PURSUANT TO GOVERNMENT CODE SECTION 54953(e) AND THE RECOMMENDATION OF THE HEALTH OFFICER OF THE COUNTY OF SONOMA, CITY COUNCIL MEMBERS WILL BE PARTICIPATING CITY COUNCIL MEETINGS EITHER VIA ZOOM WEBINAR OR IN-PERSON, SOCIALLY DISTANCED, IN THE COUNCIL CHAMBER AT 100 SANTA ROSA AVENUE. Go to srcity.org/VirtualParticipation for more information on virtual meeting public participation. If you have any additional questions, please contact Stephanie Williams at cityclerk@srcity.org.

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Meeting Name: City Council Agenda status: Final-revised
Meeting date/time: 5/25/2021 1:00 PM Minutes status: Final  
Meeting location: Virtual Meeting - See Agenda for Participation Information
Published agenda: Agenda Agenda Published minutes: Minutes Minutes Meeting Extra1: Orden Del Día Orden Del Día  
Agenda packet: Not available
Attachments:
File #Ver.Agenda #NameTypeTitleActionResultAction DetailsVideo
21-0451 12.1Closed Session - Public EmploymentCC- Closed SessionPUBLIC EMPLOYMENT (Government Code section 54957) Title: City Managerreceived and filed  Action details Not available
21-0453 12.2Closed SessionCC- Closed SessionCONFERENCE WITH LABOR NEGOTIATORS (Government Code Section 54957.6) Agency Designated Representatives: Jan Mazyck, Chief Financial Officer, Amy Reeve, Human Resources Director, Jeremia Mills, Employee Relations Manager, and Jeff Berk, Chief Assistant City Attorney. Employee Organizations: Santa Rosa Firefighters Association - Local 1401 (representing City Employee Unit 2); Operating Engineers Local 3, Maintenance and Utility System Operators (Employee Units 3 and 16); Santa Rosa City Employees Association (Employee Units 4, 6, 7); Santa Rosa Police Officers Association, (Employee Unit 5); Service Employees International Union Local 1021, (Employee Units 8 and 14); Public Safety Management Association (Employee Unit 9); Executive Management (Employee Unit 10); Middle Management (Employee Unit 11); Confidential (Employee Unit 12); Mechanics (Employee Unit 13); City Attorney (Employee Unit 15); Santa Rosa City Attorneys’ Association (Employee Unit 17), Santa Rosa Management Association (Employee Unit 18).received and filed  Action details Not available
21-0454 12.3Closed Session - VannucciCC- Closed SessionCONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (Paragraph (1) of subdivision (d) of Government Code Section 54956.9) Name of Case: Nicholle Vannucci, et al. v. County of Sonoma, et al. Court Case No. USDC Northern District of California Case No. 3:18-cv-01955-VCreceived and filed  Action details Not available
21-0304 12.4Closed Session - 521 Fifth StreetCC- Closed SessionCONFERENCE WITH REAL PROPERTY NEGOTIATOR (Government Code Section 54956.8) Property: 410 B Street (Parking Lot 2) APN 010-045-025 Agency Negotiator: Jill Scott, Real Property Manager Negotiating Parties: Cornerstone Properties, LLC Under Negotiations: Price and terms of salereceived and filed  Action details Not available
21-0490 12.5Closed Session - RE County of SonomaCC- Closed SessionCONFERENCE WITH REAL PROPERTY NEGOTIATOR (Government Code Section 54956.8) Property: 741 3rd street and 758 4th street APN’s APN 009-014-016, 009-014-017 & 009-072-044 Agency Negotiator: Jill Scott, Real Property Manager Negotiating Parties: County of Sonoma Under Negotiations: Price and terms of salereceived and filed  Action details Not available
21-0518 1*2.6Closed Session - PG&E Litigation (Kincade)CC- Closed SessionCONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (Paragraph (1) of subdivision (d) of Government Code Section 54956.9) Name of Case: County of Sonoma, City of Santa Rosa, et al. v. Pacific Gas and Electric Company, et al. Sonoma County Superior Court Case No. SCV-26739received and filed  Action details Not available
21-0413 16.1National Wildfire Awareness MonthCC- ProclamationPROCLAMATION - NATIONAL WILDFIRE AWARENESS MONTH   Action details Video Video
21-0396 17.1COVID-19 RESPONSE UPDATECC- Staff BriefingCOVID-19 RESPONSE UPDATE This will be a standing item on the agenda. No action will be taken except for possible direction to staff.received and filed  Action details Video Video
21-0397 17.2COMMUNITY EMPOWERMENT PLAN UPDATECC- Staff BriefingCOMMUNITY EMPOWERMENT PLAN UPDATE This will be a standing item on the agenda. No action will be taken except for possible direction to staff.received and filed  Action details Video Video
21-0398 17.3GLASS FIRE RECOVERY UPDATECC- Staff BriefingGLASS FIRE RECOVERY UPDATE Staff will provide an update on the Glass Fire Recovery. No action will be taken except for possible direction to staff.received and filed  Action details Video Video
21-0379 18.1CA 4th Qtr 2020 & 1st Qtr 2021 ReportCC- CMO/CAO ReportQUARTERLY REPORT OF SETTLEMENTS AND ACTIVE LITIGATION The City Attorney will report on settlements over $50,000 within the fourth quarter of 2020 and first quarter of 2021 (10/01/2020 - 03/31/2021) as well as provide a summary of pending litigation against the City.received and filed  Action details Video Video
21-0504 111.112/15/20 Draft MinutesCC- MinutesDecember 15, 2020, Regular Meeting.Approved as submitted.  Action details Video Video
21-0389 112.1REVISION TO RESOLUTION NO. RES-2020-139CC- Consent - ResolutionRESOLUTION - RESCINDING RESOLUTION NO. RES-2020-139 AND ADOPTING A REVISED RESOLUTION AUTHORIZING THE DIRECTOR OF HOUSING AND COMMUNITY SERVICES OR DESIGNEE TO ENTER INTO AGREEMENTS AND EXECUTE OTHER DOCUMENTS WITH CALIFORNIA HOUSING AND COMMUNITY DEVELOPMENT (HCD) FOR THE PERMANENT LOCAL HOUSING ALLOCATION PROGRAM RECOMMENDATION: It is recommended by the Housing and Community Services Department that the Council by two resolutions: 1) rescind Resolution No. RES-2020-139, which specifically authorized David E. Gouin, the former Director of Housing and Community Services, to enter into agreements and any necessary program documents with California Housing and Community Development for the Permanent Local Housing Allocation program; and 2) adopt a new resolution to replace Resolution No. RES-2020-139 in order to remove the former director’s name and instead give authority to the Director of Housing and Community Services, or designee.approved  Action details Video Video
21-0431 112.22nd and 3rd Amendments to PWO Approval - GHD Inc. for Design Phase Services Associated with the Fulton Road Widening Project Between Guerneville Road and Piner RoadCC- Consent - MotionMOTION - SECOND AMENDMENT AND THIRD AMENDMENT TO PROJECT WORK ORDER APPROVAL - GHD INC. FOR DESIGN PHASE SERVICES ASSOCIATED WITH THE FULTON ROAD WIDENING PROJECT BETWEEN GUERNEVILLE ROAD AND PINER ROAD RECOMMENDATION: It is recommended by the Transportation and Public Works Department that Council, by motion, approve Amendment No. 2 (A010145-2016-14B) and Amendment No. 3 (A010145-2016-14C) to Project Work Order A010145-2016-14, with GHD Inc. of Santa Rosa, California, to update the construction documents for the use of roller compacted concrete and to provide engineering support during construction for the Fulton Road Widening Project between Guerneville Road and Piner Road, increasing the contract amount by $1,254,704.00 for a total amount not to exceed $3,091,903.00.approvedPass Action details Not available
21-0433 112.3LCTOP - Revision to RES-2021-041CC- Consent - MotionRESOLUTION - RESCINDING RESOLUTION RES-2021-041 AND ADOPTING A REVISED RESOLUTION AUTHORIZING A REQUEST FOR LOW CARBON TRANSIT OPERATIONS PROGRAM (LCTOP) ANNUAL FORMULA ALLOCATION FUNDING FOR FY 2020-21, TO INCLUDE A REVISED FUNDING AMOUNT RECOMMENDATION: It is recommended by the Transportation and Public Works Department that the Council, by two resolutions: 1) rescind Resolution No. RES-2021-041, which authorized the Director of Transportation and Public Works or designee to request Low Carbon Transit Operations Program funds to assist in purchasing a battery electric bus, execute the certifications and assurances documents; for the Mayor to execute the authorized agent form; and for the Chief Financial Officer to increase appropriations in revenue and expenditures by the approved grant award; and 2) adopt a revised resolution to replace Resolution No. RES-2021-041 that includes all the same operative provisions, but also contains the revised allocation funding amount, as required by the Department of Transportation.approvedPass Action details Not available
21-0438 112.4First Amend AMRCC- Consent - ResolutionRESOLUTION - FIRST AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT NUMBER F001802 WITH AMERICAN MEDICAL RESPONSE WEST FOR BLOOD DRAW SERVICES RECOMMENDATION: It is recommended by the Police Department that the Council, by resolution, approve the First Amendment to Professional Services Agreement Number F001802 with American Medical Response West to increase the compensation by $85,000, for a total not to exceed $160,000, and extend the time of performance to June 30, 2024.adoptedPass Action details Not available
21-0388 112.5First Amendment to F001986 Walker Parking Consultants/Engineers, IncCC- Consent - ResolutionRESOLUTION - FIRST AMENDMENT TO F001986 WALKER PARKING CONSULTANTS/ENGINEERS, INC. RECOMMENDATION: It is recommended by the Finance Department that the Council, by resolution, approve a First Amendment to Professional Services Agreement Number F001986 with Walker Parking Consultants/Engineers, Inc., to revise the Scope of Services and increase compensation by $28,530.00, for a total amount not to exceed $126,530.00.adoptedPass Action details Not available
21-0384 112.6Approval of Fourth Amendment to GSA Number F001746CC- Consent - ResolutionRESOLUTION - APPROVAL OF FOURTH AMENDMENT TO GENERAL SERVICES AGREEMENT NUMBER F001746 WITH ENVIRONMENTAL LOGISTICS, INC. RECOMMENDATION: It is recommended by the Finance Department that the Council, by resolution, approve the Fourth Amendment to General Services Agreement Number F001746 for a one-year extension and increase compensation by $300,000 for the collection, transport, treatment, proper disposal and recycling of hazardous materials and waste management services both routine and emergent with Environmental Logistics, Inc., Hayward, California, in a total amount not to exceed $697,000.adoptedPass Action details Not available
21-0342 212.7Franchise Tow AgreementCC- Consent - ResolutionRESOLUTION - GRANTING TOW FRANCHISE TO ONE ADDITIONAL TOW VENDOR, GABA CORP, FOR POLICE GENERATED TOW OPERATIONS RECOMMENDATION: It is recommended by the Police Department that the Council, by resolution: 1) grant a police generated vehicle tow franchise to tow operator Gaba Corp pursuant to Chapter 6-84 of the Santa Rosa City Code for police-generated tow operations; 2) authorize a tow agreement with Gaba Corp in substantially the form of Exhibit A to the resolution, subject to approval as to form by the City Attorney; and 3) authorize the Chief of Police or designee to execute the tow agreement.adoptedPass Action details Not available
21-0434 112.8CalTIP JPACC- Consent - ResolutionRESOLUTION - CALTIP UPDATED JOINT POWERS AGREEMENT RECOMMENDATION: It is recommended by the Transportation and Public Works Department, that the Council, by resolution, authorize the City Manager or their designee to execute the Amended and Restated Joint Powers Authority Agreement with California Transit Systems Joint Powers Authority (CalTIP).adoptedPass Action details Not available
21-0348 112.9Third Amendment to GSA F001647 with ADT Commercial LLCCC- Consent - ResolutionRESOLUTION - APPROVAL OF THIRD AMENDMENT TO GENERAL SERVICES AGREEMENT NUMBER F001647 WITH ADT COMMERCIAL LLC RECOMMENDATION: It is recommended by the Finance Department that the Council, by resolution, approve the Third Amendment to General Services Agreement Number F001647 for inspection, maintenance, and repair services to maintain the operational functionality of fire suppression systems and their appurtenances, with ADT Commercial LLC, Fremont, California, to extend the Agreement one-year with no increase in unit cost, add service locations, and increase compensation in the amount of $125,000, for a total not to exceed amount of $518,144.adoptedPass Action details Not available
21-0498 1*12.10Cornerstone - Exempt from SLACC- Consent - ResolutionRESOLUTION - APPROVAL OF A RESOLUTION OF THE SANTA ROSA CITY COUNCIL DECLARING THE SALE OF PROPERTY LOCATED AT 521 FIFTH STREET, APN 010-045-025, TO CORNERSTONE PROPERTIES TO BE EXEMPT FROM THE PROVISIONS OF THE SURPLUS LANDS ACT ENACTED BY AB 1486 (2019) RECOMMENDATION: It is recommended by Real Estate Services that Council: 1) by motion, find good cause, under the Early Agenda Policy and the Open Government Ordinance, to consider this item, notwithstanding that the item did not appear on the preliminary agenda; and 2) by resolution, declare the sale of property located at 521 Fifth Street, APN 010-045-025, l to Cornerstone Properties to be exempt from the new provisions of the Surplus Lands Act enacted by AB 1486, and direct the City Manager to submit the resolution to the California Department of Housing and Community Development (“HCD”) in accordance with Section 400(e) of HCD’s Surplus Lands Act Guidelines.adoptedPass Action details Not available
21-0515 1*12.11Employment Agreement - Interim City ManagerCC- Consent - ResolutionRESOLUTION - RESOLUTION APPROVING AN AT WILL EMPLOYMENT AGREEMENT WITH INTERIM CITY MANAGER JEFFREY KOLIN RECOMMENDATION: It is recommended that the Council: 1) by motion, find good cause, under the Early Agenda Policy and the Open Government Ordinance, to consider this item, notwithstanding that the item did not appear on the preliminary agenda; and 2) by resolution, approve an At Will Employment Agreement with Jeffrey Kolin who was appointed to the position of Interim City Manager by Council on May 18, 2021, subject to approval of such agreement.adoptedPass Action details Not available
21-0508 1*12.12Appointment of Acting City Manager - Extra Work TemporaryCC- Consent - ResolutionRESOLUTION - RESOLUTION FOR APPROVAL OF JEFFREY KOLIN AS AN EXTRA HELP TEMPORARY EMPLOYEE TO SERVE AS ACTING CITY MANAGER RECOMMENDATION: It is recommended that the Council: 1) by motion, find good cause, under the Early Agenda Policy and the Open Government Ordinance, to consider this item, notwithstanding that the item did not appear on the preliminary agenda; 2) by resolution, approve Jeffrey Kolin to be hired as an Extra Help Temporary Employee to the position of Acting City Manager from May 29, 2021 through June 28, 2021; and 3) amend the City’s Classification and Salary Plan to add the temporary classification of Extra-Help City Manager with an hourly salary of $117.95.adoptedPass Action details Not available
21-0543 1 Late Correspondence (Uploaded 5-25-2021)CC- CommunicationLate Correspondence_Public Comment (Uploaded 5-25-2021)received and filed  Action details Not available
21-0439 115.1Water-Wastewater Rate ProposalCC- Public HearingPUBLIC HEARING - RESOLUTION TO ADOPT PROPOSED FY21/22 THROUGH FY24/25 WASTEWATER RATES AND ORDINANCE AMENDING CHAPTER 14 OF THE SANTA ROSA CITY CODE TO ADOPT THE PROPOSED FY21/22 THROUGH FY24/25 WATER RATE SCHEDULE AND CHANGES TO THE WATER SHORTAGE RATES BASED ON THE WATER AND WASTEWATER COST OF SERVICE STUDY BACKGROUND: In 2018, Santa Rosa Water (SRW) hired The Reed Group, Inc (TRGI) to develop a ten-year long-range financial plan, followed by a thorough cost of service analysis and recommendation of a new water and wastewater rate schedule. TRGI found SRW’s financial health is such that at the end of the current fee schedule, set to conclude on June 30, 2021, only moderate annual water and wastewater rate increases would be required for Fiscal Year (FY) 21/22 through FY24/25. Proposed increases between 2-4% each year for water fixed and usage charges and 2% each year for wastewater fixed and usage charges are proposed to help ensure that SRW continues to meet all service and financial obligations. In July 2019, SRW amended the TRGI contract to have TRGI analyze and update the Wateto waive reading of the text and adoptPass Roll call Video Video
21-0439 115.1Water-Wastewater Rate ProposalCC- Public HearingPUBLIC HEARING - RESOLUTION TO ADOPT PROPOSED FY21/22 THROUGH FY24/25 WASTEWATER RATES AND ORDINANCE AMENDING CHAPTER 14 OF THE SANTA ROSA CITY CODE TO ADOPT THE PROPOSED FY21/22 THROUGH FY24/25 WATER RATE SCHEDULE AND CHANGES TO THE WATER SHORTAGE RATES BASED ON THE WATER AND WASTEWATER COST OF SERVICE STUDY BACKGROUND: In 2018, Santa Rosa Water (SRW) hired The Reed Group, Inc (TRGI) to develop a ten-year long-range financial plan, followed by a thorough cost of service analysis and recommendation of a new water and wastewater rate schedule. TRGI found SRW’s financial health is such that at the end of the current fee schedule, set to conclude on June 30, 2021, only moderate annual water and wastewater rate increases would be required for Fiscal Year (FY) 21/22 through FY24/25. Proposed increases between 2-4% each year for water fixed and usage charges and 2% each year for wastewater fixed and usage charges are proposed to help ensure that SRW continues to meet all service and financial obligations. In July 2019, SRW amended the TRGI contract to have TRGI analyze and update the Wateintroduced on first readingPass Action details Video Video
21-0239 115.2Streetlight Pole Banner Proposed FeesCC- Public HearingPUBLIC HEARING - STREETLIGHT POLE BANNERS PROPOSED FEES BACKGROUND: City Council adopted the Streetlight Pole Banner Policy No. 000-71 on January 5, 2021, in response to community interest in a banner program. The proposed Banner Fee Schedule is intended to offset costs associated with the permit application, issuance and management process ensuring public safety, quality control and program/scheduling management. RECOMMENDATION: It is recommended by the Economic Development Division that the Council, by resolution, adopt the Streetlight Pole Banner Schedule of Fees related to the review, permitting, installation/deinstallation and inspection of streetlight pole banners.to waive reading of the text and adopt as amendedPass Action details Video Video
21-0369 216.1Final Map - Baggett CottagesCC- CommunicationNOTICE OF FINAL MAP - BAGGETT COTTAGES. Provided for information.received and filed  Action details Video Video
21-0308 120.1UPCOMING MEETINGS LISTCC- Upcoming MeetingsUPCOMING MEETINGS LISTreceived and filed  Action details Not available