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Meeting Name: City Council Agenda status: Final
Meeting date/time: 8/27/2019 12:30 PM Minutes status: Final  
Meeting location: City Hall, Council Chamber 100 Santa Rosa Avenue Santa Rosa, CA 95404
Published agenda: Agenda Agenda Published minutes: Minutes Minutes  
Agenda packet: Not available
Attachments:
File #Ver.Agenda #NameTypeTitleActionResultAction DetailsVideo
19-0567 12.1Council Chamber SecurityCC- Closed SessionTHREAT TO PUBLIC SERVICES OR FACILITIES (Government Code Section 54957(a)) Consultation with: Santa Rosa Police Department, Police Chief and Risk Manager.No action was taken by the City CouncilPass Action details Not available
19-0649 12.2Amicus Support - Boise CaseCC- Closed SessionCONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Initiation of litigation pursuant to paragraph (4) of subdivision (d) of Government Code Section 54956.9: one potential case Robert Martin et. al. v. The City of Boise United States Court of Appeals for the Ninth Circuit, Case No. 15-35845 Request for Amicus support for City of Boise’s Petition for Writ of Certiorari to the United States Supreme CourtNo action was taken by the City CouncilPass Action details Not available
19-0617 13.1HAP Study SessionCC- Study SessionHOUSING ALLOCATION PLAN AND COMMERCIAL LINKAGE FEE Study session to review policy options regarding updating the Housing Allocation Plan (“HAP”) and the consideration of a new Commercial Linkage Fee to increase affordable housing production.received and filed  Action details Video Video
19-0633 17.1Fire Recovery RebuildCC- Staff BriefingFIRE RECOVERY AND REBUILD UPDATE This will be a standing item on the agenda. No action will be taken except for possible direction to staff.received and filed  Action details Video Video
19-0638 17.2CDBG-Disaster Recovery Status UpdateCC- Staff BriefingCOMMUNITY DEVELOPMENT BLOCK GRANT - DISASTER RECOVERY (CDBG-DR) STATUS UPDATE Staff will provide the Council with an update on the status of CDBG-DR funds that are being allocated to the City of Santa Rosa by the California Department of Housing and Community Development (HCD).received and filed  Action details Video Video
19-0615 17.3Streets to Creeks CampaignCC- Staff BriefingSTREETS TO CREEKS MULTI-COUNTY CAMPAIGN LAUNCH Santa Rosa, in partnership with ten other local agencies, has teamed up to launch an impressive multi-county multi-media educational campaign to prevent pollution in the Russian River Watershed. Santa Rosa Water will provide an overview of the campaign that focuses on educating residents about one essential fact - only rain should ever go down the storm drain. Neighborhood storm drains are an extension of local creeks and streams; any water, debris, or pollutants that make their way into a storm drain flow untreated to local creeks and eventually into the Russian River. Staff will describe the variety of outreach techniques being deployed to help our community limit pollution and be part of the solution.received and filed  Action details Video Video
19-0646 110.2.1Personnel Board Term AssignmentsCC- AppointmentMOTION - PERSONNEL BOARD TERM ASSIGNMENTS RECOMMENDATION: It is recommended by the City Clerk that the Council, by motion: 1) assign one At-Large appointee to fill the unscheduled vacancy with a term ending December 31, 2020, and by default, assign the remaining two At-Large appointees to the two vacancies with terms ending December 31, 2022; and 2) assign one Labor Representative appointee to fill the Labor Representative vacancy with a term ending December 31, 2020, and by default, assign the remaining appointee to the Labor Representative vacancy with a term ending December 31, 2022.nominatedPass Action details Video Video
19-0646 110.2.1Personnel Board Term AssignmentsCC- AppointmentMOTION - PERSONNEL BOARD TERM ASSIGNMENTS RECOMMENDATION: It is recommended by the City Clerk that the Council, by motion: 1) assign one At-Large appointee to fill the unscheduled vacancy with a term ending December 31, 2020, and by default, assign the remaining two At-Large appointees to the two vacancies with terms ending December 31, 2022; and 2) assign one Labor Representative appointee to fill the Labor Representative vacancy with a term ending December 31, 2020, and by default, assign the remaining appointee to the Labor Representative vacancy with a term ending December 31, 2022.nominatedPass Action details Video Video
19-0632 111.1Draft Minutes 08/06/2019CC- MinutesAugust 6, 2019, Regular Meeting Minutes.Approved as submitted.  Action details Video Video
19-0661 111.2Draft Minutes 08/13/2019CC- MinutesAugust 13, 2019, Regular Meeting Minutes.Approved as submitted.Pass Action details Video Video
19-0622 112.1Contract Award - Accessibility Alterations at Howarth ParkCC- Consent - MotionMOTION - CONTRACT AWARD - ACCESSIBILITY ALTERATIONS AT HOWARTH PARK, 630 SUMMERFIELD ROAD RECOMMENDATION: It is recommended by the Transportation and Public Works Department that the Council, by motion, award Contract No. C02131, Accessibility Alterations at Howarth Park, 630 Summerfield Road, in the amount of $849,077.00 to the lowest responsible bidder, M3 Integrated Services, Inc. of Santa Rosa, California, approve a 10% contract contingency, and authorize a total contract amount of $933,984.70.approvedPass Action details Not available
19-0537 112.2IK Consulting F000600 Amd#4CC- Consent - ResolutionRESOLUTION - FOURTH AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT NUMBER F000600 WITH IK CONSULTING, LLC RECOMMENDATION: It is recommended by the Planning and Economic Development Department and the Information Technology Department that the Council, by resolution, 1) waive the competitive selection procedures in Council Policy 600-01 in the best interests of the City; and 2) approve a Fourth Amendment to Professional Services Agreement Number F000600 with IK Consulting, LLC, Tucson, AZ, to provide continued services for upgrading, enhancing, and supporting the Accela Civic Platform software used by the City for managing permitting, inspections, and code enforcement cases, in the amount of $50,000, for a total contract amount of $447,743.00.adoptedPass Action details Not available
19-0613 112.3BV Second AmendmentCC- Consent - ResolutionRESOLUTION - SECOND AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT NUMBER F01622A WITH BUREAU VERITAS NORTH AMERICA, INC. RECOMMENDATION: It is recommended by the Planning and Economic Development Department that the Council, by resolution, 1) waive the competitive selection procedures in Council Policy 600-01 in the best interests of the City; and 2) approve the Second Amendment to Professional Services Agreement Number F01622A with Bureau Veritas North America, Inc., Atascadero, CA, to increase compensation by $1,409,187 for a total amount not to exceed $10,672,399 for the continuation of post-fire recovery and rebuild services. The increased compensation will be recovered through ongoing fee revenue.adoptedPass Action details Not available
19-0621 112.4First Amendment to GSA with Nick BarbieriCC- Consent - ResolutionRESOLUTION - FIRST AMENDMENT TO GENERAL SERVICES AGREEMENT WITH NICK BARBIERI TRUCKING LLC DBA REDWOOD COAST FUELS RECOMMENDATION: It is recommended by the Finance Department that the Council, by resolution, approve the First Amendment to General Services Agreement (GSA) F001818 with Nick Barbieri Trucking LLC dba Redwood Coast Fuels, Ukiah, California for the purchase and delivery of fuels to various locations throughout the City via bobtail truck to increase compensation by $200,000, for a total amount not to exceed $295,000.adoptedPass Action details Not available
19-0630 112.5MMO/HROD Second amendmentCC- Consent - ResolutionRESOLUTION - APPROVAL OF THE SECOND AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT NO. F001748 WITH HROD, INC. DBA MMO PARTNERS RECOMMENDATION: It is recommended by the City Manager’s Office that the Council, by resolution, approve the Second Amendment to the Professional Services Agreement No. F001748 with HROD, Inc. dba MMO Partners of Washington, DC, increasing time of performance and compensation by $108,000 for a total amount not to exceed $252,000.adoptedPass Action details Not available
19-0616 112.6Chief Assistant City AttorneyCC- Consent - ResolutionRESOLUTION - MOVING THE CLASSIFICATION OF CHIEF ASSISTANT CITY ATTORNEY FROM UNIT 11 - MID-MANAGEMENT CONFIDENTIAL TO UNIT 10 - EXECUTIVE MANAGEMENT RECOMMENDATION: It is recommended by the Human Resources Department and City Attorney’s Office that the Council, by resolution, amend the City Classification and Salary Plan to move the classification of Chief Assistant City Attorney from Unit 11 - Mid-Management Confidential to Unit 10 - Executive Management.adoptedPass Action details Not available
19-0624 112.7Chapter 11-26 Preferential ParkingCC- Consent - OrdinanceORDINANCE ADOPTION SECOND READING - ORDINANCE OF THE COUNCIL OF THE CITY OF SANTA ROSA ADDING CHAPTER 11-26 TO THE SANTA ROSA CITY CODE, AUTHORIZING PREFERENTIAL PARKING IN DESIGNATED AREAS OF SANTA ROSA; AND RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ROSA ADOPTING A REVISED SCHEDULE OF PARKING USER FEES, ADDING A PERMIT RATE FOR PREFERENTIAL PARKING IN DESIGNATED AREAS OF THE WEST END OF SANTA ROSA, EFFECTIVE OCTOBER 1, 2019 RECOMMENDATION: This ordinance, introduced at the August 13, 2019, Regular Meeting by a (5-0-2) vote (Council Members Sawyer and Tibbetts absent), adds Chapter 11-26 Preferential Parking to the City Code to establish an on-street employee permit program; and by resolution, adopts a revised schedule of parking user fees, adding a permit rate for preferential parking in designated areas of the West End of Santa Rosa, effective October 1, 2019.adoptedPass Action details Not available
19-0542 114.1Environmental Permit Signature AuthorityCC- ReportREPORT - DELEGATION OF SIGNATURE AUTHORITY FOR ENVIRONMENTAL PERMITS BACKGROUND: Environmental permits are often required during the design phase of capital improvement projects and regular maintenance activities such as maintenance of creeks, culverts, and bridges. Authorizing staff to apply for and execute these permits could reduce project design timelines and help to expedite maintenance activities on critical infrastructure. RECOMMENDATION: It is recommended by the Transportation and Public Works and Water Departments that Council, by resolution, delegate authority to the Assistant City Manager over Transportation and Public Works and the Director of the Water Department, or their designees, to submit applications, approve and execute environmental permits with California Department of Fish and Wildlife, County of Sonoma, Regional Water Quality Control Board, State Water Resources Control Board, U.S. Army Corps of Engineers, and U.S. Environmental Protection Agency for routine operation and maintenance and for Capital Improvement Program projects.to waive reading of the text and adoptPass Action details Video Video
19-0579 115.1Annual Storm Water AssessmentCC- Public HearingPUBLIC HEARING - PLACEMENT OF ANNUAL STORM WATER ENTERPRISE CHARGES ON THE SONOMA COUNTY PROPERTY TAX ROLL BACKGROUND: The City of Santa Rosa is required under the federal Clean Water Act to obtain and comply with a National Pollutant Discharge Elimination System (NPDES) and Waste Discharge Requirements for Discharges from the Municipal Separate Storm Sewer Systems (Storm Water Permit). To comply with permit requirements and to control and reduce flooding, property damage, erosion, and storm water quality degradation in the City, the Council, in 1996, added Title 16 to the City Code, which created a Storm Water Enterprise and Utility (“Storm Water Enterprise”) as an agency of the City. Under Title 16, the City Council is authorized to prescribe and collect charges (special assessments) for the services and facilities of the enterprise. The Council’s intention to collect the Storm Water Enterprise charges on the Sonoma County Property Tax Roll was stated in Resolution 22880, which levied the annual charges. RECOMMENDATION: It is recommended by the Water Department that Councito waive reading of the text and adoptPass Action details Video Video
19-0619 115.25310 Funds Grant ApplicationCC- Public HearingPUBLIC HEARING - RESOLUTION AUTHORIZING FILING A GRANT APPLICATION FOR FEDERAL TRANSIT ADMINISTRATION SECTION 5310 FUNDS FOR PURCHASE OF REPLACEMENT ADA PARATRANSIT AND SENIOR COMMUNITY VEHICLES BACKGROUND: Santa Rosa CityBus seeks to apply for Federal Transit Administration (FTA) Section 5310 funds to purchase ADA and senior community vehicles. The application requires a board resolution authorizing application along with a public hearing that verifies that there are no other non-profit agencies readily available to provide similar paratransit services to eligible individuals in our service area. RECOMMENDATION: It is recommended by the Transportation and Public Works Department that the Council: 1) hold a public hearing to receive public comment and to determine whether any private non-profit is readily available to provide paratransit services within the City; and, 2) by resolution, authorize the City Manager or his designee to execute and file a grant application with the California Department of Transportation (Caltrans) under Federal Transit Act Section 5310 (FTA C 9070.1to waive reading of the text and adoptPass Action details Video Video
19-0620 115.3Transit Advertising Program and RatesCC- Public HearingPUBLIC HEARING - TRANSIT ADVERTISING PROGRAM AND RATES BACKGROUND: The Transportation and Public Works Department, Transit Division is preparing to launch an Advertising Program. The program will begin with the sale of ad space on the rear of buses and paratransit vehicles only, and in the future incorporate the sale of space on the sides of the vehicles and on bus shelters. In developing the Transit Advertising Rates, staff conducted a survey of the local advertising market and consulted with regional transit agencies that sell advertising on their facilities. The Transit Division intends to launch its Advertising Program this fall with the proposed Transit Advertising Rates. RECOMMENDATION: It recommended by the Transportation and Public Works Department that the Council, by resolution, adopt the proposed Transit Advertising Rates and authorize the Transit Division to begin selling advertising space on the exterior of vehicles in the Santa Rosa CityBus and Paratransit fleets.to waive reading of the text and adoptPass Action details Video Video
19-0563 120.1Upcoming Meetings ListCC- Upcoming MeetingsUPCOMING MEETINGS LISTreceived and filed  Action details Not available