PURSUANT TO GOVERNMENT CODE SECTION 54953(e) AND THE RECOMMENDATION OF THE HEALTH OFFICER OF THE COUNTY OF SONOMA, CITY COUNCIL MEMBERS WILL BE PARTICIPATING CITY COUNCIL MEETINGS EITHER VIA ZOOM WEBINAR OR IN-PERSON, SOCIALLY DISTANCED, IN THE COUNCIL CHAMBER AT 100 SANTA ROSA AVENUE. Go to srcity.org/VirtualParticipation for more information on virtual meeting public participation. If you have any additional questions, please contact Stephanie Williams at cityclerk@srcity.org.

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Please note: this meeting's minutes have not been finalized yet. Actions taken on legislation and their results are not available.
Meeting Name: City Council Agenda status: Final
Meeting date/time: 6/7/2022 1:30 PM Minutes status: Draft  
Meeting location: Hybrid Meeting - See Agenda for Participation Information
Published agenda: Agenda Agenda Accessible Agenda Accessible Agenda Published minutes: Not available Meeting Extra1: Not available  
Agenda packet: Not available
Attachments:
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22-0445 12.1Closed SessionCC- Closed SessionCONFERENCE WITH LABOR NEGOTIATORS (Government Code Section 54957.6) Agency Designated Representatives: Alan Alton, Chief Financial Officer, Amy Reeve, Human Resources Director, Jeremia Mills, Deputy Director - Human Resources and Jeff Berk, Chief Assistant City Attorney. Employee Organizations: Santa Rosa City Attorneys’ Association (Employee Unit 17).   Not available Not available
22-0435 13.1Short Range Transit Plan 2022 UpdateCC- Study SessionSHORT RANGE TRANSIT PLAN (SRTP) 2022 UPDATE Transit Division staff will provide an overview of the Short Range Transit Plan (SRTP) process and seek Council’s initial feedback on the SRTP update that will be completed over the next few months. The Metropolitan Transportation Commission (MTC) has changed the process from what it has required for past SRTPs in response to the effects of the COVID-19 pandemic on the Bay Area transit providers. CityBus will be following the process MTC has outlined. In addition, staff will engage in service planning, financial planning, and public involvement beyond MTC’s requirements to provide more effective roadmap for CityBus service and further enhance coordination with the other transit providers in Sonoma County.   Not available Not available
22-0396 16.1JuneteenthCC- ProclamationPROCLAMATION - JUNETEENTH   Not available Not available
22-0336 17.1COVID-19 Response UpdateCC- Staff BriefingCOVID-19 RESPONSE UPDATE This will be a standing item on the agenda. No action will be taken except for possible direction to staff.   Not available Not available
22-0391 17.2Community Empowerment Plan UpdateCC- Staff BriefingCOMMUNITY EMPOWERMENT PLAN UPDATE This will be a standing item on the agenda. No action will be taken except for possible direction to staff.   Not available Not available
22-0402 18.1May 2022 Litigation ReportCC- CMO/CAO ReportREPORT OF SETTLEMENTS AND ACTIVE LITIGATION The City Attorney will report on settlements over $50,000 through May 2022 as well as provide a summary of pending litigation against the City.   Not available Not available
22-0453 110.2.1RON - Reconsideration of Los Alamos Sewer TrunkCC- Matters from CouncilMOTION: REQUEST FOR RECONSIDERATION OF THE MAY 24, 2022, AGENDA ITEM 15.1 REGARDING A RESOLUTION OF NECESSITY FOR ACQUISITION BY EMINENT DOMAIN OF EASEMENT INTERESTS IN PORTIONS OF REAL PROPERTY COMMONLY KNOWN AS 4912 AND 4914 HIGHWAY 12, APNS 031-240-006 AND 031-240-067, FOR THE LOS ALAMOS TRUNK SEWER REPLACEMENT PROJECT BACKGROUND: At the May 24, 2022, Council meeting, the Council considered the adoption of a Resolution of Necessity for acquisition by eminent domain of easement interests in portions of real property commonly known as 4912 and 4914 Highway 12, APNS 031-240-006 and 031-240-067, for the Los Alamos Trunk Sewer Replacement Project (Agenda Item 15.1). The motion for adoption of the Resolution of Necessity required five affirmative votes to pass. It failed on a vote of 3-2, with two Council members absent. Council Member Sawyer made a motion for a reconsideration, which Mayor Rogers seconded. This item will allow the Council to vote on that motion for reconsideration. If the motion for reconsideration passes, the matter of the proposed Resolution of Necessity wil   Not available Not available
22-0235 112.12021 General Plan, Inclusionary Housing, Growth Management Annual ReviewCC- Consent - MotionMOTION - RECEIVE 2021 GENERAL PLAN, INCLUSIONARY HOUSING, AND GROWTH MANAGEMENT ANNUAL REVIEW REPORT AND WAIVE COUNCIL POLICY 200-01 REQUIREMENT FOR A JOINT STUDY SESSION ON THE GENERAL PLAN ANNUAL REVIEW RECOMMENDATION: It is recommended by the Planning Commission and the Planning and Economic Development Department that the Council, by motion: 1) receive and approve the 2021 General Plan, Inclusionary Housing, and Growth Management Annual Review Report; and 2) waive the Council Policy 200-001 requirement for a joint study session on the General Plan Annual Review to allow for a streamlined General Plan Annual Review process until the adoption of General Plan 2050.   Not available Not available
22-0371 112.2Granicus Amd #9CC- Consent - ResolutionRESOLUTION - NINTH AMENDMENT TO GENERAL SERVICES AGREEMENT NUMBER F000308 WITH GRANICUS, LLC RECOMMENDATION: It is recommended by the City Clerk’s Office, Communications and Intergovernmental Relations Office, and Information Technology Department that the Council, by resolution, approve a ninth amendment to General Services Agreement Number F000308 with Granicus, LLC, St. Paul, MN, in the amount of $534,217.24, for a total not to exceed amount of $1,283,259.30.   Not available Not available
22-0431 112.3Accela CRM Amd# 1CC- Consent - ResolutionRESOLUTION - FIRST AMENDMENT TO AGREEMENT F002155 WITH ACCELA, INC. FOR THE ACCELA CRM (MYSANTAROSA) TOOL RECOMMENDATION: It is recommended by the Information Technology Department, that the Council, by resolution, approve a First Amendment to Master SaaS Agreement Number F002155, with Accela, Inc., San Ramon, CA, for the Accela CRM (MySantaRosa) tool, to extend the contract for an additional three (3) years, in the amount of $98,814.30, for a total not to exceed amount of $181,961.83.   Not available Not available
22-0378 112.4Tow Franchise AgreementCC- Consent - ResolutionRESOLUTION - APPROVAL OF ONE TOW VENDOR TO THE TOW VENDOR FRANCHISEE LIST FOR POLICE-GENERATED OPERATIONS RECOMMENDATION: It is recommended by the Police Department that the Council, by resolution; 1) grant a police generated vehicle tow franchise to tow operator Cream’s Towing, Inc. of Santa Rosa, California pursuant to Chapter 6-84 of the Santa Rosa City Code for police-generated tow operations; 2) approve a Franchise Agreement for Vehicle Tow Services with Cream’s Towing, Inc.; and 3) authorize the Chief of Police or designee to execute the Franchise Agreement.   Not available Not available
22-0421 112.5BPO for Asphalt Concrete Supplies to Bodean Co., Inc. and Syar Industries, Inc.CC- Consent - ResolutionRESOLUTION - APPROVAL - WAIVER OF COMPETITIVE BID AND ISSUANCE OF BLANKET PURCHASE ORDERS FOR ASPHALT CONCRETE SUPPLIES TO BODEAN CO., INC., AND SYAR INDUSTRIES, INC. RECOMMENDATION: It is recommended by the Transportation and Public Works, Finance, and Water Departments that City Council, approve a Waiver of Competitive bid and award two (2) one-year Blanket Purchase Orders (BPO), each with four (4) one-year extension options to Bodean Co., Inc., Santa Rosa, California, in the total amount not to exceed $550,000 and to Syar Industries, Inc., Napa, California, in the total amount not to exceed $550,000.   Not available Not available
22-0429 112.6AUTHORIZING SUBMITTAL OF A GRANT APPLICATION FOR IMPROVEMENTS AT KAWANA SPRINGS COMMUNITY PARKCC- Consent - ResolutionRESOLUTION - AUTHORIZING SUBMITTAL OF A GRANT APPLICATION FOR IMPROVEMENTS AT KAWANA SPRINGS COMMUNITY PARK RECOMMENDATION: It is recommended by the Transportation and Public Works Department that the Council, by resolution: 1) authorize the submittal of an application to the State of California Department of Parks and Recreation Office of Grants and Local Services Land and Water Conservation Fund Grant Program, for the improvement of Kawana Springs Community Park for $2,909,112 in grant funds, which is 50% of the total project cost of $5,818,224, the remainder of which will be matched by the City; 2) authorize the Assistant City Manager to accept the grant and execute a Grant Contract and any amendments thereto, a Deed Restriction, and all other documents necessary for the completion of the project, subject to approval as to from by the City Attorney; and 3) authorize the Chief Financial Officer to increase appropriations by the amount of the grant award.   Not available Not available
22-0432 112.7State of Good RepairCC- Consent - ResolutionRESOLUTION - STATE OF GOOD REPAIR PROGRAM AUTHORIZATION TO APPLY FOR THE ANNUAL FORMULA ALLOCATION AND PROJECT APPROVAL FOR FISCAL YEAR 2022-23 RECOMMENDATION: It is recommended by the Transportation and Public Works Department that the Council, by resolution, approve the SB1 State of Good Repair Project List, and authorize the Director of Transportation and Public Works or designee to request the City’s annual allocation of FY 2022-23 State of Good Repair funding in the estimated amount of $26,379 from the California Department of Transportation.   Not available Not available
22-0434 112.8TDA Claim SubmittalCC- Consent - ResolutionRESOLUTION - TRANSPORTATION DEVELOPMENT ACT ARTICLE IV AND STATE TRANSIT ASSISTANCE ANNUAL FORMULA ALLOCATION CLAIM SUBMITTAL RECOMMENDATION: It is recommended by the Transportation and Public Works Department that the Council, by resolution, authorize the Director of Transportation and Public Works or designee to file a claim for the Transit Division’s annual drawdown of Transportation Development Act Article IV and State Transit Assistance funds with the Metropolitan Transportation Commission for FY 2022-23 in the estimated amount of $9,775,000 for ongoing Transit Operations and Capital budgetary needs.   Not available Not available
22-0430 112.9ACCEPTANCE AND APPROPRIATION OF THE STATE OF CALIFORNIA DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT’S INFILL INFRASTRUCTURE GRANT PROGRAM FOR THE DOWNTOWN SANTA ROSA QUALIFIED INFILL AREACC- Consent - ResolutionRESOLUTION - ACCEPTANCE AND APPROPRIATION OF THE STATE OF CALIFORNIA DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT’S INFILL INFRASTRUCTURE GRANT PROGRAM FOR THE DOWNTOWN SANTA ROSA QUALIFIED INFILL AREA RECOMMENDATION: It is recommended by the Housing and Community Services Department, in conjunction with the Renewal Enterprise District, that the Council, by resolution: 1) accept and appropriate the State of California Department of Housing and Community Development’s Infill Infrastructure Grant funds in the amount of $9,540,147 for the Downtown Santa Rosa Qualified Infill Area (QIA); and 2) authorize the Director of Housing and Community Services to execute loan documents and any and all related documents for projects funded by the grant.   Not available Not available
22-0373 112.10Amendment One to PSA with CPSCC- Consent - ResolutionRESOLUTION - FIRST AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT NUMBER F002049 WITH COOPERATIVE PERSONNEL SERVICES dba CPS HR CONSULTING RECOMMENDATION: It is recommended by the Human Resources Department that the Council, by resolution: 1) approve the First Amendment to Professional Services Agreement Number F002049 with Cooperative Personnel Services dba CPS HR Consulting to increase time of performance and increase compensation in the amount of $80,000 for a total contract amount not to exceed $185,360 to provide professional Human Resources services to temporarily support the department with current vacancies; and 2) appropriate $80,000 from the unassigned general fund balance.   Not available Not available
22-0433 114.1APPROVAL OF AGREEMENT WITH TOUCHSTONE GOLF LLC., FOR MANAGEMENT OF BENNETT VALLEY GOLF COURSE ENTERPRISECC- ReportREPORT - APPROVAL OF AGREEMENT WITH TOUCHSTONE GOLF LLC., FOR MANAGEMENT OF BENNETT VALLEY GOLF COURSE ENTERPRISE BACKGROUND: The purpose of this action is to receive approval from Council to enter into an agreement with Touchstone Golf LLC., (Touchstone) to operate and maintain the Bennett Valley Golf Course (BVGC), including the restaurant facilities. On February 15, 2021, the BVGC Ad Hoc Committee and the Transportation and Public Works Department recommended, and Council approved a solicitation for a single operator to manage the operations and maintenance of BVGC. Touchstone is recommended as the highest ranked firm from the BVGC Review Committee for operation and maintenance management of the BVGC. Approval of the Resolution will implement the Operating and Maintenance Agreement with Touchstone to manage the BVGC. Touchstone, the city, and the current golf course operator will implement the transition plan from the Agreement with Touchstone and provide continuity of golf operations and maintenance between the current golf course operator and Touchstone. The transiti   Not available Not available
22-0423 114.2OPERATING AGREEMENT FOR THE SAMUEL L. JONES HALL HOMELESS SHELTER AND HOMELESS SERVICES GRANT AGREEMENTS FOR FISCAL YEAR 2022/2023CC- ReportREPORT - OPERATING AGREEMENT FOR THE SAMUEL L. JONES HALL HOMELESS SHELTER AND HOMELESS SERVICES GRANT AGREEMENTS FOR FISCAL YEAR 2022/2023 BACKGROUND: Following the issuance of a Request for Proposals (RFP) for the provision of homeless services and operation of the Samuel L. Jones Hall Homeless Shelter (SJH) for Fiscal Year 2022/2023, subsequent review by an evaluation committee and staff recommendation, on February 22, 2022, Council approved Catholic Charities of the Diocese of Santa Rosa (Catholic Charities) as the operator of the SJH as well as continuing with homeless services providers which currently contract with the City and submitted applications in response to the RFP - Catholic Charities (Homeless Services Center, Family Support Center, and Homeless Outreach Services Team) and YWCA Sonoma County (Safe House Shelter). Council also directed staff to return with contracts for their consideration. Funding recommendations were not made as part of the February 22, 2022 Council action. Consistent with Council direction, this agenda item seeks approval of agreements wi   Not available Not available
22-0437 114.3Measure O (2004) Cycle XI Choice Grant ProgramsCC- ReportREPORT - MEASURE O (2004) CYCLE XI CHOICE GRANT PROGRAM FUNDING RECOMMENDATIONS BACKGROUND: The Measure O Transaction and Use Tax passed by voters in 2004 allocates grant funding to organizations for youth and parenting programs which focus on gang and anti-violence education, prevention and intervention, community safety, and a comprehensive array of social services in high need neighborhoods. On January 10, 2022 the City of Santa Rosa released a Request for Qualification for the Measure O Cycle XI CHOICE Grant Program with $750,000 in available funding per year of the two and a half year cycle from July 1, 2022 - December 31, 2024. Staff will present the funding recommendations from the Grant Review Team. RECOMMENDATION: It is recommended by the Office of Community Engagement that the Council, by resolution: 1) adopt the yearly funding recommendations of the Grant Review Team for the Measure O (2004) CHOICE Cycle XI Grant Program with year two and three funding contingent on successful completion of year one; 2) direct staff to enter into funding agreements with approved pro   Not available Not available
22-0418 114.4Parklet Program Manual AdoptionCC- ReportREPORT - PARKLET PROGRAM MANUAL ADOPTION BACKGROUND: The Parklet Program provides a pathway for businesses to build outdoor spaces in the public right-of-way for business and/or public community uses. The COVID prompted temporary Parklet Program has allowed businesses to use parking and underutilized areas of public streets to offset indoor use restrictions connected to local and state health orders. A permanent program would outline installation requirements and ensure compliance with all associated federal, state and local codes, policies, and standards, as well as set procedures and apply existing fees associated with these uses. RECOMMENDATION: It is recommended by the Planning and Economic Development Department that the Council, by resolution: 1) adopt the Parklet Program Manual, outlining requirements to expand a business’ outdoor operating space on a public street and assign existing service fees to applications initiated under the program; 2) authorize the Director of Planning and Economic Development to approve future changes to the Parklet Program Manual when referen   Not available Not available
22-0370 114.5City Code Chapter 18-52 Flood Damage Protection AmendmentsCC- ReportREPORT - CITY CODE CHAPTER 18-52 FLOOD DAMAGE PROTECTION AMENDMENTS BACKGROUND: The proposed ordinance amends sections of the City Code as required to maintain compliance with FEMA’s National Flood Insurance Program (NFIP) minimum regulatory standards set forth in the Code of Federal Regulations and to enable the City to continue participating in the NFIP and ensure continued compliance with the California Department of Water Resources requirements embedded in California Building Standards Code (CCR Title 24). 44 Code of Federal Regulations 60.3 requires that local jurisdictions administer minimum requirements when development is proposed and constructed in flood-prone areas. The action supports the Council goal of ensuring a healthy and safe community by protecting development in flood prone areas. RECOMMENDATION: It is recommended by the Planning and Economic Development Department that the Council: 1) introduce an ordinance amending City Code Chapter 18-52, Flood Damage Protection, to comply with regulatory requirements that our ordinance coincide with 44 Code of Federal   Not available Not available
22-0428 115.1AUTHORIZING SUBMISSION OF THE FISCAL YEAR 2022/2023 ACTION PLAN AND APPROVAL OF GRANT AGREEMENTS FOR PUBLIC SERVICES, FAIR HOUSING, AND HOUSING OPPORTUNITIES FOR PERSONS WITH AIDSCC- Public HearingPUBLIC HEARING - AUTHORIZING SUBMISSION OF THE FISCAL YEAR 2022/2023 ACTION PLAN AND APPROVAL OF GRANT AGREEMENTS FOR PUBLIC SERVICES, FAIR HOUSING, AND HOUSING OPPORTUNITIES FOR PERSONS WITH AIDS BACKGROUND: The proposed action will authorize submission of the Fiscal Year 2022/2023 Action Plan to the U.S. Department of Housing & Urban Development (HUD) and approve Grant Agreements for public services, fair housing, and HOPWA programs. HUD requires submission of the Annual Action Plan so that the City can receive federal housing and community development funds in the form of Community Development Block Grant (CDBG), HOME Investment Partnership (HOME), and Housing Opportunities for Persons with AIDS (HOPWA) grants. Santa Rosa is required to submit its Plan to HUD by 60 days after HUD releases the Fiscal Year 2022/2023 funding allocations and no later than August 16, 2022. RECOMMENDATION: It is recommended by the Housing & Community Services Department that the Council, by resolution: 1) authorize submission of the Fiscal Year 2022/2023 Action Plan to the U.S. Department of Ho   Not available Not available
22-0398 116.1Bellevue Ranch Phase 7CC- CommunicationNOTICE OF FINAL MAP - BELLEVUE RANCH PHASE 7 - Provided for information.   Not available Not available
22-0389 120.1Upcoming Meetings ListCC- Upcoming MeetingsUPCOMING MEETINGS LIST   Not available Not available