Grant for the improvement of A Place to Play Community Park in the amount of $500,000 and further authorize the Director of Recreation and Parks to act as the designated position to submit the application, execute a grant agreement and any amendments, subject to approval as to from by City Attorney, and administer the grant, and to authorize the Chief Financial Officer to increase appropriations in revenue and expenditures by the approved grant award.adoptedPass Action details Not available
17-0758 112.6Contract Award - Pavement PreventiveCC- Consent - MotionMOTION - CONTRACT AWARD - PAVEMENT PREVENTIVE MAINTENANCE 2017 RECOMMENDATION: It is recommended by the Transportation and Public Works Department that the Council, by motion, award Contract No. C02122, Pavement Preventive Maintenance 2017, applying slurry seal coating to five arterial and collector streets, in the amount of $888,748.80 to the lowest responsible bidder, Argonaut Constructors, Inc. of Santa Rosa, California, approve a 15% contract contingency, and authorize a total contract amount of $1,022,061.12.approvedPass Action details Not available
17-0762 112.7HVAC Contract - Add FundsCC- Consent - ResolutionRESOLUTION - CONTRACT - ADD FUNDS - MAINTENANCE AND REPAIR OF HVAC EQUIPMENT RECOMMENDATION: It is recommended by the Water, Transportation and Public Works and Finance Departments that the Council, by resolution, (1) approve the Second Amendment to General Services Agreement (GSA) #F001312 with Alan Troxel, dba Troxel HVAC, Petaluma, California, to add funding to the contract term in the amount of $200,000, for a total amount not to exceed of $389,000 which includes $29,800 in unpaid invoices for miscellaneous repair services performed in excess of the approved not to exceed amount for the period of February 2017 and May 2017 through August 2017 and (2) amend the fiscal year (FY) 2017-18 adopted General Fund Budget in the Transportation and Public Works Department appropriating an additional $200,000 from the General Fund unassigned fund balance.adoptedPass Action details Not available
17-0767 112.8BP Solar Class ActionCC- Consent - ResolutionRESOLUTION - SUBMITTAL OF BP SOLAR CLASS ACTION SETTLEMENT CLAIMS RECOMMENDATION: It is recommended by Santa Rosa Water and Recreation & Parks Department staff that the Council, by resolution, approve the submittal of settlement claims in the BP Solar International, Inc. class action litigation and authorize the Water Department Director and the Recreation & Parks Director, or their designee, to sign the claim forms on behalf of the City.adoptedPass Action details Not available
17-0752 112.9Third Amendment with ChamberCC- Consent - ResolutionRESOLUTION - THIRD AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT F001128 WITH THE SANTA ROSA CHAMBER OF COMMERCE RECOMMENDATION: It is recommended by the Planning and Economic Development Department that the Council, by resolution, approve a Third Amendment to Professional Services Agreement number F001128 with the Santa Rosa Chamber of Commerce for downtown services for the remainder of the 5-year contract established on March 7, 2016 for a total of $113,760, with a not to exceed amount of $190,160.to waive reading of the text and adopt Consent ItemsPass Action details Video Video
17-0703 112.10SJH 1st AmendCC- Consent - ResolutionRESOLUTION - AMENDMENT TO SAMUEL L. JONES HALL HOMELESS SHELTER AGREEMENT RECOMMENDATION: It is recommended by the Housing and Community Services Department that the Council, by resolution, approve the First Amendment to Agreement for the Operation and Use of the Samuel L. Jones Hall Homeless Shelter Year-Round and Winter Shelter Programs with Catholic Charities of the Diocese of Santa Rosa, per Council direction at its meeting on July 11, 2017 to consolidate these programs into a 188-bed year-round housing-focused shelter, and increase the total compensation under the agreement from $572,803 to $1,069,714, utilizing $496,911 of the $600,000 approved as part of the Fiscal Year 2017/2018 budget for the expansion of Housing First homeless services.adoptedPass Action details Not available
17-0770 112.11Assess Lien - 1350 & 1352 Page CtCC- Consent - ResolutionRESOLUTION - ASSESSMENT LIEN AGAINST THE REAL PROPERTY LOCATED AT 1350 & 1352 PAGE COURT, SANTA ROSA, CA 95407 RECOMMENDATION: It is recommended by the Department of Housing and Community Services that the Council, by resolution, approve the special assessment lien in the amount of $1,793.00 against the property located at 1350 & 1352 Page Court for violations of the City Code that remain uncorrected by the responsible parties, Steven Mc Donald, and authorize recording of a lien and placing the assessment on the property tax roll for collection.adoptedPass Action details Not available
17-0803 112.12Ordinance Adoption - Courtside Village PolicyCC- Consent - OrdinanceORDINANCE ADOPTION - APPROVING A REZONING REQUEST TO ALLOW A MODIFICATION TO THE COURTSIDE VILLAGE POLICY STATEMENT TO ALLOW A DENSITY TRANSFER FOR THE DEVELOPMENT OF THE PARK LANE II APARTMENTS, LOCATED AT 1001 DOUBLES DRIVE, ASSESSOR’S PARCEL NO. 035-690-103, FILE NO. MJP14-010 RECOMMENDATION: This ordinance, introduced at the August 15, 2017, Regular Meeting by a 6-0-1 vote (Council Member Combs absent), rezones a modification to the Courtside Village Policy Statement to allow a density transfer for the development of the Park Lane II Apartments, located at 1001 Doubles Drive, Assessor’s Parcel No. 035-690-103, File No. MJP14-010.adoptedPass Action details Not available
17-0776 114.1Solid Waste AgreementCC- ReportREPORT - RESOLUTION APPROVING SOLID WASTE COLLECTION SERVICES AGREEMENT BETWEEN THE CITY OF SANTA ROSA AND RECOLOGY BACKGROUND: The City and North Bay Corporation have had an exclusive franchise agreement in place for the collection of solid waste, organic waste and recyclable materials since 2003. The agreement was last amended in 2010 and expires on December 31, 2017. In September, 2016, City staff held two public meetings to receive public input and feedback regarding collection services in the City. The public expressed a desire for improved recycling and diversions rates, the need for education and outreach from the new collection services provider, improved customer service, and a preference for the selection of a quality services provider rather than the selection of the least expensive provider. On October 20, 2016, the City issued a request for proposals (RFP) for collection services providers for the award of an exclusive franchise agreement in the City of Santa Rosa to commence on January 1, 2018. RECOMMENDATION: It is recommended by the City Manager’s Officeto waive reading of the text and adoptPass Action details Video Video
17-0790 114.2CVRA OptionsCC- ReportREPORT - RESOLUTION - CALIFORNIA VOTING RIGHTS ACT BACKGROUND: The Southwest Voter Registration Education Project (the “Education Project”), through its attorney Kevin Shenkman, has submitted a certified letter challenging the City’s at-large election of council members. The Education Project alleges that racially polarized voting within the City has combined with the City’s at-large election system to impair the ability of Latino voters to elect candidates of their choice or to influence the outcome of an election. The Education Project thus alleges that the City’s at-large election system may violate the California Voting Rights Act, and it threatens litigation if the City does not voluntarily transition to a district-based election system. Attorney Shenkman has submitted similar claims against cities, counties and school districts throughout California. The City Attorney recommends that the Council give direction as to the appropriate response to the allegations. RECOMMENDATION: It is recommended by the City Attorney that Council state its intent to respond to a legal challto waive reading of the text and adoptPass Action details Video Video
17-0810 120.1Upcoming Meetings ListCC- Upcoming MeetingsUPCOMING MEETINGS LISTreceived and filed  Action details Not available