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Please note: this meeting's minutes have not been finalized yet. Actions taken on legislation and their results are not available.
Meeting Name: City Council Agenda status: Final
Meeting date/time: 8/6/2019 2:30 PM Minutes status: Draft  
Meeting location: City Hall, Council Chamber 100 Santa Rosa Avenue Santa Rosa, CA 95404
Published agenda: Agenda Agenda Published minutes: Minutes Minutes  
Agenda packet: Not available
Attachments:
File #Ver.Agenda #NameTypeTitleActionResultAction DetailsVideo
19-0562 13.1PG&E Presentation for Public Safety Power ShutoffCC- Study SessionPG&E PUBLIC SAFETY POWER SHUTOFF PRESENTATION To reduce the chance of accidental fire ignition in certain areas, PG&E has stated that they may de-energize electrical grids or blocks of an area(s) in advance of or during periods of heightened risk conditions. This discussion is going to help the Council and the community better understand the impacts, and how to be better prepared.   Not available Video Video
19-0564 13.2Real Property Asset Tool Application OverviewCC- Study SessionREAL PROPERTY ASSET TOOL APPLICATION AND AFFORDABLE HOUSING MAP OVERVIEW This study session will provide Council with an overview of the Real Property Asset Tool, which categorizes City owned properties, identifies City leases and allows for viewing of related documents as well the Affordable Housing Map, which shows affordable housing locations in Santa Rosa that have been supported by the Housing Authority of the City of Santa Rosa. It is recommended by the Real Estate Manager and Housing and Community Services that Council review the newly developed Real Property Asset Tool and Affordable Housing Map and provide feedback and direction.   Not available Video Video
19-0577 17.1Fire Recovery RebuildCC- Staff BriefingFIRE RECOVERY AND REBUILD UPDATE This will be a standing item on the agenda. No action will be taken except for possible direction to staff.   Not available Video Video
19-0556 110.2.1SCM&CMA/City Selection Letters of InterestCC- Mayor/Council Member ReportThe City Council will, by motion, provide direction to the Mayor regarding letters of interest received for appointment to the following vacancies, which will be made by the Board of Directors of the Sonoma County Mayors’ and Councilmembers’ Association at its meeting on August 8, 2019: (1) Association of Bay Area Governments Executive Board, one position. Two year fixed term. · Jake MacKenzie (Rohnert Park Council Member) (2) Association of Bay Area Governments Executive Board (Alternate), one position. Two year fixed term. · No Letters received.   Not available Video Video
19-0179 111.1Draft Minutes 07/09/2019CC- MinutesJuly 9, 2019, Regular Meeting Minutes.   Not available Video Video
19-0418 111.2Draft Minutes 07/16/2019 SpecialCC- MinutesJuly 16, 2019, Special Meeting Minutes.   Not available Video Video
19-0009 111.3Draft Minutes 07/16/2019 RegularCC- MinutesJuly 16, 2019, Regular Meeting Minutes.   Not available Video Video
19-0593 111.4Draft Minutes 07/23/2019CC- MinutesJuly 23, 2019, Regular Meeting Minutes.   Not available Video Video
19-0541 112.1Colgan Creek Phase II Restoration PlantingCC- Consent - ResolutionRESOLUTION - WAIVER OF COMPETITIVE BIDDING AND APPROVAL OF GENERAL SERVICES AGREEMENT WITH LAGUNA DE SANTA ROSA FOUNDATION FOR COLGAN CREEK PHASE II RESTORATION PLANTING RECOMMENDATION: It is recommended by the Water and Finance Departments that the Council, by resolution: 1) waive competitive bidding pursuant to Section 3-08.100(D) of the City code, and 2) approve General Services Agreement Number F002001 with Laguna de Santa Rosa Foundation, Santa Rosa, California, for Lower Colgan Creek Phase 2 Restoration Planting.   Not available Not available
19-0557 112.2Child Family Community Lease ApprovalCC- Consent - ResolutionRESOLUTION - APPROVAL OF A LEASE AGREEMENT WITH CHILD FAMILY COMMUNITY, INC. ON A PORTION OF CITY OWNED PROPERTY LOCATED AT 1225 FULTON ROAD AND AUTHORIZATION FOR THE CITY MANAGER TO EXECUTE THE LEASE AGREEMENT RECOMMENDATION: It is recommended by the Board of Public Utilities, Water Department and City Real Estate Office that the Council, by resolution, approve the Lease Agreement between the City and Child Family Community, Inc., on a portion of City owned property located at 1225 Fulton Road and authorize the City Manager to execute the Lease Agreement.   Not available Not available
19-0552 112.3TDA Article IV GrantCC- Consent - ResolutionRESOLUTION - TRANSPORTATION DEVELOPMENT ACT ARTICLE IV AND STATE TRANSIT ASSISTANCE CLAIM SUBMITTAL RECOMMENDATION: It is recommended by the Transportation and Public Works Department that the Council, by resolution, authorize the Director of Transportation and Public Works, or his designated representative, to file a claim for the annual Transportation Development Act (TDA) Article IV and State Transit Assistance (STA) funds with the Metropolitan Transportation Commission (MTC) for Fiscal Year 2019/2020 in the estimated amount of $9,627,051.   Not available Not available
19-0540 112.4Relinquishment of Portions of 3rd Street and College Avenue to CaltransCC- Consent - ResolutionRESOLUTION - ACCEPT RELINQUISHED PORTIONS OF 3RD STREET AND COLLEGE AVENUE RIGHTS-OF-WAY FROM CALTRANS RECOMMENDATION: It is recommended by the Transportation and Public Works Department that Council, by resolution, accept relinquished portions of 3rd Street and College Avenue from Caltrans that were either transferred from the City to Caltrans or acquired by Caltrans as part of the US Highway 101 Widening Project and waive the “intention to Relinquish” requirement.   Not available Not available
19-0591 112.5Contract Award – Roof Replacement at Sam Jones Hall (4020 Finley Avenue), Water Pump Station 4 (2260 Sonoma Avenue) and Water Pump Station 13 (801 White Oak Drive)CC- Consent - ResolutionRESOLUTION - CONTRACT AWARD - ROOF REPLACEMENT AT SAM JONES HALL (4020 FINLEY AVENUE), WATER PUMP STATION 4 (2260 SONOMA AVENUE) AND WATER PUMP STATION 13 (801 WHITE OAK DRIVE) - (Continued from July 23, 2019 Regular Meeting) RECOMMENDATION: It is recommended by the Transportation and Public Works Department that the Council, by resolution, award Contract No. 02234., Roof Replacement at Sam Jones Hall (4020 Finley Ave.) Water Pump Station 4 (2260 Sonoma Ave.) and Water Pump Station 13 (801 White Oak Dr.), in the amount of $1,686,960.00 to the Best Value Design-Build Entity, Arntz Builders, Inc. of Petaluma, CA, approve a 30% contract contingency, and authorize a total contract amount of $2,193,048.00. Roof replacement at Sam Jones Hall is funded from the State Homeless Emergency Aid Program (S-HEAP) grant funds. Roof replacements at Water Pump Stations 4 and 13 are funded with Water Department Capital Improvement funds. City General Fund money will be used for a portion of the Sam Jones Hall roof mounted HVAC mechanical unit replacement.   Not available Not available
19-0559 112.6Hopper Lane ApartmentsCC- Consent - ResolutionRESOLUTION - REQUEST FOR SUMMARY VACATION OF FOUR PUBLIC UTILITY EASEMENTS TO RELOCATE FOR THE REBUILD OF THE HOPPER LANE APARTMENTS LOCATED AT 1163 HOPPER AVENUE APN 015-360-055- FILE NO. VAC19-001 RECOMMENDATION: It is recommended by the Planning and Economic Development Department that the Council, by resolution, approve a Summary Vacation of four (4) 15-foot wide Public Utility Easements for Sewer and Water services located on the property of 1163 Hopper Avenue, to accommodate the relocation of the Public Utility Easements on the site to rebuild a portion of the Hopper Lane Apartments, burned in the 2017 Wildfires.   Not available Not available
19-0560 112.7Free Parking Holidays and SundaysCC- Consent - ResolutionRESOLUTION - FREE HOLIDAY PARKING IN PUBLIC GARAGES AND FREE SUNDAY PARKING AT THE 5TH STREET GARAGE AND THE D STREET GARAGE RECOMMENDATION: It is recommended by the Finance Department that the Council, by resolution, approve free holiday parking in the City’s five public garages, approve free Sunday parking at the 5th Street Garage and the D Street Garage, and adopt the Schedule of Parking User Fees.   Not available Not available
19-0561 114.1CAB Strategic PlanCC- ReportREPORT - COMMUNITY ADVISORY BOARD FIVE-YEAR STRATEGIC ROADMAP BACKGROUND: In 2002, Section 10 was added to the City Charter, which stated that Council shall appoint a task force to recommend to the Council approaches to greatly increase citizen and neighborhood participation and responsibility. The Council appointed this task force which developed recommendations for Council’s consideration and created the Community Advisory Board (CAB) through the adoption of Resolution No. 25805 on October 28, 2003. On August 7, 2012, the City Council approved Resolution No. 28174, which established the roles, duties and areas for the CAB per Section 10(b) of the City Charter. The duties and responsibilities established in the Resolution No. 28174 were: 1. Issues of concern to residents of the City (Public Safety and others); 2. Budget Priorities for Capital Improvement Projects; 3. Participation in neighborhood planning meetings; 4. Strengthen public involvement process; 5. Building community; and 6. Public improvements (through the Community Improvement Grant Program). Each duty   Not available Video Video
19-0558 114.2PSA Technical Advisory Services for City Hall CampusCC- ReportREPORT - APPROVAL OF A PROFESSIONAL SERVICES AGREEMENT WITH JONES LANG LASALLE AMERICAS, INC. FOR PUBLIC PRIVATE PARTNERSHIP TECHNICAL ADVISORY SERVICES FOR THE CITY HALL CAMPUS AND AUTHORIZING THE ASSISTANT CITY MANAGER TO EXECUTE THE CONTRACT BACKGROUND: In an effort to address the City Council Goal to bring housing and mixed-use development into the Santa Rosa Downtown core and find a solution to the growing infrastructure and deferred maintenance issues at the City Hall Campus, the City issued a Request for Proposals (RFP) for technical advisory services for the feasibility of a Public- Private Partnership on April 25, 2019 and received seven proposals. The top three Proposers were interviewed and Jones Lang LaSalle Americas, Inc. (JLL) is being recommended to Council as the City’s Technical Advisor. The Professional Services Agreement (PSA) for phase one deliverables, which Council is now being asked to consider, will largely address the financial feasibility of a new City Hall Campus, site analysis, downtown development potential and real estate values for the sum of $350,00   Not available Video Video
19-0578 120.1Upcoming Meetings ListCC- Upcoming MeetingsUPCOMING MEETINGS LIST   Not available Video Video