Due to the provisions of the Governor's Executive Orders N-25-20 and N-29-20 which suspend certain requirements of the Brown Act, and the order of the Health Officer of the County of Sonoma to shelter in place to minimize the spread of COVID-19, until further notice the City Council will be using Zoom Webinars to host City Council Meetings. Virtual public participation will be outlined on City Council Agendas.  Go to srcity.org/VirtualParticipation for more information on virtual meeting public participation.
 
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Please note: this meeting's minutes have not been finalized yet. Actions taken on legislation and their results are not available.
Meeting Name: City Council Agenda status: Final
Meeting date/time: 11/17/2020 1:30 PM Minutes status: Draft  
Meeting location: City Hall, Council Chamber 100 Santa Rosa Avenue Santa Rosa, CA 95404
Published agenda: Agenda Agenda Published minutes: Not available  
Agenda packet: Not available
Attachments:
File #Ver.Agenda #NameTypeTitleActionResultAction DetailsVideo
20-0814 12.1City Manager EvaluationCC- Closed SessionPUBLIC EMPLOYEE - EVALUATION OF PERFORMANCE (Government Code section 54957(b)) Title: City Manager   Not available Not available
20-0879 13.1Public Input for use of PG&E Settlement FundsCC- Study SessionREPORT ON PUBLIC INPUT FOR USE OF PG&E SETTLEMENT FUNDS It is recommended by the Finance Department that the City Council hold a Study Session to receive a report on the public input for the use of the PG&E settlement funds.   Not available Not available
20-0867 17.1COVID-19 RESPONSE UPDATECC- Staff BriefingCOVID-19 RESPONSE UPDATE This will be a standing item on the agenda. No action will be taken except for possible direction to staff.   Not available Not available
20-0869 17.2COMMUNITY EMPOWERMENT UPDATECC- Staff BriefingCOMMUNITY EMPOWERMENT PLAN UPDATE This will be a standing item on the agenda. No action will be taken except for possible direction to staff.   Not available Not available
20-0907 17.3GLASS FIRE UPDATECC- Staff BriefingGLASS FIRE UPDATE This will be a standing item on the agenda. No action will be taken except for possible direction to staff.   Not available Not available
20-0848 112.1Adoption of MOU Extension AgreementsCC- Consent - ResolutionRESOLUTION - ADOPTION OF MEMORANDUM OF UNDERSTANDING EXTENSION AGREEMENT UNITS 3, 4 ,6, 7, 8, 13, 14, 17,18 EFFECTIVE JULY 1, 2020 THROUGH JUNE 30, 2021 RECOMMENDATION: It is recommended by the Human Resources Department and the City Manager’s Office that the Council, by seven (7) separate resolutions, adopt Extension Agreements between the City of Santa Rosa for and on behalf of, employee Bargaining Units 3, 4, 8, 13, 14, 17, and 18, extending the Memorandum of Understanding by one (1) year to be effective July 1, 2020 through June 30, 2021. Unit 3 - Maintenance, represented by the Operating Engineers, Local 3 (OE3) Units 4 - Support Services, 6 - Professional, and 7 - Technical, represented by the International Brotherhood of Teamsters (IBT) Local Union Number 856 Unit 8 - Transit, represented by SEIU Local 1021 Unit 13 - Mechanics, represented by OE3 Unit 14 - Police Civilian Technical, represented by SEIU Local 1021 Unit 17 - Santa Rosa Attorneys Association, in affiliation with the International Brotherhood of Teamsters (IBT) Local Union Number 856 Unit 18 - Santa Rosa Managem   Not available Not available
20-0864 112.2Authorize Straight-Time OvertimeCC- Consent - ResolutionRESOLUTION - AMENDING THE CITY OF SANTA ROSA SALARY AND COMPENSATION PLAN TO AUTHORIZE STRAIGHT-TIME OVERTIME FOR ALL EXEMPT CITY EMPLOYEES DURING ACTIVATION OF THE EMERGENCY OPERATIONS CENTER RECOMMENDATION: It is recommended by the City Manager, Human Resources Director, and Chief Financial Officer that the Council, by resolution, approve an amendment to the City’s Salary and Compensation Plan to allow payment of straight-time overtime to exempt City employees for hours worked beyond the normally scheduled 40 hours in a workweek, for any activation of the Emergency Operations Center caused by, but not limited to, such conditions as fire, flood, storm, mudslides, torrential rain, wind, earthquake, drought, or other causes.   Not available Not available
20-0861 112.3Amendment to Cooperative Agreement - Caltrans and City of Santa RosaCC- Consent - ResolutionRESOLUTION - AMENDMENT TO COOPERATIVE AGREEMENT BETWEEN THE STATE OF CALIFORNIA AND THE CITY OF SANTA ROSA FOR THE HEARN AVENUE INTERCHANGE AT HIGHWAY 101 PROJECT RECOMMENDATION: It is recommended by the Transportation and Public Works Department that Council, by resolution, approve the Amendment No. 1 to Cooperative Agreement No. 04-2600-A1 between the State of California and the City of Santa Rosa for Quality Management Assessment during the preparation of the project plans, specifications and estimate; right-of-way support; and right-of-way acquisition for the Hearn Avenue Interchange at Highway 101 Project.   Not available Not available
20-0874 112.4Standardization of Battery Backup Systems for City of Santa Rosa Traffic SignalsCC- Consent - ResolutionRESOLUTION - STANDARDIZATION OF BATTERY BACKUP SYSTEMS FOR CITY OF SANTA ROSA TRAFFIC SIGNAL SYSTEMS RECOMMENDATION: It is recommended by the Transportation and Public Works Department that Council, by resolution, 1) approve a standardization for battery backup systems manufactured by Alpha Technologies Limited, of Burnaby, British Columbia, Canada, Clary Corporation, of Monrovia, California, or ZincFive Inc., of Tualatin, Oregon, for all new traffic signal system installations as well as the retrofitting of 175 of the city’s 214 current traffic signals; 2) authorize the City Manager or his designee to negotiate for and purchase such standardized battery backup systems in an amount not to exceed $1,418,850 through a period ending December 2021; and 3) authorize the Purchasing Agent to issue purchase orders for the purchase of battery backup systems in conformance with this resolution.   Not available Not available
20-0837 112.5Add Contingency to GSA F002071 HVAC Maintenance and Repair ServicesCC- Consent - ResolutionRESOLUTION - AUTHORIZATION TO AMEND GENERAL SERVICES AGREEMENT F002071 HVAC MAINTENANCE AND REPAIR SERVICES RECOMMENDATION: It is recommended by the Transportation and Public Works and Finance Departments that the Council, by resolution, authorize the City Manager or his designee to negotiate and amend General Services Agreement Number F002071 with Matrix HG, Inc., Novato, California for HVAC Maintenance and Repair Services in an amount not-to-exceed $150,000, bringing the not-to-exceed amount under the Agreement to $362,842.84 if the additional funding is utilized.   Not available Not available
20-0944 1 Late Correspondence (Uploaded 11-16-2020)CC- CommunicationLATE CORRESPONDENCE - Provided for information.   Not available Not available
20-0877 114.1Proterra Electric BusesCC- ReportREPORT - APPROVE PURCHASE OF BATTERY ELECTRIC BUSES AND SELECTED COMPONENTS FROM PROTERRA, INC USING STATE COOPERATIVE PURCHASING CONTRACT BACKGROUND: Staff seeks approval of a purchase of four 40-foot battery-electric transit buses and selected components from Proterra Inc using the California Department of General Services State Cooperative Purchasing Contract (SCPC). The buses will be purchased using two competitive grant awards from the Federal Transit Administration’s 5339 Buses and Bus Facilities Program, as well as local match from the Transit Division’s Transportation Development Act (TDA) Article VI funds. RECOMMENDATION: It is recommended by the Transportation and Public Works Department that the Council, by resolution: 1) approve the Cooperative Procurement purchase under the California Department of General Services State Cooperative Purchase Contract 1-19-23-17C of four 40-foot battery-electric transit buses and selected components from Proterra Inc, Burlingame, California; 2) authorize the Purchasing Agent to issue a purchase order to Proterra Inc in an amount no   Not available Not available
20-0913 114.2CM 4th Amendment to Employment Contract ReportCC- ReportREPORT - APPROVAL OF AMENDMENT NO. 4 TO CITY MANAGER’S EMPLOYMENT AGREEMENT AND INTRODUCTION OF ORDINANCE TO INCREASE THE COMPENSATION OF THE CITY MANAGER BY PROVIDING, EFFECTIVE JULY 7, 2019, (1) A 2.5% COST OF LIVING SALARY ADJUSTMENT, AND (2) AN INCREASE IN CONTRIBUTION BY THE CITY FOR THE 2019-2020 FISCAL YEAR IN AN AMOUNT EQUAL TO 0.25% OF BASE WAGE TO THE CITY MANAGER’S RETIREE HEALTH SAVINGS PLAN, FOR A TOTAL CONTRIBUTION BY THE CITY OF 0.75% OF BASE WAGE BACKGROUND: The City Manager’s salary and compensation are set by ordinance adopted by City Council as required by the City Charter, and the City’s employment agreement with the City Manager is approved by the Council by resolution. As established by ordinance, and provided in the City Manager’s employment agreement as previously amended (“Employment Agreement”), the City Manager’s current salary is $19,946 per month. The Employment Agreement currently provides that “the City Manager’s compensation shall change by the percentage of the cost of living salary adjustment, if any, and benefits adjustment, if any, p   Not available Not available
20-0780 115.1Extension and Modifications of City Code Chapter 20-16 Resilient City Code Development MeasuresCC- Public HearingPUBLIC HEARING - EXTENSION AND MODIFICATIONS OF CITY CODE CHAPTER 20-16 RESILIENT CITY CODE DEVELOPMENT MEASURES BACKGROUND: This ordinance extends and modifies the Resilient City Development Measures to address continued fire recovery with additional measures addressing COVID-19 pandemic recovery. Specifically, this project expands opportunities for mobile food vending, expands opportunities for large family daycares and child care centers, extends time limits for temporary uses, consolidates and streamlines review processes for certain land use entitlements, provides flexibility for nonconforming uses, and includes additional minor amendments for clarifications and technical corrections. RECOMMENDATION: It Is recommended by the Planning Commission and the Planning and Economic Development Department that the Council introduce an ordinance to amend Title 20 of the Santa Rosa City Code to extend and modify Chapter 20-16, Resilient City Development Measures, to address housing needs and economic development within the City following community emergency events including fires and   Not available Not available
20-0872 115.2Starbucks Re-Use with Drive-throughCC- Public HearingPUBLIC HEARING - REZONE 4620 SONOMA HIGHWAY - RE-USE WITH DRIVE-THROUGH BACKGROUND: Ordinance to amend the Planned Development (PD) 403 Policy Statement to support the operation of a coffee shop with accessory drive-through service and extended hours of operation located at 4620 Highway 12. Specifically, this project would add “Coffee Shop - Counter Ordering” to the list of conditionally permitted uses at the subject parcel, identified as “Parcel B” in the policy statement. RECOMMENDATION: It is recommended by the Planning and Economic Development Department that the Council introduce an ordinance to include “Coffee Shop - Counter Ordering” to the list of conditionally approved uses at “Parcel B” as identified in the Policy Statement for Planned Development 403 (PD 403), also identified as Sonoma County Assessor’s Parcel Number 032-190-029, to support the operation of a coffee shop with accessory drive-through and extended hours of operation.   Not available Not available
20-0781 115.3Downtown Plan Zoning and Design Guideline Amendments –Implementation PackageCC- Public HearingPUBLIC HEARING - DOWNTOWN STATION AREA SPECIFIC PLAN IMPLEMENTATION PACKAGE BACKGROUND: The project includes Zoning Code Map and Text Amendments and Design Guidelines Amendments to implement the Downtown Station Area Specific Plan (DSASP). These Amendments include parcel specific rezonings of properties within the DSASP boundary, including the primary zoning district and applicable combining districts. Additional amendments to the Zoning Code text, to provide consistency with the DSASP, are also addressed and include, but are not limited to, the following: four new downtown zoning districts and associated permitted land uses, site and building design standards, parking, additions to the Historic combining district, modifications to the Landmark Alteration and Design Review processes, and additional or modified definitions and general site development requirements. Section 2 of the Design Guidelines covering the Downtown Station Area are proposed to be updated to (1) reflect new guidelines from the DSASP, (2) remove design concepts addressed by the standards of the DSASP, and (3) e   Not available Not available
20-0897 116.1Attendance ReportCC- CommunicationQUARTERLY BOARDS, COMMISSIONS AND COMMITTEES ATTENDANCE REPORT - Provided for information.   Not available Not available
20-0860 120.1Upcoming Meetings ListCC- Upcoming MeetingsUPCOMING MEETINGS LIST   Not available Not available