Updated!  PURSUANT TO GOVERNMENT CODE SECTION 54953(e) AND THE RECOMMENDATION OF THE HEALTH OFFICER OF THE COUNTY OF SONOMA, CITY COUNCIL MEMBERS WILL BE PARTICIPATING CITY COUNCIL MEETINGS EITHER VIA ZOOM WEBINAR OR IN-PERSON, SOCIALLY DISTANCED, IN THE COUNCIL CHAMBER AT 100 SANTA ROSA AVENUE. Go to srcity.org/VirtualParticipation for more information on virtual meeting public participation. If you have any additional questions, please contact Stephanie Williams at cityclerk@srcity.org.
 
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Please note: this meeting's minutes have not been finalized yet. Actions taken on legislation and their results are not available.
Meeting Name: City Council Agenda status: Final
Meeting date/time: 11/30/2021 12:30 PM Minutes status: Draft  
Meeting location: Hybrid Meeting - See Agenda for Participation Information
Published agenda: Agenda Agenda Published minutes: Not available Spanish Agenda: Orden Del Día Orden Del Día  
Agenda packet: Not available
Attachments:
File #Ver.Agenda #NameTypeTitleActionResultAction DetailsVideo
21-1076 12.1Closed SessionCC- Closed SessionCONFERENCE WITH LABOR NEGOTIATORS (Government Code Section 54957.6) Agency Designated Representatives: Alan Alton, Acting Chief Financial Officer, Amy Reeve, Human Resources Director, Jeremia Mills, Deputy Director - Human Resources and Jeff Berk, Chief Assistant City Attorney. Employee Organizations: Santa Rosa Firefighters Association - Local 1401 (representing City Employee Unit 2); Operating Engineers Local 3, Maintenance and Utility System Operators (Employee Units 3 and 16); Santa Rosa City Employees Association (Employee Units 4, 6, 7); Santa Rosa Police Officers Association, (Employee Unit 5); Service Employees International Union Local 1021, (Employee Units 8 and 14); Public Safety Management Association (Employee Unit 9); Executive Management (Employee Unit 10); Middle Management (Employee Unit 11); Confidential (Employee Unit 12); Mechanics (Employee Unit 13); City Attorney (Employee Unit 15); Santa Rosa City Attorneys’ Association (Employee Unit 17), Santa Rosa Management Association (Employee Unit 18).   Not available Not available
21-1065 13.1Options in Ambulance Service DeliveryCC- Study SessionOPTIONS IN AMBULANCE SERVICE DELIVERY It is recommended by the Fire Department that the Council hold a study session to receive a report on the current state of the ambulance exclusive operating area (EOA) request for proposals, and on the current and anticipated options for ambulance service delivery in Santa Rosa.   Not available Video Video
21-1056 13.2One-Time MoniesCC- Study SessionONE-TIME MONIES At the October 26, 2021 study session, the Council received a presentation on potential programs using $34.4 million of American Rescue Plan Act (ARPA) funds and the remaining $7 million of PG&E settlement funds. The Council provided feedback to staff to either return with more information, or to find ways to redirect funding to projects initially not receiving funding.   Not available Video Video
21-0805 17.1COVID-19 RESPONSE UPDATECC- Staff BriefingCOVID-19 RESPONSE UPDATE This will be a standing item on the agenda. No action will be taken except for possible direction to staff.   Not available Video Video
21-1021 112.1Adoption of MOU Unit 14CC- Consent - ResolutionRESOLUTION - ADOPTION OF MEMORANDUM OF UNDERSTANDING, UNIT 14 - POLICE CIVILIAN TECHNICAL REPRESENTED BY SEIU, LOCAL 1021, EFFECTIVE JULY 1, 2021 THROUGH JUNE 30, 2024 RECOMMENDATION: It is recommended by the Human Resources Department and the City Manager’s Office that the Council, by resolution, adopt the Memorandum of Understanding for an agreement for, and on behalf of, the employees in the City’s Bargaining Unit 14 - Police Civilian Technical, represented by the SEIU Local 1021, and effective July 1, 2021 to June 30, 2024.   Not available Not available
21-0988 112.2Allocation of Funds for Ruth Asawa Art PanelsCC- Consent - ResolutionRESOLUTION - WAIVER OF COMPETITIVE BID, ALLOCATION AND APPROPRIATION OF FUNDS FOR RUTH ASAWA ART PANELS, AND APPROVAL OF PROFESSIONAL SERVICES AGREEMENT WITH ARTWORKS FOUNDRY LLC FOR BRONZE CASTING AND INSTALLATION OF ART PANELS RECOMMENDATION: It is recommended by the Planning and Economic Development Department that the Council, by resolution: 1) waive competitive bidding pursuant to Section 3-08.100(D) of the City Code and Council Policy 600-001; 2) approve the allocation of $300,000 of PG&E settlement funds for the purpose of casting bronze panels of the original Ruth Asawa art panels and installing them on the new fountain being constructed in Old Courthouse Square; 3) appropriate $300,000 from the PG&E settlement funds to Public Art project; and 4) approve a Professional Services Agreement with Artworks Foundry LLC in the amount of $276,700, including a $23,300 project contingency, for a total amount not to exceed $300,000 for the bronze casting and attachment of the Ruth Asawa Art Panels.   Not available Not available
21-1044 112.3Ordinance 2nd Read - Water Billing Code ModificationsCC- Consent - OrdinanceORDINANCE ADOPTION - ORDINANCE OF THE COUNCIL OF THE CITY OF SANTA ROSA AMENDING SECTIONS 14-04.010 AND 14-04.140 OF TITLE 14 OF THE SANTA ROSA CITY CODE TO MODIFY DEFINITIONS RELATED TO MONTHLY WATER AND SEWER BILLS AND ELIMINATING THE REQUIREMENT THAT THE CITY ISSUE 12 BILLS PER YEAR RECOMMENDATION: This ordinance, introduced at the November 16, 2021, Regular Meeting by a 6-0-1 vote (Council Member Fleming absent), amends Sections 14-04.010 and 14-04.140 of Title 14 of the Santa Rosa City Code to modify definitions related to monthly water and sewer bills and eliminating the requirement that the city issue 12 bills per year.   Not available Not available
21-1052 114.1PSA - OIR Goup LLCCC- ReportREPORT - PROFESSIONAL SERVICES AGREEMENT WITH OIR GROUP LLC, INDEPENDENT AUDITOR TO REVIEW THE POLICE DEPARTMENT BACKGROUND: OIR Group LLC, as the Independent Police Auditor, will report directly to the City Manager and will review Santa Rosa Police Department internal investigations, conduct audits of policies, practices and records, conduct community outreach, and will, annually, prepare a written report and give a presentation to the Public Safety Subcommittee and City Council. RECOMMENDATION: It is recommended by the City Manager’s Office that the Council, by resolution, approve the Professional Services Agreement with OIR Group LLC in an amount not to exceed $270,000 over three years.   Not available Video Video
21-1061 114.2SRP GSA GSP Recommendation to BoardmemberCC- ReportREPORT - DIRECTION TO SANTA ROSA PLAIN GROUNDWATER SUSTAINABILITY AGENCY BOARD MEMBER REGARDING ADOPTION OF THE GROUNDWATER SUSTAINABILITY PLAN FOR THE SANTA ROSA PLAIN SUBBASIN BACKGROUND: The Sustainable Groundwater Management Act requires that the Santa Rosa Plain Groundwater Sustainability Agency (SRP GSA), comprised of the Cities of Cotati, Rohnert Park, Santa Rosa, and Sebastopol, the Town of Windsor, the County of Sonoma, Sonoma Water, the Gold Ridge and Sonoma Resource Conservation Districts, and a group of independently owned water systems, adopt and submit a Groundwater Sustainability Plan (GSP) by January 31, 2022. The GSP, released for a 30-day public review on October 1, 2021, is now finalized and proposed for adoption at a public hearing of the SRP GSA scheduled for December 9, 2021. The Board of Public Utilities and Santa Rosa Water staff are requesting the Council provide direction to the City’s SRP GSA Board Member, Councilmember Schwedhelm, regarding adoption of the GSP at that public hearing. RECOMMENDATION: It is recommended by the Board of Public Utilities   Not available Not available
21-1061 114.2SRP GSA GSP Recommendation to BoardmemberCC- ReportREPORT - DIRECTION TO SANTA ROSA PLAIN GROUNDWATER SUSTAINABILITY AGENCY BOARD MEMBER REGARDING ADOPTION OF THE GROUNDWATER SUSTAINABILITY PLAN FOR THE SANTA ROSA PLAIN SUBBASIN BACKGROUND: The Sustainable Groundwater Management Act requires that the Santa Rosa Plain Groundwater Sustainability Agency (SRP GSA), comprised of the Cities of Cotati, Rohnert Park, Santa Rosa, and Sebastopol, the Town of Windsor, the County of Sonoma, Sonoma Water, the Gold Ridge and Sonoma Resource Conservation Districts, and a group of independently owned water systems, adopt and submit a Groundwater Sustainability Plan (GSP) by January 31, 2022. The GSP, released for a 30-day public review on October 1, 2021, is now finalized and proposed for adoption at a public hearing of the SRP GSA scheduled for December 9, 2021. The Board of Public Utilities and Santa Rosa Water staff are requesting the Council provide direction to the City’s SRP GSA Board Member, Councilmember Schwedhelm, regarding adoption of the GSP at that public hearing. RECOMMENDATION: It is recommended by the Board of Public Utilities   Not available Video Video
21-1062 115.1Water Shortage Contingency Plan AmendmentCC- Public HearingPUBLIC HEARING - AMENDED 2020 WATER SHORTAGE CONTINGENCY PLAN BACKGROUND: In conformance with the Urban Water Management Planning Act (Act), the City of Santa Rosa prepared its 2020 Urban Water Management Plan (UWMP) and its 2020 Water Shortage Contingency Plan (Shortage Plan). Both documents were adopted by City Council on June 8, 2021 and submitted to the State Department of Water Resources on June 30, 2021. State law allows each water supplier to amend its Shortage Plan independent of the UWMP. The City wishes to amend the 2020 Shortage Plan to revise the Excess Use Penalty structure that applies in severe stages of shortage and change the water demand offset requirements that apply to new construction when water is being allocated for existing customers. The Council will be considering adoption of the Amended 2020 Water Shortage Contingency Plan. RECOMMENDATION: It is recommended by the Board of Public Utilities and Santa Rosa Water that the Council, by resolution: 1) adopt the Amended 2020 Water Shortage Contingency Plan; and 2) introduce an ordinance approving revisions t   Not available Video Video
21-1063 115.2Water Demand Offset Policy and FeesCC- Public HearingPUBLIC HEARING - WATER DEMAND OFFSET POLICY, FEE STUDY, AND FEES BACKGROUND: The City of Santa Rosa is required by California State Law to prepare an Urban Water Management Plan (UWMP) and Water Shortage Contingency Plan (Shortage Plan) every five years to assess the adequacy and reliability of water supplies for current and future needs as well as plan for and detail how the City will respond to various levels of water supply shortage. Staff will present the Water Demand Offset (WDO) Policy, 2021 WDO Fee Study, and WDO Fees which have been developed to implement the City’s Shortage Plan requirement that new construction must offset water demand during water shortage emergencies that require very restrictive water allocations (water rationing) by the City’s existing customers. RECOMMENDATION: It is recommended by the Board of Public Utilities and Santa Rosa Water that the Council, by resolution: 1) adopt the Water Demand Offset Policy; 2) adopt the 2021 Water Demand Offset Fee Study; 3) adopt the Water Demand Offset Fees; and 4) authorize the Water Demand Offset Fees to be ad   Not available Video Video
21-1025 115.3Local Hazard Mitigation PlanCC- Public HearingPUBLIC HEARING - ADOPT THE SONOMA COUNTY MULTIJURISDICTIONAL HAZARD MITIGATION PLAN AND UPDATE THE CITY’S EXISTING LOCAL HAZARD MITIGATION PLAN BACKGROUND: Hazard mitigation is the use of long-term and short-term policies, programs, projects, and other activities to reduce or alleviate the loss of life, personal injury, and damage to property and natural systems that can result from a disaster. The City participated in a Multijurisdictional Hazard Mitigation Plan (MJHMP) planning process to increase collaboration around hazard mitigation planning and to serve as a five-year update to the City’s existing Local Hazard Mitigation Plan (LHMP) which expires on January 10, 2022. The MJHMP includes two volumes. Volume 1 contents apply to all participating partners and Sonoma County in its entirety. Volume 2 includes an Annex, or chapter, for each of the participating local agencies and special districts. The City of Santa Rosa Annex addresses City-specific vulnerabilities to natural hazards such as earthquake, flood, and wildfire and includes mitigation action items to minimize t   Not available Video Video
21-0897 120.1Upcoming Meetings ListCC- Upcoming MeetingsUPCOMING MEETINGS LIST   Not available Not available
21-1062 115.1Water Shortage Contingency Plan AmendmentCC- Public HearingPUBLIC HEARING - AMENDED 2020 WATER SHORTAGE CONTINGENCY PLAN BACKGROUND: In conformance with the Urban Water Management Planning Act (Act), the City of Santa Rosa prepared its 2020 Urban Water Management Plan (UWMP) and its 2020 Water Shortage Contingency Plan (Shortage Plan). Both documents were adopted by City Council on June 8, 2021 and submitted to the State Department of Water Resources on June 30, 2021. State law allows each water supplier to amend its Shortage Plan independent of the UWMP. The City wishes to amend the 2020 Shortage Plan to revise the Excess Use Penalty structure that applies in severe stages of shortage and change the water demand offset requirements that apply to new construction when water is being allocated for existing customers. The Council will be considering adoption of the Amended 2020 Water Shortage Contingency Plan. RECOMMENDATION: It is recommended by the Board of Public Utilities and Santa Rosa Water that the Council, by resolution: 1) adopt the Amended 2020 Water Shortage Contingency Plan; and 2) introduce an ordinance approving revisions t   Not available Video Video
21-1063 115.2Water Demand Offset Policy and FeesCC- Public HearingPUBLIC HEARING - WATER DEMAND OFFSET POLICY, FEE STUDY, AND FEES BACKGROUND: The City of Santa Rosa is required by California State Law to prepare an Urban Water Management Plan (UWMP) and Water Shortage Contingency Plan (Shortage Plan) every five years to assess the adequacy and reliability of water supplies for current and future needs as well as plan for and detail how the City will respond to various levels of water supply shortage. Staff will present the Water Demand Offset (WDO) Policy, 2021 WDO Fee Study, and WDO Fees which have been developed to implement the City’s Shortage Plan requirement that new construction must offset water demand during water shortage emergencies that require very restrictive water allocations (water rationing) by the City’s existing customers. RECOMMENDATION: It is recommended by the Board of Public Utilities and Santa Rosa Water that the Council, by resolution: 1) adopt the Water Demand Offset Policy; 2) adopt the 2021 Water Demand Offset Fee Study; 3) adopt the Water Demand Offset Fees; and 4) authorize the Water Demand Offset Fees to be ad   Not available Video Video