Due to the provisions of the Governor's Executive Orders N-25-20 and N-29-20 which suspend certain requirements of the Brown Act, and the order of the Health Officer of the County of Sonoma to shelter in place to minimize the spread of COVID-19, until further notice the City Council will be using Zoom Webinars to host City Council Meetings. Virtual public participation will be outlined on City Council Agendas.  Go to srcity.org/VirtualParticipation for more information on virtual meeting public participation.
 
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Please note: this meeting's minutes have not been finalized yet. Actions taken on legislation and their results are not available.
Meeting Name: City Council Agenda status: Final
Meeting date/time: 10/13/2020 2:30 PM Minutes status: Draft  
Meeting location: City Hall, Council Chamber 100 Santa Rosa Avenue Santa Rosa, CA 95404
Published agenda: Agenda Agenda Published minutes: Not available  
Agenda packet: Not available
Attachments:
File #Ver.Agenda #NameTypeTitleActionResultAction DetailsVideo
20-0809 12.1Closed SessionCC- Closed SessionCONFERENCE WITH LABOR NEGOTIATORS (CONTINUED FROM THE SEPTEMBER 29, 2020, REGULAR MEETING) (Government Code Section 54957.6) Agency Designated Representatives: Alan Alton, Interim Chief Financial Officer, Amy Reeve, Human Resources Director, Jeremia Mills, Employee Relations Manager and Jeff Berk, Chief Assistant City Attorney. Employee Organizations: Santa Rosa Firefighters Association - Local 1401 (representing City Employee Unit 2); Operating Engineers Local 3, Maintenance and Utility System Operators (Employee Units 3 and 16); Santa Rosa City Employees Association (Employee Units 4, 6, 7); Santa Rosa Police Officers Association, (Employee Unit 5); Service Employees International Union Local 1021, (Employee Units 8 and 14); Public Safety Management Association (Employee Unit 9); Executive Management (Employee Unit 10); Middle Management (Employee Unit 11); Confidential (Employee Unit 12); Mechanics (Employee Unit 13); City Attorney (Employee Unit 15); Santa Rosa City Attorneys’ Association (Employee Unit 17), Santa Rosa Management Association (Employee Unit 18).   Not available Not available
20-0770 13.1CityBus Fare Policy OptionsCC- Study SessionCITYBUS FARE POLICY OPTIONS At this study session, staff will present options for expanding discounted and unlimited access fare programs to increase ridership on the CityBus system and support community and transit system recovery from the COVID-19 pandemic, and seek Council feedback and direction.   Not available Not available
20-0783 17.1COVID-19 RESPONSE UPDATECC- Staff BriefingCOVID-19 RESPONSE UPDATE This will be a standing item on the agenda. No action will be taken except for possible direction to staff.   Not available Not available
20-0785 17.2COMMUNITY EMPOWERMENT UPDATECC- Staff BriefingCOMMUNITY EMPOWERMENT PLAN UPDATE This will be a standing item on the agenda. No action will be taken except for possible direction to staff.   Not available Not available
20-0805 112.1HROD third amendmentCC- Consent - MotionRESOLUTION - APPROVAL OF THE THIRD AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT NUMBER F001748 WITH HROD, INC. DBA MMO (CONTINUED FROM THE SEPTEMBER 29, 2020, REGULAR MEETING) RECOMMENDATION: It is recommended by the City Manager’s Office that the Council, by resolution, approve the Third Amendment to Professional Services Agreement Number F001748 with HROD, Inc. dba MMO Partners of Washington, DC, extending time of performance through September 30, 2021 and increasing compensation by $108,000 for a total amount not to exceed $360,000 for continued assistance with federal advocacy to secure federal funding for recovery.   Not available Not available
20-0806 112.2First Amendment to PSA F002144 - PlaceworksCC- Consent - ResolutionRESOLUTION - FIRST AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT F002144 WITH PLACEWORKS (CONTINUED FROM THE SEPTEMBER 29, 2020, REGULAR MEETING) RECOMMENDATION: It is recommended by the Planning and Economic Development Department that the Council, by resolution, approve the First Amendment to Professional Services Agreement F002144 with PlaceWorks to modify the 2050 General Plan Update Scope of Services to include a Greenhouse Gas Reduction Strategy and to increase Compensation by $99,909 for this additional service, for a total contracted amount not to exceed $2,599,909.   Not available Not available
20-0807 112.3Collection of Assessments for Sonoma County Tourism Business Improvement AreaCC- Consent - ResolutionRESOLUTION - ADMINISTRATIVE AGREEMENT FOR COLLECTION OF ASSESSMENTS FOR SONOMA COUNTY TOURISM BUSINESS IMPROVEMENT AREA, RETROACTIVE TO JULY 1, (CONTINUED FROM THE SEPTEMBER 29, 2020, REGULAR MEETING) RECOMMENDATION: It is recommended by the Planning and Economic Development Department that the Council, by resolution: 1) approve the Administrative Agreement for Collection of Assessments for Sonoma County Tourism Business Improvement Area, retroactive to July 1, 2019; 2) authorize the remittance of any assessment funds collected from Santa Rosa lodging establishments but not remitted between July 2019 and September 2020; and 3) authorize the City Manager to execute the Administrative Agreement.   Not available Not available
20-0759 112.4Contract Award - Pacific Ave ReconstructionCC- Consent - MotionMOTION - CONTRACT AWARD - PACIFIC AVENUE RECONSTRUCTION - HUMBOLDT STREET TO MONTECITO AVENUE RECOMMENDATION: It is recommended by the Transportation and Public Works Department that the Council, by motion, award Contract No. C00661, Pacific Avenue Reconstruction - Humboldt Street to Montecito Avenue, in the amount of $5,070,148.00 to the lowest responsible bidder, Argonaut Constructors, Inc., of Santa Rosa, California, approve a 10% contract contingency, and authorize a total contract amount of $5,577,162.80.   Not available Not available
20-0763 112.5Bay Area Healthy Transit PlanCC- Consent - ResolutionRESOLUTION - BAY AREA HEALTHY TRANSIT PLAN RECOMMENDATION: It is recommended by the Transportation and Public Works Department that the Council, by resolution, support implementation of the Riding Together: Bay Area Healthy Transit Plan, which includes monthly reporting from City staff on Santa Rosa CityBus’s performance in implementing the baseline metrics set forth in the plan.   Not available Not available
20-0796 112.6Waiver of Competitive Bid for Contract Change Order #1 F002167 Installation of Needlepoint Bipolar Ionization Air Purification SystemCC- Consent - ResolutionRESOLUTION - WAIVER OF COMPETITIVE BID FOR CONTRACT CHANGE ORDER #1 F002167 INSTALLATION OF NEEDLEPOINT BIPOLAR IONIZATION AIR PURIFICATION SYSTEM RECOMMENDATION: It is recommended by the Transportation and Public Works Department and Water Department that the Council, by resolution, 1) waive competitive bidding pursuant to section 3-44-080 of the City Code; 2) approve and authorize the City Manager or his designee to execute Change Order #1 and any necessary related documents under Contract Number F002167 with Matrix HG, Inc., of Concord, CA to expand the scope of work for the installation of Global Plasma Solutions Needlepoint Bipolar Ionization Air Purification Systems and to increase the contract amount by $303,699 for a total not to exceed amount of $592,496; and 3) appropriate $514,958 from General Fund reserves for the project.   Not available Not available
20-0768 112.7Clipper Start Pilot ProgramCC- Consent - ResolutionRESOLUTION - AUTHORIZATION TO PARTICIPATE IN THE CLIPPER START LOW-INCOME TRANSIT FARE SUBSIDY PILOT PROGRAM RECOMMENDATION: It is recommended by the Transportation and Public Works Department that the Council, by resolution, 1) authorize participation in the Clipper START Pilot Program, at a 20% discount rate for adult single-ride fares through January 15, 2022; 2) request that the Metropolitan Transportation Commission program funds of $102,420 for the proposed “Clipper START Pilot” project to cover 50% of the lost fare revenue; and 3) authorize the City Manager or his designee to negotiate, prepare and/or execute any necessary documents related to the Clipper START Program, including to submit to Metropolitan Transportation Commission, the Sonoma County Transportation Authority, and/or such other agencies as may be appropriate.   Not available Not available
20-0579 112.8Distance Learning Grant AuthCC- Consent - MotionRESOLUTION - ACCEPTANCE OF POST DISTANCE LEARNING GRANT PROGRAM FUNDING RECOMMENDATION: It is recommended by the Police Department that the Council, by resolution, 1) accept $335,811.86 in grant award funds from the Commission on Peace Officer Standards and Training; 2) authorize the Chief of Police and City Manager to execute the Certification of Assurance of Compliance; 3) authorize the Chief of Police to execute all necessary documents related to the grant, including the Grant Award Face Sheet; and 4) appropriate the amount of the grant award.   Not available Not available
20-0774 112.9NOAA Weather Alert RadiosCC- Consent - ResolutionRESOLUTION - BID AWARD - MIDLAND RADIOS CORPORATION - PUBLIC ALERT CERTIFIED NOAA WEATHER ALERT RADIOS RECOMMENDATION: It is recommended by the Fire and Finance Departments that the Council, by resolution, approve a purchase order to Midland Radios Corporation, Kansas City, MO for the purchase of Midland WR120 Public Alert Certified NOAA Weather Alert Radios in an amount not to exceed $323,992.48.   Not available Not available
20-0769 112.10Third Amendment to GSA with Stroupe Petroleum Maintenance, Inc.CC- Consent - ResolutionRESOLUTION - THIRD AMENDMENT TO GENERAL SERVICES AGREEMENT F001613 WITH STROUPE PETROLEUM MAINTENANCE, INC. RECOMMENDATION: It is recommended by the Finance Department that the Council, by resolution, approve the Third Amendment to General Services Agreement Number F001613 to increase compensation and extend the Agreement with Stroupe Petroleum Maintenance, Inc., Santa Rosa, California for fuel station testing, inspection, maintenance and repair for an additional one-year term and increase compensation by $120,000, for a total not to exceed $340,000.   Not available Not available
20-0771 112.112020 Conflict of Interest CodeCC- Consent - ResolutionRESOLUTION - ADOPTING AMENDED CONFLICT OF INTEREST CODE RECOMMENDATION: It is recommended by the City Clerk that the Council, by resolution, adopt an amended Conflict of Interest Code for designated positions in the City of Santa Rosa as required by the Political Reform Act to be done biennially in even-numbered years.   Not available Not available
20-0779 112.12El Crystal MHP Demand Fee DeferralCC- Consent - ResolutionRESOLUTION - APPROVAL OF A FEE DEFERRAL AND AGREEMENT TO PAY WATER DEMAND FEES BETWEEN EL CRYSTAL MOBILE HOME PARK AND THE CITY OF SANTA ROSA RECOMMENDATION: It is recommended by the Board of Public Utilities and the Water Department that the Council, by resolution, approve a Fee Deferral and Agreement to Pay Water Demand Fees with El Crystal Mobile Home Park (MHP), LLC and authorize the Director of the Water Department to sign the Fee Deferral and Agreement to Pay Water Demand Fees.   Not available Not available
20-0773 114.1FOURTH AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT F001622A WITH BUREAU VERITAS NORTH AMERICA, INCCC- ReportREPORT - FOURTH AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT F001622A WITH BUREAU VERITAS NORTH AMERICA, INC., ATASCADERO, CA, WAIVING THE COMPETITIVE SELECTION PROCESS PER COUNCIL POLICY 600-01, EXTENDING THE TERM OF THE AGREEMENT, AND INCREASING COMPENSATION BY $1,000,000 FOR A TOTAL NOT TO EXCEED AMOUNT OF $14,717,399 FOR POST-FIRE RECOVERY AND REBUILD SERVICES BACKGROUND: Since December 2017, staff from the City of Santa Rosa and Bureau Veritas North America, Inc. have provided a variety of permit processing, plan check and inspection services for the repair and reconstruction activities associated with the Tubbs Fire. Over 2,300 permits have been processed to date, resulting in approximately 85,000 inspections. With approximately 600 outstanding parcels in the rebuild area, the proposed Fourth Amendment will extend the term of the Agreement and increase the budget associated with the Professional Service Agreement with Bureau Veritas to continue providing the appropriate staffing levels to meet commitments associated with plan review and inspection turnaround times. RECOMM   Not available Not available
20-0772 114.2Disaster Recovery Multifamily Housing Program and an Allocation of FundingCC- ReportREPORT - AUTHORIZATION TO EXECUTE A GRANT AGREEMENT AND ANY AMENDMENTS THERETO WITH THE CALIFORNIA DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT FOR THE COMMUNITY DEVELOPMENT BLOCK GRANT - DISASTER RECOVERY MULTIFAMILY HOUSING PROGRAM AND AN ALLOCATION OF FUNDING BACKGROUND: In response to the 2017 wildfires, the State of California Department of Housing and Community Development (HCD) has allocated up to $38,469,772 in Community Development Block Grant - Disaster Recovery (CDBG-DR) funds to Santa Rosa as part of their Disaster Recovery Multifamily Housing Program(DR-MHP). To access these funds, the City Council must authorize execution of a Master Standard Agreement with HCD, and approve an allocation of funding. By delegating DR-MHP Program oversight to the Housing Authority of the City of Santa Rosa, which oversees all other affordable housing programs for the City, the program will benefit from the Housing Authority’s experience and program knowledge, with input from a joint City-Council and Housing Authority Ad-Hoc Review Committee. RECOMMENDATION: It is recommended by    Not available Not available
20-0760 115.1Downtown Station Area Specific Plan and Final Subsequent EIRCC- Public HearingPUBLIC HEARING - DOWNTOWN STATION AREA SPECIFIC PLAN AND FINAL SUBSEQUENT ENVIRONMENTAL IMPACT REPORT BACKGROUND: This project includes an update of the Downtown Station Area Specific Plan consisting of goals, policies, standards, guidelines, and diagrams to guide the future development of the Planning Area. RECOMMENDATION: It is recommended by the Planning Commission that the Council, by two resolutions: 1) certify the Final Subsequent Environmental Impact Report; 2) approve the Mitigation and Monitoring Program and CEQA Findings of Fact; 3) approve General Plan Amendments; and 4) adopt the Downtown Station Area Specific Plan.   Not available Not available
20-0787 120.1Upcoming Meetings ListCC- Upcoming MeetingsUPCOMING MEETINGS LIST   Not available Not available