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Please note: this meeting's minutes have not been finalized yet. Actions taken on legislation and their results are not available.
Meeting Name: Housing Authority Agenda status: Final
Meeting date/time: 2/25/2019 1:30 PM Minutes status: Draft  
Meeting location: Council Chamber, City Hall 100 Santa Rosa Avenue Room 11, Santa Rosa
Published agenda: Agenda Agenda Published minutes: Not available  
Agenda packet: Not available
Attachments:
File #Ver.Agenda #NameTypeTitleActionResultAction DetailsVideo
19-009HA 13.1Election of OfficersHA- Agenda ItemREPORT - REPORT ON NOMINATION AND ELECTION OF OFFICERS BACKGROUND: The Housing Authority Bylaws which were adopted on July 27, 2015 contains updates to Section 2.04 Election of Officers, which postpones the annual election of officers to the next regular meeting of the Authority following City Council appointments to the Authority Board for the new calendar year. The former Chair and Vice Chair were not re-appointed following the February 12, 2019 Council meeting, and therefore will not be seated as commissioners at the regular meeting. After consultation with the City Attorney and City Clerk, it was decided in this instance the Executive Director would call the meeting to order, perform roll call attendance and the first order of business for the Authority would be to elect their officers. RECOMMENDATION: The Department of Housing and Community Services recommends that the Housing Authority by motion, elect a Chair and Vice-Chair to preside for the next calendar year with the term of office commencing on February 25, 2019.   Not available Not available
19-010HA 15.1Preliminary Agenda DiscussionHA- Agenda ItemDISCUSSION AND POSSIBLE MOTION TO DETERMINE IF THE HOUSING AUTHORITY WILL DIRECT STAFF TO DEVELOP PRELIMINARY HOUSING AUTHORITY AGENDAS NINE DAYS IN ADVANCE OF THE HOUSING AUTHORITY MEETING BACKGROUND: At the regular meeting of September 24,2018 there was a motion and a second top consider a Preliminary Agenda. On October 22,2018, the Housing Authority voted to place a discussion and possible motion on Preliminary Housing Authority Agenda at a future meeting. On November 26, 2018 the Housing Authority made a motion to direct staff to gather more information regarding the amount of time and costs associated with establishing a preliminary agenda. This item allows the Housing Authority Commissioners to continue the discussion, understand the purpose and expectations, and consider a motion to direct staff to develop a system and provide the Housing Authority Agenda to Commission members nine (9) days in advance of the meeting mirroring City Council Preliminary Agendas. The agenda packet, with staff report, and attachments will follow the regulatory deadline of 72 hours prior to a reg   Not available Not available
19-200HA 16.1AFFORDABLE HOUSING MAPPINGHA- Study SessionAFFORDABLE HOUSING MAPPING BACKGROUND: Demonstration of the Affordable Housing Mapping project that is being developed by staff from the Departments of Housing and Community Services and I.T.   Not available Not available
19-201HA 16.2FY 2019/2020 Budget Process and Public InputHA- Study SessionFY 2019/20 BUDGET PROCESS AND PUBLIC INPUT BACKGROUND: Early each year, the Housing Authority holds a study session to obtain feedback and comments from the Housing Authority Commissioners and public regarding the annual budget process. Staff will provide an overview of the budget process timeline and anticipated trends for the coming year.   Not available Not available
18-612HA 18.1September 24, 2018 MinutesHA- MinutesSEPTEMBER 24, 2018 - DRAFT MEETING MINUTES   Not available Not available
18-613HA 18.2October 22, 2018 MinutesHA- MinutesOCTOBER 22, 2018 - DRAFT MEETING MINUTES   Not available Not available
19-600HA 18.3 HA- MinutesNOVEMBER 26, 2018 - DRAFT MEETING MINUTES   Not available Not available
19-300HA 111.1FY18/19 Q2 BudgetHA- Communication ItemFY 2018/19 QUARTER 2 FINANCIAL REPORT - Provided for information.   Not available Not available
19-301HA 111.2Monthly Activities ReportHA- Communication ItemMONTHLY ACTIVITIES REPORT - Provided for information.   Not available Not available
19-803HA 112.1NOFA Round 2HA- ReportREPORT - 2018 NOTICE OF FUNDING AVAILABILITY - ROUND 2 FUNDING RECOMMENDATIONS: (1) CONDITIONAL FURTHER ADVANCE COMMITMENT IN THE AMOUNT OF $285,000.00 TO COMMUNITY HOUSING SONOMA COUNTY FOR HEARN VETERANS VILLAGE, 2149 WEST HEARN AVENUE AND (2) CONDITIONAL LOAN COMMITMENT IN THE AMOUNT OF $200,000 TO DANCO COMMUNITIES FOR BOYD STREET APARTMENTS, 811 BOYD STREET BACKGROUND: In response to a Notice of Funding Availability (“NOFA”) issued July 26, 2018, announcing approximately $4.1 million of federal and local funds for affordable housing, the Housing Authority received 11 applications requesting almost $22 million. On October 22, 2018, the Housing Authority approved funding for two projects totaling $3.7 million and deferred consideration of additional commitments for remaining funds. On December 12, 2018, the NOFA Ad Hoc Committee and staff reviewed the remaining nine applications and selected four for further consideration of the remaining NOFA funds. One applicant declined to be further considered stating that the remaining funds would be insufficient to finance the project.   Not available Not available
19-801HA 112.2Adoption of Annual PHA PlanHA- ReportREPORT - ADOPTION OF ANNUAL PUBLIC HOUSING AGENCY PLAN AND FIVE-YEAR PUBLIC HOUSING AGENCY PLAN BACKGROUND: The Quality Housing and Work Responsibility Act of 1998 requires any housing authority that administers the Section 8 Housing Choice Voucher program to adopt a Public Housing Agency (PHA) Plan with two components: The Five-Year PHA Plan and Annual PHA Plan updates. The City of Santa Rosa Housing Authority submitted its last Five-Year plan in 2014 for 2014-2019; the current plans are an Annual PHA Plan for Fiscal Year 2019-2020 and a Five-Year plan for Fiscal Years 2019-2024. The PHA Plans must be presented at a public meeting and be reviewed by a local Resident Advisory Board (RAB), and any comments by the RAB must be submitted with the PHA plans. The RAB requirement for the City of Santa Rosa is satisfied by the service of Tenant Commissioners on the Santa Rosa Housing Authority who represent the interests of those served by the Section 8 Housing Choice Voucher program. Adoption of the PHA Plan appoints any and all Housing Authority commissioners who are also Housing Cho   Not available Not available